
Website West St. Paul, Mendota Heights, Eagan Area Schools
Human Resources Manager
General Information:
Position Title: Human Resources Manager
Department: Human Resources
Reports to: Director of Human Resources
FLSA Status: Exempt
Bargaining/ Work Unit: Non-Affiliated
Position Last Updated: January 2023
Job Summary:
Under direction of the Director of Human Resources the HR Manager is responsible for processing employment actions for all staff; maintenance of HRIS; monitoring and assisting staff with benefit and general HR issues; maintain and process information for all group employee insurance plans; communicate leave of absence policies and procedures for all employees.
Duties and Responsibilities:
Duty/ Responsibility Number: 1
Statement of Duty/ Responsibility: Employee Benefits Administration
Percent of Time: 40
Tasks involved in fulfilling above duty/ responsibility:
· Directs the implementation and administration of all employee benefits programs for the school district.
· Assures compliance with state and federal benefit regulations such as COBRA, FMLA and Long-Term Disability.
· Manages the administration of the district tax sheltered annuity, and flexible benefit programs.
· Communicates all required benefits information to employees, payroll and other involved departments.
· Assures that documents related to employee retirement plans are properly processed.
· Coordinates the administration of benefits for retirees and conducts individual meetings for retiring employees.
· Acts a liaison between the school district and vendors of benefit programs.
· Participates in the district’s insurance advisory committee
· Completes required ACA reporting in conjunction with the Payroll Specialist
Duty/ Responsibility Number: 2
Statement of Duty/ Responsibility: Personnel Administration
Percent of Time: 40
Tasks involved in fulfilling above duty/ responsibility:
· Works with Director to coordinate the work of the Human Resources staff.
· Coordinates the employee recruitment, selection and orientation process for certified employees
· Organizes and conducts group and/or individual orientation meetings for new certified employees
· Monitors the collection, computer entry and file maintenance of all required employee documentation.
· Serves as district HIPPA Coordinator to ensure compliance.
· Supervise the preparation of employee assignment documents for certified employees.
· Monitors teacher/administrator licensure renewal, and maintains related records and data files.
· Prepares, publishes and maintains various reports and records, including yearly staffing report · Prepares personnel items for consent agenda for all board meetings
· Assists the Director in identifying employees affected by Board approved staff cuts and implements notification process.
· Supervises the maintenance of district data base information and coordinates the efficient access to this data by approved users.
· Responsible for processing Leave of Absences for Certified, Non-Affiliated, and Directors
· Provides support to district leadership for annual staffing season
· Assists the Director in developing personnel policies, establishing personnel office procedures, and performs other tasks as directed.
· Assists the Director, and payroll specialist with the processing of Payroll
Duty/ Responsibility Number: 3
Statement of Duty/ Responsibility: Employee Contract Administration
Percent of Time: 20
Tasks involved in fulfilling above duty/ responsibility:
· Assists in the administration of employee labor contracts to assure compliance and consistent interpretation of past practice.
· Provides support to the contract negotiations process for the certified employee group.
· Coordinates the maintenance and publication of seniority lists for all bargaining units.
· Processes and maintains accurate records of all training credits earned and approves salary changes as authorized by the Director.
Requirements
Knowledge:
· Federal and state legal regulations and reporting requirements governing public employment. · Employee benefit plans and the procedures required for proper administration of these plans.
Skills:
· Use of personal and mainframe computers and related spreadsheet, word processing, and data base software at an advanced level.
· Responds effectively to sensitive inquiries
· Strong initiative and exercise sound judgment, and interpersonal skills
· Strong planning and organizing skills, with attention to detail and accuracy
Abilities:
· To read, analyze, and interpret insurance policies, union contracts, general business periodicals, professional journals, technical procedures, and government regulations.
· To write reports, business correspondence, and procedure manuals.
· To effectively present information and respond to questions from groups of administrators, teachers, colleagues, and the general public.
· To establish and maintain effective working relationships with staff and the community.
· To communicate clearly and concisely both in oral and written form.
· To perform duties with awareness of all district requirements and Board of Education policies. · To supervise and train other employees
· To manage multiple responsibilities
Education:
Bachelor Degree in Human Resources or related field.
Experience:
Five years of experience in benefits and human resources administration with experience in a public school preferred.
Salary/Benefits
$75,000 - $85,000 with full benefits package
District Application Guidelines
Please apply online at:
isd197.org/district/employment
Please complete your application by clicking the box below:
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