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Minnesota Association of School Administrators

Metro

Human Resources Supervisor

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Category: Administration/Supervisor
Date Posted: 9/16/2026
Location: District Office
Job Title:   Supervisor of Human Resources                     Reports To:   Director of Human Resources

Department:   Human Resources

FLSA Status:   Exempt                                                              Band/Grade: 13

Bargaining/Work Unit:  Supervisors                                Position Last Updated:   6.10.26

 

COMPENSATION / BENEFITS:

Salary Range: $77,744 to $99,879 according to the 24-26 Supervisor Master Agreement.
This position does qualify for benefits, please see the 24-26 Supervisor Master Agreement for details.
JOB SUMMARY

To develop, direct and provide ongoing leadership for day-to-day human resources functions, including hiring processes, staffing, compensation analysis, benefit administration, contract administration, and compliance with state and federal laws related to employment, within established policies, goals and philosophies of District 200.
SUPERVISORY RESPONSIBILITIES

Human Resource Generalist

Welcome Center/HR Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

Human Resource Supervision/Labor Relations

Percent of Time:  55%

Directs and supervises the Human Resources Generalist and the Welcome Center/HR Assistant and is responsible for their selection, work assignment, training/development, evaluation, and other personnel related matters.
Provides assistance and guidance to district administrators/hiring supervisors in addressing employee performance and/or discipline issues, contract interpretation, licensure requirements, leaves of absence, etc.
Oversees the administration of the District’s direct compensation programs including job descriptions; job evaluation and classification; market surveys; contract interpretation; and performance management systems.
Ensures the timely, effective and complete orientation and ongoing training of department and District staff in all areas required and expected by applicable laws / regulations or policies of District 200.
Develops guidelines for the preparation and distribution of current and accurate information covering employment arrangements, compensation and benefits, e.g. contract dissemination, as well as other informational materials.
Guides the implementation and assessment of technology supported human resource systems e.g., automated substitute system, electronic application process.
Assesses the effectiveness of recruitment processes and actively recruits for open positions through various avenues such as job fairs, etc.
Ensures compliance with all applicable state and federal laws regarding human resources.
Ensures the timely and accurate completion of state and federal compliance reports and District reporting responsibilities as required or requested.
Actively represents the district in community-based and state organizations where there are mutual interests.
Acts as lead resource for District collective bargaining negotiations; acting lead negotiator as assigned.
Gathers and prepares comparative and other data, used during the negotiations process.
Serves as a primary convener on discipline and grievance issues to ensure actions taken are consistent with applicable laws, regulations, and contracts.
Prepares final contracts and Terms and Conditions of employment for distribution and posting, upon settlement of agreement.
Staffing and Information/Records Management

Percent of Time: 35%

Coordinates the staffing process including the posting, application, hiring, and onboarding processes, ensuring positions are posted in accordance with bargaining contract terms and all District and legal documentation are completed as required, i.e. I9 forms, background checks, etc.
Assists with the annual staffing process, advises supervisors on employee assignments based on allocations available and ensures contractual requirements are followed (e.g. teacher seniority, FTE rights, spring postings).
Processes employee status changes in a timely fashion, including recalculation of time, rate verification, determining of benefits etc.
Creates and maintains personnel files, ensuring documents are filed in a timely manner and there is a complete and accurate personnel database for all staff.
Ensures the timely preparation of the Human Resource Personnel Report for School Board approval.
Maintains and sends out bargaining group seniority lists and monthly union data reports in a timely manner.
Assists with the completion of public data requests.
Customer Service and Employee Relations

Percent of Time:

Performs general HR customer service functions by responding to employee questions.
Manages, reviews compliance, and administers employee leave systems and requests; Administers leaves for employees and ensures compliance with HIPPA, COBRA, FMLA, PFML, and ADA.
Special Projects

Percent of Time:  5%

Proposes recommendations for improvements, enhancements or changes in Human Resources procedures and methods.
Attend meetings, workshops, and training sessions to maintain knowledge in areas related to position.
Stays abreast of changing laws and requirements related to work.
Performs other job-related duties as requested or assigned.
KNOWLEDGE, SKILLS AND ABILITIES

