East Central

JOB SUMMARY: Interact with multiple departments to perform intermediate technical work handling various finance, accounts payable and payroll duties in accordance with state and federal guidelines and the mission of the district. ESSENTIAL DUTIES AND RESPONSIBILITIES: 40% Accounts Payable * Process phone bill payments for district; coding of landline phone bills, coding of cell phone bills, monitor usage and equipment purchased, troubleshoot issues. * Process Food Service invoice records, create blanket purchase order, voucher and generate payments. * Maintain ‘L-Z’ P-Card payments and coding. * Backup to Finance Specialist I for all Accounts Payable functions. * Maintain copier count information for District and copier supply inventory and ordering. * Open and distribute all interoffice and postal mail for Finance Specialist I and II. * Handle and maintain file destruction including shredding. 58% Payroll * Leave balance maintenance in Absence Management system and processing of Teacher leave into Finance/HR system. * Verify and process employee reimbursement requests and collect and process annual cell phone agreements from employees receiving cell phone reimbursements. * Process and mail manual payroll checks. * Verify and process payments for health, dental, HRA, life insurance, unemployment claims and taxable life insurance calculations and deductions. * Maintain all user functions in Time clock system (enter badge numbers, set up supervisors, create job codes) and review Time clock system hourly employee reports and changes (check for errors, proofing, additions). * Process payroll imports into Finance/HR system (downloads from Time clock system and manual file created for Bus Driver payroll). * Data entry of all manual hourly employee time sheets into Finance/HR system (including verification of codes and pay rates). * Scan necessary employee documents received by Payroll/Finance into retention software. * Maintain the finance portion of the ‘Employee Management Module’ in Finance/HR software system. * Assists Payroll Specialist as needed. * Primary backup to Payroll Specialist. 2% Professional Development * Attend in-service trainings as required. * Provide training to staff on finance functions as needed.