Temporary Counseling Office Administrative Assistant – OAP Class II-A

Position Type:
Administrative Assistant/Clerical/Administrative Assistant

Location:
Park Center Senior High

Closing Date:
Until Filled

This is a temporary position that is anticipated to end on or around November 14, 2025.

Description:  Provide in-depth secretarial/clerical support to the counseling department and administration; maintain accountability of student record system.

Job Summary:  The essential functions of this position include, but are not limited to, the following fundamental job duties:Provide secretarial/clerical support for administration and counselors in the form of data management, student records, typing and computer file maintenance.
Assist in the initiation of timelines regarding processes of student enrollment, registration and scheduling.
Provide work direction of clerical support staff regarding computer entry and overseeing associated projects.
Data entry and maintenance of student enrollment and withdrawals.
Maintain honor rolls and ranking reports; update credits and honor points.
Coordinate communications and mailings to parents/guardians.
Assist in the facilitation of Awards Night from student and departmental data management.
Assist in coordination of data for senior credit checks, creation of problematic lists; referral of processes to counselors.
Provide building student reports to administrators and counselors in specific areas of concern; create use-designed data for project implementation.
Assist in receiving information and determine student eligibility for various certifications, e.g., verifying a student’s age, grades, or attendance to become eligible for car insurance discounts.
Qualifications:  High school graduate or equivalent; vocational training in secretarial office procedures and TIES network training desired.  District experience with computerized student record system required.

Essential skills, knowledge, and abilities:Identity inclusive and culturally responsive.
Service oriented, consistently providing excellent customer service to each scholar, staff and community member regardless of the circumstance.
Extensive clerical skills including data management and word processing.
Organizational and technical skills in maintaining computerized student record systems.
Ability to work under pressure, deadlines and handle multiple demands.
Knowledge of district policies as they affect the operation of the building.
Ability to maintain confidentially the materials and information disseminated daily.
Excellent written and verbal communication skills.
Excellent organizational skills, detail oriented.
Ability to operate various office machines including copy machines.
Ability to be flexible and anticipate needs; work independently to complete tasks.

Salary Range: Class 2-A, $22.49 to $24.79 hourly
Schedule: 6 to 8 hours daily between the hours of 7:00 AM – 3:30 PM (able to be negotiated with hiring manager)
Bargaining unit: Osseo Administrative Professionals (OAP)
Desired start date: As soon as possibleOsseo Area Schools offers:

Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Mentorship programs for teachers and educational support professionals
Summer opportunities
…and more!
Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.