Ability to work cooperatively with others, in a manner that builds respect and teamwork.
Highly developed interpersonal skills, including listening, communication, and presentation of information.
Demonstrated exceptional customer service skills including outstanding conflict resolution, responsiveness and follow through.
Ability to effectively communicate through a variety of mediums.
An ability to work purposefully, confidently and independently within authority and responsibility parameters of the position under minimal supervision.
High tolerance for stress and an ability to handle multiple and changing priorities and requests from a wide variety of sources, with attention to detail and deadlines.
Excellent organizational, planning, group process and time management skills, and an ability to provide clear, correct answers and direction to others.
Demonstrated knowledge and skills necessary for effective recruitment practices and interview strategies.
Knowledge of state and federal laws, regulations and reporting requirements governing school districts.
A comprehensive working knowledge of mandated and supplemental employee benefits.
Skills in planning, process management, compliance testing and outcome evaluation.
Effective delegation skills and ability to provide clear direction and support to others.
Demonstrates a commitment to the growth and development of staff.
Demonstrated ability to transfer information into easily understood documents.
Demonstrated attention to detail.
Knowledge of applicable regulations as well as recommended “best practices” in workers compensation, record retention, data privacy, etc.
Ability to create/maintain accurate records and tracking systems.
Highly developed program design, planning, implementation and communication skills and ability to effectively apply such skills in diverse and sometimes adversarial settings.
Demonstrates the ability to handle confidential and/or sensitive information.
Ability to review and recommend action on reported policy violations in a manner consistent with federal, state and District regulations and guidelines.
Knowledge, ability and skill to train employees in policies and procedures relevant to protecting the rights of the District, its staff and students.
The knowledge, skill and ability to work harmoniously and effectively with individuals and groups, requiring highly developed group process and meeting facilitation skills.
Knowledge of and ability to clearly explain, interpret and apply policies, procedures, protocols, regulations and legislation established by the Board of Education and/or mandated by state or federal government.
EDUCATION/CERTIFICATION REQUIREMENTS*

Bachelors or equivalent in human resources, or a closely-related field.

EXPERIENCE REQUIREMENTS*

Two years experience in applicable areas of human resources with supervisory experience.
Experience in a school district setting preferred.
* Such alternatives to the above qualifications as the District may find appropriate and acceptable.

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment of the position.   The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

 

The District is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Teacher on Special Assignment: Teaching and Learning Department

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Summary:

The purpose of the Literacy Implementation TOSA is to assist in the implementation of foundational literacy curriculum. The position will be project based with the goal of ensuring READ Act requirements and state assessments are successfully implemented.

Responsibilities

Assist in the district implementation of READ Act:

  • Reports to the Directors of Elementary and Secondary Education
  • Facilitate curriculum development for elementary literacy
  • Provide professional development and coaching for literacy and reading instructions
  • Support teachers with achievement data collection and analysis

Key Projects

  • Implementation of K-5 CAREIALL training
  • Implementation of 6-12 STRIVE training
  • Support for K-12 assessment and curriculum alignment
  • Facilitate reading and literacy professional development
  • Perform other duties as assigned

English Language Arts – Long Term Substitute

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Primary Responsibilities:

  • Actively encourage and embrace each member of the school community
  • Create a sense of support that fosters individual growth and pursuit of learning
  • Continually work to understand your own assumptions and biases and how they impact the learning environment
  • Make a commitment to value and manage cultural uniquenesses and adapt education to meet the needs of each student
  • Prepare students to meet “the next challenge” through fostering confidence that comes from adventurous exploration and rigorous academics
  • Develop a culture of trust where students, families, and staff are all reflected in decisions that shape the learning environment
  • Foster student agency in a way that allows and encourages students to make choices that personalize their learning journey
  • Build a day-to-day experience that leads students to their passion and purpose

Executive Assistant to SEO of Equity, Strategy and Innovation and SEO of Human Resources

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Saint Paul Public schools is looking for someone to support the Senior Executive Offer of Equity, Strategy and Innovation as well as the Senior Executive Officer of Human Resources. This is a year-round position we are looking to fill in 2-4 weeks.

