OAP – 4- B OALC Student Services/Records Administrative Professional

Job ID: 5915082
Application Deadline: Posted until filled

Starting Date: Immediately

Job Summary: To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs.  Answer correspondence and assemble highly confidential and sensitive information.  Interact with a diverse group of external customers as well as internal contacts at all levels of the organization.  Independent judgment is required to plan, prioritize, and organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.

Responsibilites and duties include:

Work with administration and counseling staff to create and maintain master schedule, student enrollments, applications and waitlist, student schedules and changes for all OALC programs (including extended time programming)
Answer questions, prepare and maintain forms, reports and file/maintain records for students (i.e. schedule and grade changes, transcript management, annual purging of student cum files, student advisory folders, filling out student verification forms, etc.)
Provide secretarial/clerical support in the form of transcribing, typing, filing, word processing, duplication of materials, prepare agendas and meeting minutes, laminating etc.
Greet visitors, answer questions/concerns pertaining to the administrative function for general public, students and faculty staff.  Receive incoming calls and refer to appropriate source as needed.
Maintain site, department and/or supervisors calendars.
Create, update, and maintain handbooks and manuals.
Familiarize new staff with appropriate office procedures.
Receive, open and distribute mail.  Prepare outgoing mail.
Other duties as assigned by administration/business manager

Minimum qualifications include:

High school graduate or equivalent.
Preferred qualifications include:

Vocational training in secretarial office procedures desirable.
Work experience in a related area within an educational system.

Skills, Knowledge, abilities:

Extensive secretarial/clerical skills including word processing/data entry.
Strong written and verbal communication skills; correct grammar, spelling and composition skills.
Skills in developing and maintaining computerized record systems.
Knowledge of district policies as they affect the general operation of the building.
Organized and capable of carrying out multiple tasks with minimal supervision.
Ability to maintain confidentiality of the materials and information disseminated daily.
Accurate and detail oriented.
Ability to anticipate needs, develop new procedures and implement changes.
Human relation strengths including helping, serving, exchanging information.
Salary: Class 4-A, $27.36 to $29.81 hourly

Bargaining unit: Osseo Administrative Professionals (OAP)

FTE: Full time, 8 hours per day; 260-261 workdays per year

Osseo Area Schools offers:

Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Mentorship programs for teachers and educational support professionals
Summer opportunities
…and more!
Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.