Metro

Position Type:
Administrative Assistant/Clerical/Administrative Assistant

Location:
Educational Service Center

Closing Date:
until filled

Job Summary:
To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.

Responsibilities and tasks include:
– Responsible for record retention and records request, homeschool documentation, LCTS for the district to include training staff, order textbooks for non-public schools, submitting homeschool and non-public data on behalf of the district to MDE.
– Provide support to the Assist Director of Student Services.
– Provide support as needed for creating and maintaining staff registrations in Power School.
– Provide support and schedule permits for Student Services staff in the Facilities Scheduling program.
– Delivering customer service that embodies the District mission.
– Assisting school/department leaders with communications.
– Acting as a liaison between parents, students, community and site/department staff.
– Communicating and coordinating services with internal and external vendors to ensure quality service to our school system.
– Submitting business forms, requisitions, orders and school board approval forms.
– Assisting with the planning and coordination of site/departmental events as needed (e.g. materials, transportation).
– Collaborating with food service personnel for assistance with food/beverage requests.
– Maintaining records on staff absences.
– Scanning and/or retrieving information located on the system’s network.
– Creating/inputting data into spreadsheets and/or databases.
– Preparing and maintaining records (vendor, staff and/or student records).
– Maintaining and updating records for site/department (e.g. department expenditures, budgets).

Minimum Qualifications include: High school graduate or equivalent; Prior customer service and Microsoft Office experience.

Preferred Qualifications include:
– Vocational training in secretarial office procedures and Synergy SIS/SE network training
– Prior related secretarial/clerical work experience
– Proficiency managing various budgets and experience in an education setting

Knowledge, Skills, and Abilities include:
– Understanding of data entry concepts and ability to learn statewide reporting systems (MIN-ITS)
– Knowledge of spreadsheet and database management software and word processing skills.
– Advance knowledge of general office and general administrative procedures and operational requirements.
– Understanding of office equipment and typical productivity software, databases or customized systems/applications.
– Ability to work successfully in a team setting;
– Understanding of data privacy requirements, policies, procedures, laws and rules as it pertains to job assignments.

Salary range: Class V-B, $24.10-$26.49/hour; View salary grid on Page 5, Section 1, and Classification, Pages 6 – 7, Section 3 of the Administrative Education Support Professionals (AESPs) contract

Work schedule: 260 Days – 40 Hrs/wk

Bargaining Unit: Administrative Education Support Professionals (AESPs)

Osseo Area Schools offers:
– Meaningful and impactful work
– Opportunities to grow professionally
– A variety of benefits
– Summer opportunities
– and more

Equal Employment Opportunity Statement:
Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.
Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.
Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Upon Conditional Offer:
Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.