This posting will remain open until filled.

Position Summary
Provides comprehensive executive, administrative, operational, analytical, and project support to the Senior Executive Officer of Equity, Strategy and Innovation and the Senior Executive Human Resources Officer. Coordinates complex schedules, communications, meetings, projects, records, reports, and administrative functions while providing data and budget analysis to support executive decision-making. Serves as a liaison with District departments, employees, community members, external agencies, and other stakeholders; exercises independent judgment in prioritizing requests, resolving issues, and coordinating follow-up. Requires extensive knowledge of District operations, policies, and procedures and a high level of professionalism, discretion, confidentiality, initiative, and organizational skill.

Reporting Relationship

Reports to the Senior Executive Officer (SEO) of Human Resources and the Senior Executive Officer (SEO) of Equity, Strategy and Innovation.
Minimum Qualifications
Bachelor’s degree; and
Three years of progressively responsible administrative, executive support, program support, or related professional experience.
Demonstrated experience providing administrative support to senior-level administrators or leaders in a complex organization.
Demonstrated proficiency with Microsoft Office Suite or comparable productivity applications, including word processing, spreadsheets, presentations, email, and calendaring.
Demonstrated experience managing multiple priorities, coordinating schedules and meetings, and meeting established deadlines.
Demonstrated experience preparing professional correspondence, reports, presentations, spreadsheets, and other business documents.
Demonstrated experience handling confidential or sensitive information with discretion a large urban school district, public-sector, governmental, educational, or similarly complex organization and appropriate judgment.
Demonstrated ability to communicate effectively, both orally and in writing.

Preferred Qualifications
Five or more years of progressively responsible administrative or executive support experience, including experience supporting cabinet-level, executive, or senior organizational leaders.
Experience supporting two or more senior executives with competing priorities and complex schedules.
Experience with budget monitoring, bookkeeping, financial reporting, or data analysis.
Experience conducting research and preparing analytical reports, executive briefings, recommendations, or presentations.
Experience coordinating or managing projects involving multiple departments or stakeholders.
Experience supporting Board of Education, governing body, public meeting, or executive leadership processes.
Experience with District or enterprise systems, databases, data reporting tools, or business intelligence applications.
Experience working with human resources, equity, strategic planning, or organizational initiatives.

Responsibilities

The essential functions include, but are not limited to, the following fundamental duties:

Provide Executive Support
Provide comprehensive administrative and operational support to the Senior Executive Officer of Equity, Strategy and Innovation and Senior Executive Officer of Human Resources.
Anticipate the needs of the assigned executives and proactively organize information, materials, schedules, and follow-up activities necessary to support effective decision-making.
Maintain awareness of District priorities, organizational initiatives, emerging issues, deadlines, and executive commitments and proactively identify matters requiring attention.
Prepare the SEOs for meetings, presentations, appointments, public engagements, and other activities by assembling agendas, briefing materials, background information, reports, talking points, and other necessary documents.
Track executive commitments, action items, deadlines, and follow-up responsibilities and communicate status as appropriate.
Monitor and coordinate completion of assignments delegated by the assigned executives.
Provide continuity of administrative support across the executive offices and coordinate coverage during periods of absence or high workload.

Manage Executive Schedules and Priorities
Manage and coordinate complex calendars and schedules including appointments, meetings, conferences, presentations, community engagements, and other commitments.
Apply sound judgment in scheduling and sequencing activities based on organizational priorities, deadlines, competing demands, and emerging issues.
Reorganize schedules and coordinate changes when urgent matters, crises, or changing priorities arise.
Coordinate internal and external meetings involving senior administrators, Board members, community partners, government agencies, labor representatives, and other stakeholders, as appropriate.
Coordinate leadership team and division staff meetings, including scheduling, agendas, materials, logistics, and follow-up.
Identify scheduling conflicts and recommend alternatives to maximize executive effectiveness.
Coordinate travel arrangements, itineraries, registrations, accommodations, and related logistical needs when requested.
Reconcile P-Card transactions and supporting documentation for assigned SEO expenses in accordance with District requirements.

