Position Type:
Administrative Assistant/Clerical/Administrative Assistant
Location:
Maple Grove Middle School
Closing Date:
Until Filled
Job Summary: To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.
Responsibilities and tasks include:
Customer Service:
Delivering customer service that embodies the District mission.
Assisting site/department leaders with communications.
Acting as a liaison between parent(s), student(s), guardian(s), community and site/department staff.
Communicating and coordinating services with internal and external vendors to ensure adequate service to our school system.
General Office:
Delivering support for multiple site/departmental program initiatives.
Performing general office duties such as typing, filing, copying, faxing.
Creating, updating and maintaining handbooks and manuals.
Assisting in ordering supplies and tracking inventory (general office and equipment).
Attending meetings and recording meeting minutes as requested.
Developing and distributing communications to site, department and vendors.
Maintaining site, department and/or supervisors calendar.
Events:
Assisting with the planning and coordination of site/departmental events as needed (e.g. graduations, awards ceremonies, student orientations, conferences and/or meetings).
Scheduling meeting rooms and/or events as needed.
Collaborating with food service personnel for assistance with food/beverage requests.
Scheduling and preparing materials and rooms for meetings and/or conferences.
Records:
Scanning and/or retrieving information located on the system’s network.
Creating and/or entering data into spreadsheets and/or databases.
Preparing and maintaining student and/or staff records.
Maintaining and updating records for site/department.
Coordinating name badge renewal for site/department.
Organizational Management:
Providing work direction for special projects/assignments.
Managing records on staff absences, employee coverage and/or timecards.
Completing master schedule (e.g. staffing, course offering, and academic schedules).
Coordinating the interviewing process with applicants and supervisors.
Health and Safety:
Coordinating access rights to information systems.
Maintaining and distributing emergency call lists.
Distributing, maintaining and ordering building access cards and keys when necessary.
Maintaining a safe environment for students.
Coordinating and monitoring drills and evacuations.
Issuing leave/appointment passes/partial absence slips to students.
Facilitating communication between site/building leaders/staff to alert of emergency situations.
Coordinating bus safety program.
Performing other comparable duties of a like or similar nature as assigned by Principal / Business Manager
Minimum qualifications include:
High school diploma or GED.
Knowledge, skills, and abilities include:
Understanding of data entry concepts.
Knowledge of spreadsheet and database management software and word processing skills.
Fundamentals of general office and general administrative procedures and operational requirements.
Understanding of office equipment and typical productivity software, databases or customized systems/applications.
Knowledge of basic record retention, record/file/database maintenance requirements.
Understanding of data privacy requirements, laws and rules as it pertains to job assignments.
Skilled in:
The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
The ability to collaboratively solve problems.
The ability to work in an organized, efficient, and process-oriented manner.
The ability to apply and follow record keeping procedures and protocols to maintain and process data.
The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines.
The ability to perform assigned functions with minimal direction in accordance with established set departmental operations.
Salary: View salary grid on Page 5, Section 1, and Classification, Pages 6 – 7, Section 3 of the Administrative Education Support Professionals (AESPs) contract
Work schedule: 8 hrs/day, 260 days per year
Bargaining unit: Administrative Education Support Professionals (AESPs)
Desired start date : July 1, 2024
Application Notes: Insert any application notes if indicated such as “include two reference letters, current resume”
Osseo Area Schools offers:
Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Summer opportunities
and more
Equal Employment Opportunity Statement:
Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.
Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.
Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.
Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.
Background Check Upon Conditional Offer:
Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.