School Age Care Program Coordinator

Position Summary:  The School Age Care Coordinator plays a key role in managing and expanding the Hudson School District’s school age care program. This includes before and after school childcare and 4K wrap care. The Coordinator ensures high-quality programming, fosters community partnerships and enhances learning.

Qualifications:

• Bachelor’s degree in education, community development, recreation management, or a related field (preferred); equivalent work experience may be considered.
• Minimum of 2 years of experience in program coordination, education, school age care (preferred).
• Strong organizational and project management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to engage diverse groups and build strong community relationships.
• Strong problem-solving skills to address program challenges and improve offerings.
• Proficiency in Google Suite and social media platforms for communication, marketing, and program management.

Essential Duties & Responsibilities:

• Supervisory Responsibilities
  • Lead, supervise, and provide direction for School Age Care employees and ensuring high-quality program delivery.
  • Provide ongoing coaching, training, and performance feedback to staff.
  • Establish clear expectations for childcare employees, fostering a positive and professional work environment.
• Program Development & Management
  • Oversee the planning, development, and continuous improvement of programs to meet the needs of students, families, and community members.
  • Coordinate logistics, including scheduling, staffing, and resource allocation.
  • Develop and implement safety protocols and supervision procedures for childcare and enrichment programs.
  • Conduct surveys and program assessments to evaluate effectiveness and make data-driven improvements.
• Staff Recruitment & Development
  • Recruit, hire, and train instructors and School Age Care staff.
  • Provide ongoing professional development and mentorship for program staff.
  • Assign tasks and monitor staff performance to ensure program goals are met.
• Community Engagement & Marketing
  • Build and maintain strong partnerships with local organizations, businesses, and community leaders to expand program opportunities.
  • Promote programs through social media, newsletters, flyers, and other marketing strategies to increase participation.
  • Collaborate with Student Services and special education staff to develop inclusive programming and support students with special needs in childcare and enrichment activities.
• Budget & Operations Management
  • Monitor program revenues and expenditures to ensure financial sustainability.
  • Assist in the development of annual budgets and funding strategies in collaboration with leadership.
  • Keep district administrators and custodial staff informed about facility usage, programming updates, and operational needs.
• Community & Family Support
  • Act as the primary point of contact for parents, families, and community members, addressing inquiries, concerns, and complaints in a timely and professional manner.
  • Ensure all staff and instructors adhere to district policies, procedures, and expectations.
  • Maintain confidentiality and professionalism in all interactions.
• Other Responsibilities
  • Attend and participate in school events, meetings, and professional development opportunities, including some evening hours as needed.
  • Maintain regular, punctual attendance and ensure program consistency.
  • Perform additional duties as assigned by school administration.
• Physical & Work Environment Requirements:
  • Ability to stand, walk, and sit for extended periods.
  • Occasional lifting, carrying, or pushing of materials and classroom equipment.
  • Ability to communicate effectively in person, via phone, and through electronic means.
  • Work primarily in a school setting, with occasional outdoor supervision and off-site activities.

Terms of Employment:

• Contract Length: 260 days per year.
• Evaluation: Performance evaluations will be conducted by the Chief Academic Officer, in accordance with Hudson School District Board of Education policies.