Coordinate Executive Communications
Serve as a primary point of contact for the assigned SEOs and triage incoming communications, requests, concerns, and inquiries.
Review and prioritize voicemail, email, correspondence, and other communications requiring executive attention.
Determine which matters require immediate attention, which can be resolved administratively, and which should be referred to another administrator or department.
Draft correspondence, responses, talking points, memoranda, announcements, and other communications for review or approval by the appropriate executive.
Respond to routine inquiries on behalf of the assigned executives within established authority.
Conduct follow-up calls and communications to obtain information, resolve routine issues, and ensure completion of requested actions.
Coordinate responses to inquiries from employees, families, community members, elected officials, agencies, organizations, and other stakeholders.
Ensure communications are accurate, timely, professional, accessible, and consistent with District expectations.

Serve as an Executive Liaison
Serve as a liaison between the assigned executives and District departments, schools, administrators, employees, community organizations, government agencies, consultants, and other external partners.

Facilitate the exchange of information and coordinate responses among departments and stakeholders.
Explain or communicate District processes, procedures, and administrative requirements within the scope of assigned responsibilities.
Direct individuals and organizations to the appropriate District department or administrator when matters fall outside the authority of the executive office.
Develop and maintain effective working relationships across organizational levels while exercising appropriate discretion and professional boundaries.

Perform Budget and Data Analysis
Gather, compile, organize, verify, and analyze financial, operational, human resources, educational, and other District data to support executive decision-making.
Develop reports, summaries, dashboards, briefing documents, and recommendations based on available data.
Analyze data from District systems and other sources, such as Campus, Viewpoint, HR systems, accountability systems, and financial systems.
Review accountability and operational data reports and prepare executive briefs highlighting significant information, trends, issues, and areas requiring attention.
Work with the appropriate executive and leadership teams to identify data needs and determine appropriate sources and methods for obtaining information.
Identify trends, emerging issues, gaps, and future information needs and coordinate with appropriate departments to obtain additional data.
Participate in research projects involving the collection, compilation, computation, verification, and analysis of District or educational data.
Prepare narrative and statistical reports, charts, tables, visual presentations, and other materials for executive and leadership use.
Coordinate with other divisions and departments to gather and validate information.
Support contacts with other District departments and outside agencies to facilitate the gathering and exchange of information.
Review and monitor designated budgets and coordinate with the Finance Office to obtain budget summaries, expenditure information, projections, and other financial reports.
Identify budget trends or issues and provide information to the appropriate executive for review and action.

Prepare Executive Documents and Presentations
Develop and format executive-level presentations, PowerPoint presentations, reports, briefing documents, spreadsheets, talking points, agendas, and correspondence.
Compile information from multiple sources and synthesize it into concise, accurate, and usable executive briefing materials.
Proofread and edit documents for accuracy, clarity, consistency, grammar, formatting, and professional presentation.
Prepare materials for leadership meetings, Board of Education meetings, public meetings, community engagements, and other executive activities.
Maintain templates, standardized materials, and organizational resources used by the executive offices.

Coordinate Meetings and Leadership Activities
Coordinate meetings for respective leadership teams.
Develop or coordinate meeting agendas in consultation with the appropriate SEO.
Gather, organize, and distribute meeting materials.
Attend meetings as assigned, document decisions and action items, and coordinate follow-up.
Maintain action-item and decision logs when appropriate.
Monitor deadlines resulting from meetings and communicate outstanding items to responsible individuals.
Coordinate executive retreats, planning sessions, leadership meetings, workshops, conferences, and special events.
Arrange meeting locations, technology, catering, materials, visitors, accessibility needs, and other logistical requirements.

