Elementary School Administrative Professional

Position Type:
Administrative Assistant/Clerical/Administrative Assistant

Location:
Palmer Lake Elementary

Closing Date:
Until Filled

Job Summary

To inspire and prepare each and every scholar with the confidence, courage, and competence to achieve their dreams, contribute to the community, and engage in a lifetime of learning. The Administrative Professional provides in-depth secretarial and clerical support to the principal and staff. This role is critical in building a welcoming and supportive culture, acting as the primary point of contact for students, staff, families, and the wider community. The ideal candidate is a proactive self-starter who can build and maintain administrative systems and procedures, with a major emphasis on the organization and coordination of all internal clerical office functions.

Key Responsibilities

Administrative Support & Organization

Provide extensive secretarial and clerical support to the principal and school staff, including typing, filing, and duplicating materials.
Maintain a high level of organization for all general files to ensure easy and accessible access.
Direct substitute teachers to appropriate classrooms, provide them with schedules, and collect end-of-day reports.
Maintain records of staff absences and process all required personnel forms.
Respond to minor health concerns during the absence of the health specialist.
Assist in the office organization, including filing systems (digital and paper) and establishing communication systems.
Student & Family Support

Greet visitors and serve as a liaison between the principal, staff, students, parents, and the general public.
Enroll and withdraw students, maintain accurate and confidential student records, and request records for new students.
Organize and prepare scheduling materials for parent-teacher conferences and other events.
Provide community resource information to families as needed.
Communication & Community Building

Answer phones and direct calls, serving as the primary representative of the school.
Design occasional flyers, signage, and other communication materials for special school events.
Assist in planning and coordinating school events, including open house and other large-scale functions.
Manage incoming and outgoing correspondence, including email, social media, and newsletters.
Prepare and distribute parent communications through multiple platforms (e.g., Talking Points, Blackboard).
Possess a desire to help build a strong, positive culture.
Qualifications

Education:

High school diploma or equivalent.
Knowledge, skills, and abilities:

Extensive secretarial/clerical and computer skills.
Extensive skills in developing and maintaining record system.
Knowledge of district policies as they affect the general operation of the building
Ability to maintain confidentiality of the materials and information disseminated daily
Human relation strengths including helping, serving, and exchanging information
Strong communication skills; oral and written
Preferred qualifications:

Bilingual.
Salary: Class 4-A, $27.36 to $29.81 hourly

Bargaining unit: Osseo Administrative Professionals (OAP)

Work schedule: 219 workdays per year

FTE: 1.0

Desired start date: to be determined upon hire

Osseo Area Schools offers:

Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Mentorship programs for teachers and educational support professionals
Summer opportunities
…and more!
 

Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.