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Academic Support Specialist

July 29, 2022 by South St. Paul Public Schools

  • Region: Metro
  • Administrative Assistant/Clerical
  • South St. Paul Public Schools
  • Posted 2 weeks ago
South St. Paul Public Schools

Website South St. Paul Public Schools

Effective immediately, the Human Resources Department will accept online applications for the position of Academic Support Specialist (Classification IV) at the Secondary Building.  This is a 12-month, full-time position and reports to the Building Principal.  The hourly rate of pay is $22.82 per hour, based on the 2020-22 master agreement between SSP School District #6 and Local 12 Office & Professional Employees International Union.

Job Summary
Maintain up-to-date master student and staff course schedule.  Provide support to staff to assist with student academic success.

Job Functions

Perform general clerical duties such as keyboarding, answering phones and distributing correspondence, organizing department information, and maintaining all student records.
Perform duties including coordination with teachers to make sure grades have been recorded correctly, updating documents including but not limited to transcripts, honor roll reports and oversees the production of printing, maintaining and mail out report cards, maintaining class lists and assisting with master schedule.
Maintain student withdrawals, process all student withdrawals in student information system and route forms to proper channels.
Create and maintain electronic schedules.
Set up and maintain School View accounts for parents (Parent View).
Set up and maintain Focus program schedule in Secondary Building, enroll students, maintain schedules and report cards.

Complete PSEO minutes and submit to the State.
Generate student reports from Student Information System.
Coordinate homework requests from parents with teachers, collect and organize front desk with these requests and materials.
Maintain lunch detention lists, send reminders to students, keep attendance records and communicate with appropriate office administrator(s).Analyze and organize student attendance data.
Monitor automated daily attendance calls.
Report chronic attendance issues to the assistant principals and counselors

Provide back-up to the front desk and other clerical staff as directed.
Provide support during conferences including setting up, distributing report cards and answering general questions.
Set up enrollment meetings with appropriate administrator(s) and meet with enrollment families to make sure all paperwork is properly completed and all forms submitted.
Enroll new students into classes and communicate new student information with teachers.
Set up Master Schedule in student information system each year with updated courses and sections.
Complete end-of-year state reporting.
Attend student information training sessions.
Collect grades (midterm, end of trimester, end of year).
Create positive interactions with students/staff /parents and public.
Model the 1B Learner Profile for students, families and staff.
Other duties as assigned.

Requirements

High School Diploma or equivalent.
One to three years previous experience in a clerical position, preferably in a school setting.
Two-year technical certificate (computers) or up to one year of specialized or technical training beyond high school preferred.
Excellent student information software skills, preferably experience using Campus
Must have excellent customer service skills
Demonstrated collaboration skills
Ability to communicate effectively both orally and in writing with staff, students and families
Demonstrated skills using Word, Excel, Outlook
Ability to work independently with little work direction.
Ability to understand and follow data privacy rules and regulations related to students and maintain confidentiality.
Demonstrated prompt, regular and reliable attendance.

Salary/Benefits

$22.82 per hour

District Application Guidelines

To be considered for the position, submit online application at www.sspps.org.  Application deadline is 4:00 PM on Thursday, August 11, 2022.

Please complete your application by clicking the box below:

District Application

APPLICATION PROCESS

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