Knowledge, Skills, and Abilities
Knowledge of district operations, organizational structure, policies, procedures, and administrative practices.
Knowledge of executive office practices, including calendar management, meeting coordination, correspondence, records management, and administrative workflow.
Knowledge of principles and practices of data collection, analysis, research, reporting, and presentation.
Knowledge of basic budgeting, bookkeeping, purchasing, and financial recordkeeping practices.
Knowledge of professional business communication, customer service, and office administration
Knowledge of records management, confidentiality, and appropriate handling of sensitive information.
Knowledge of Microsoft Office Suite and comparable productivity applications, including word processing, presentations, spreadsheets, databases, email, and calendaring.
Advanced use of Microsoft Office Suite, including Microsoft Word, PowerPoint, Excel, Outlook, and database applications, to prepare documents, presentations, spreadsheets, reports, and other executive-level materials.
Skill in organizing, analyzing, and presenting financial, operational, human resources, and other District data.
Skill in maintaining and analyzing departmental bookkeeping and budget records.
Skill in conducting research and synthesizing information from multiple sources to prepare reports, summaries, and recommendations.
Skill in managing complex calendars, coordinating meetings, and adjusting schedules in response to changing priorities.
Skill in preparing accurate, concise, and professional correspondence, reports, presentations, briefing materials, and other documents.
Skill in coordinating projects, tracking deliverables and deadlines, and facilitating follow-through with multiple stakeholders.
Skill in providing responsive and professional customer service to individuals and groups with diverse backgrounds, roles, and perspectives.
Skill in maintaining accurate records and producing a high-quality work product with meticulous attention to detail.
Skill in communicating effectively and professionally, both orally and in writing.
Ability to prioritize, plan, coordinate, and organize multiple assignments and competing demands while meeting established deadlines.
Ability to understand the priorities and needs of senior administrators and take initiative to address pressing issues, anticipate needs, and recommend appropriate courses of action.
Ability to exercise independent judgment in determining the urgency, sensitivity, and appropriate disposition of requests and issues.
Ability to anticipate changing priorities and effectively rearrange schedules, resources, and work activities as circumstances require.
Ability to analyze information, identify trends or issues, think critically, and develop practical solutions.
Ability to conduct research, evaluate information, and prepare clear reports, recommendations, and executive briefings.
Ability to successfully coordinate and manage projects from initiation through completion, including establishing timelines, monitoring progress, and facilitating follow-up.
Ability to establish and maintain effective working relationships with students, parents, teachers, District employees, administrators, community members, representatives of governmental agencies, business partners, and the general public.
Ability to provide excellent customer service and interact effectively with individuals representing diverse cultural, ethnic, socioeconomic, and professional backgrounds.
Ability to communicate complex or sensitive information clearly, tactfully, and appropriately.
Ability to maintain a high degree of professionalism, tact, discretion, confidentiality, and sound judgment.
Ability to work collaboratively as a member of executive, administrative, and cross-functional teams.
Ability to demonstrate initiative, self-direction, flexibility, and responsiveness in a fast-paced environment with frequent interruptions and changing priorities.
Ability to maintain accuracy and attention to detail while managing multiple responsibilities and producing timely, high-quality work.
Ability to learn and effectively use District information systems, databases, reporting tools, and other technology necessary to perform the work.
Ability to represent the executive offices in a professional, responsive, and service-oriented manner.

Pay, Benefits and Work Schedule
This is a 12 moth position working 40 hours per week.

Salary and benefits are in accordance with the Superintendency/Unrepresented negotiated labor agreement. The labor agreement and salary schedule can be found at Labor Agreements – Saint Paul Public Schools. The minimum rate of pay for this position is $76,328 annually.

Benefits are available to new employees after 30 days of active employment. Benefits include medical insurance, life insurance, pension plan, tax-free retirement account, and flexible spending account. Some employee groups also receive vacation, dental insurance and disability insurance. A benefits summary is available at Benefit Summaries by Bargaining Unit – Saint Paul Public Schools.

