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Office Coordinator

April 4, 2021 by North St. Paul-Maplewood-Oakdale School District

  • Region: Metro
  • Administrative Assistant/Clerical
  • Administrative Middle Schools
  • Support Staff
  • North St. Paul-Maplewood-Oakdale School District
  • Posted 1 week ago
  • Apr 30, 2021
N. St. Paul - Maplewood - Oakdale School District

Website isd622 N. St. Paul - Maplewood - Oakdale School District

#622Proud

Position: Office Coordinator (Grade VI)

Location: John Glenn Middle School
Work Schedule: Monday – Friday, 8 hrs/day, 12 month

Responsibilities:

  • General office duties including email and phone correspondence, greeting visitors, calendar management and reminders, filing, data-entry, ordering supplies, etc.
  • Serve as the first line of communication and problem resolution for students, parents, staff, and administrators.
  • Route and/or delegate calls/individuals to other staff as appropriate.
  • Maintain accurate records related to budgets, attendance, census, grades, accounting, inventory, students, etc.
  • Meet regularly with the building principal to provide them with budget-related updates.
  • Prepare and process personnel and payroll-related forms and timesheets
  • Initiate building job posting requisition process
  • Prepare and edit correspondence, reports, newsletters, and other staff/student/parent documents
  • Organize and prepare information and materials for substitute staff
  • Create and prepare reports
  • Develop building calendar of events and coordinate building-specific events (including related transportation needs)
  • Collect funds for various events and organizations (i.e. United Way, Food Shelf, Staff Appreciation, etc.)
  • Coordinate office equipment repairs as needed
  • Distribute U.S. and inter-school mail
  • Respond to emergencies in a timely and professional manner
  • Maintain confidentiality with student, parent, and staffing-related information
  • Train and assist other office staff as needed
  • Other related duties as assigned

 

Requirements

Required Qualifications:

  • Associate’s degree or equivalent (48 college semester credits or two years experience)
  • Minimum of three years of relevant clerical experience
  • Strong communication (written and oral) and interpersonal skills
  • Advanced computer skills including word processing, database, budgeting, and spreadsheet programs
  • Experience working with budgets and utilizing bookkeeping/accounting skills
  • Excellent decision-making and problem-solving skills
  • Skilled in organization, prioritizing tasks and multi-tasking
  • Self-motivated with the ability to function with minimal supervision
  • Ability to maintain confidentiality

Preferred Qualifications:

  • Bachelor’s degree or equivalent
  • Experience with purchasing procedures
  • Communications experience such as newsletter publication and working with graphics
  • Vendor relations experience

Salary/Benefits

Pay:  Starting pay is $19.57 -  $21.95 per hour dependent on qualifications
Benefits:  Benefits available per the clerical labor agreement which can be found online at:  https://www.isd622.org/Page/310

District Application Guidelines

Please apply at www.isd622.org/employment.

Please complete your application by clicking the box below:

District Application

APPLICATION PROCESS

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