Veterans Preference If you are an eligible veteran applying for a job where veterans preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resources Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.

Criminal Background Investigation and Reference Checks ¿ Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.

Essential Functions
Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities.

Equal Employment Opportunity
Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment,

Equity Statement
SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.

Facilities And Maintenance Director

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Position Summary

Under the direction of the Senior Executive Operations Officer, the Director of Facilities provides strategic and operational leadership for the District’s facilities, maintenance, custodial, grounds, construction, environmental health and safety, sustainability, and capital improvement functions. The Director is responsible for ensuring that all district facilities provide safe, healthy, equitable, efficient, and high-quality learning and working environments for students, staff, families, and community members.

The Director oversees the stewardship of more than 7.8 million square feet of educational and administrative facilities and more than 500 acres of district property. This position leads a workforce of more than 350 employees through subordinate leaders and is responsible for long-range facilities planning, capital project delivery, asset management, regulatory compliance, emergency preparedness, labor relations, and budget administration.

The Director serves as a key advisor to the Senior Executive Operations Officer, Superintendent, Senior Executive Leadership Team (SELT), and Board of Education regarding facilities strategy, capital investments, deferred maintenance, sustainability initiatives, property management, and facility utilization.

Reporting Relationship

Report to the Senior Executive Operations Officer.

Minimum Qualifications

Bachelors degree in engineering, architecture, executive management or a related field.
Minimum of five (5) years of progressively responsible leadership experience in facilities management, construction management, maintenance operations, engineering, or a related field.
Minimum of four (4) years of supervisory experience leading large and diverse teams.
At least three years of experience managing large-scale capital improvement programs and operating budgets.
At least three (3) years of experience overseeing complex facilities operations in a large organization.
Preferred Qualifications

Experience in a large public school district, higher education institution, municipality, or other public-sector organization.
Registration or eligibility for registration as a professional Engineer or Architect in the State of Minnesota.
Experience working within a unionized environment.
Professional certification in facilities management, construction management, project management, or related discipline.
Responsibilities

The Director of Facilities provides strategic leadership, direction, oversight, and accountability for the following areas:
Planning, Design and Construction
Oversees strategic planning, design, construction, renovation, modernization, deferred maintenance, and capital improvement projects while ensuring compliance with district, local, state, and federal requirements.

Maintenance, Operations and Custodial Services
Provides leadership and oversight of maintenance, repair, custodial, grounds, and facility operations services across all district facilities.

Health, Safety and Environmental Compliance
Oversees environmental health and safety programs, regulatory compliance, hazardous materials management, indoor air quality initiatives, and workplace safety programs.

Sustainability and Energy Management
Leads district sustainability initiatives and energy conservation efforts to improve operational efficiency and reduce environmental impact.

Asset Management
Develops and implements asset management strategies to maximize facility life cycles, improve reliability, and prioritize maintenance and capital investments.

Furniture, Distribution and Moves
Oversees acquisition, reuse, storage, movement, and distribution of furniture, equipment, instructional resources, and supplies.

Facilities Permitting and Rental
Administers facility permitting, leasing, and community use programs to maximize public access while protecting district assets.

Administrative Services
Provides facilities-related research, reporting, data management, records management, website maintenance, customer service, and administrative support functions.

The essential functions include, but are not limited to, the following fundamental duties:

 

Strategic Leadership and Organizational Management
Provide vision, strategic direction, and leadership for all Facilities Department functions in alignment with district priorities and educational goals.
Lead and develop a high-performing leadership team consisting of assistant directors, managers, supervisors, and support staff.
Establish department goals, key performance indicators, service standards, and accountability measures.
Promote a culture of safety, customer service, innovation, equity, operational excellence, and continuous improvement.
Lead succession planning, workforce development, employee engagement, and talent management initiatives throughout the department.
Serve as a member of district leadership teams and provide facilities expertise on districtwide initiatives.
Facilities Planning and Capital Program Management
Oversee the strategic planning, design, management, and delivery of remodeling, construction, modernization, and deferred maintenance projects.
Lead the development, implementation, and ongoing evaluation of the District’s Facilities Master Plan.
Develop and manage a comprehensive Five-Year Facilities Maintenance and Capital Implementation Plan that is reviewed and updated annually.
Ensure all capital projects are completed within approved budgets, timelines, and quality standards.
Coordinate facility condition assessments and utilize data to prioritize capital investments.
Establish district design, construction, and facility standards.
Oversee construction administration processes and contractor performance.
Ensure all projects comply with applicable laws, regulations, codes, and district requirements.
Asset Management and Operational Excellence
Develop and implement comprehensive asset management and preventive maintenance programs.
Utilize facility data, condition assessments, and operational metrics to guide investment decisions.
Monitor facility performance and operational effectiveness through key performance indicators and service benchmarks.
Identify opportunities to improve efficiency, reduce costs, and extend the useful life of district assets.
Promote continuous improvement initiatives across all facilities functions.
Budget, Financial and Resource Management
Develop and administer the annual Facilities Department operating and capital budgets.
Monitor expenditures and ensure effective stewardship of district resources.
Collaborate with Finance, district leadership, and financial advisors to forecast short- and long-term facilities needs and funding requirements.
Prepare financial analyses and recommendations related to facilities investments and capital planning.
Monitor contractual services and evaluate vendor performance, costs, and service quality.
Pursue available grants, rebates, and funding opportunities that support facilities and sustainability initiatives.
Labor Relations and Workforce Leadership
Provide leadership and oversight for a workforce of more than 350 employees.
Collaborate with Human Resources and labor representatives in the administration of collective bargaining agreements.
Participate in labor-management discussions and negotiations related to facilities operations.
Ensure equitable staffing practices, workforce planning, employee development, and retention efforts.
Conduct performance evaluations and support professional growth opportunities for department staff.
Promote positive labor-management relationships and a respectful workplace culture.
Health, Safety and Regulatory Compliance
Ensure compliance with all applicable local, state, and federal laws, regulations, codes, and district policies governing facilities operations.
Maintain compliance with building, fire, life-safety, environmental, and accessibility requirements.
Oversee environmental compliance programs including asbestos management, indoor air quality, lead management, hazardous materials, and related regulatory requirements.
Implement workplace safety programs and monitor compliance with safety standards and best practices.
Develop and maintain risk management strategies to mitigate operational, environmental, and financial risks.
Emergency Preparedness and Continuity of Operations
Lead facility-related emergency preparedness, response, recovery, and continuity planning efforts.
Coordinate facilities support during emergencies, severe weather events, utility disruptions, environmental incidents, and other crises.
Collaborate with district leadership, public safety agencies, and emergency management partners.
Ensure facilities systems and infrastructure support district continuity of operations plans.
Sustainability and Energy Management
Lead sustainability initiatives that improve environmental stewardship and operational efficiency.
Monitor energy consumption and identify opportunities for conservation and cost reduction.
Evaluate energy management systems and maintenance practices to optimize building performance.
Support district sustainability goals through strategic planning and operational improvements.
Stakeholder Engagement and Community Relations
Build and maintain collaborative relationships with school leaders, district departments, labor groups, community organizations, and governmental agencies.
Present facilities-related reports, recommendations, budgets, and capital plans to district leadership and the Board of Education.
Facilitate stakeholder engagement processes related to facilities planning and capital investments.
Represent the district in community meetings, public hearings, and intergovernmental partnerships.
Manage relationships with local government agencies regarding joint-use agreements, permits, easements, leases, and property matters.
Property and Contract Administration
Oversee the acquisition, lease, utilization, and disposition of district property and facilities.
Manage the disposal of surplus properties in accordance with Board policies and procedures.
Review and approve facilities-related contracts, agreements, and procurement activities.
Monitor contractor performance and ensure compliance with contract requirements.
Equity, Inclusion and Organizational Culture
Foster an inclusive, welcoming, and respectful work environment.
Ensure facilities planning and capital investments support equitable access to safe and effective learning environments.
Promote practices that advance the District’s commitment to diversity, equity, inclusion, and belonging.
Other duties as assigned by the Senior Executive Operations Officer.

Knowledge, Skills, and Abilities

Knowledge of the principles and practices of facilities management in large, complex public-sector or institutional environments.
Knowledge of capital planning, facilities master planning, and long-range infrastructure lifecycle management.
Knowledge of construction management processes, including design, bidding, procurement, contract administration, and project delivery methods.
Knowledge of building systems and infrastructure, including HVAC, electrical, plumbing, roofing, structural systems, and related maintenance operations.
Knowledge of federal, state, and local codes and regulations related to building safety, fire safety, environmental compliance, accessibility, and occupational safety.
Knowledge of public-sector budgeting, capital financing, and financial stewardship principles.
Knowledge of procurement laws, contract administration requirements, and vendor performance management practices.
Knowledge of the principles of asset management, preventive maintenance, and facilities condition assessment methodologies.
Knowledge of risk management principles as they relate to public facilities, safety, and operational continuity.
Knowledge of sustainability practices, energy management strategies, and environmental stewardship initiatives in public facilities.
Skills and experience in strategic facilities and capital planning aligned with organizational mission and long-term priorities.
Skills in leading and managing complex capital construction and facilities improvement programs.
Skills and experience in financial planning, budget development, forecasting, and resource allocation.
Skills in analyzing facility condition data, operational metrics, and cost information to inform decision-making.
Skill in negotiation and contract management with vendors, contractors, consultants, and service providers.
Skills in building and maintaining collaborative relationships with internal departments, school leadership, governmental agencies, labor partners, and community stakeholders.
Skilled in written and verbal communication, including preparation of reports, presentations, and Board-level materials.
Skills in organizational leadership, including supervision, coaching, and development of senior-level staff and managers.
Skills in conflict resolution and consensus-building in multi-stakeholder environments.
Ability to lead and coordinate multiple large-scale facilities, construction, and maintenance initiatives simultaneously.
Ability to translate organizational priorities into actionable facilities plans, projects, and operational strategies.
Ability to establish and maintain effective systems for accountability, performance monitoring, and continuous improvement.
Ability to develop and manage complex budgets and capital funding strategies in alignment with organizational priorities.
Ability to build trust and credibility with diverse stakeholder groups, including leadership, staff, labor partners, and external agencies.
Ability to make informed, timely decisions that balance operational needs, fiscal responsibility, safety, and long-term infrastructure goals.
Ability to represent the organization in formal and informal settings, including Board meetings, public forums, and intergovernmental discussions.
Skills in the use of facilities management systems, data tools, and reporting platforms to support operational decision-making.
Ability to lead organizational change initiatives related to facilities operations, capital planning, and service delivery models.
Pay, Benefits and Work Schedule

This is a 12 month position working 40 hours per week.

Pay range for this position is:  $124,837-168,348

Maximum hiring step = step nine (9)

 

The full salary schedule is listed in the SPSO contract. Salary information for this job posting can be found at this link (https://www.spps.org/about/departments/human-resources/labor-agreements) and by selecting the “SPSO” Labor agreement.

 

Benefit information for this position can be found at this link (https://www.spps.org/about/departments/human-resources/benefits/benefit-summaries-by-bargaining-unit) and by selecting the “SPSO – Full Time” link.

Veteran’s Preference – If you are an eligible veteran applying for a job where veteran’s preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.

Criminal Background Investigation and Reference Checks – Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.

Essential Functions

Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities.

Regular and reliable attendance.

May be exposed to various cleaning products

 

Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.

Equity Statement

SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.

Executive Director of Operations

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The Executive Director of Operations reports to the Superintendent and assumes responsibility for district operations, facilities, support services, budgeting, and planning in alignment with the District’s Strategic Plan. This position interacts with all departments in the district to determine department and staff needs to plan how best meet the needs of students.

The full list of essential duties and responsibilities is included with the job descrption on the Lakeville Area Schools District employment page .