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Minnesota Association of School Administrators

Metro

Administrative Assistant

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EARLY CHILDHOOD ADMINISTRATIVE ASSISTANT

CENTENNIAL SCHOOL DISTRICT is the connecting hub for the communities of Blaine, Centerville, Circle Pines, Lexington and Lino Lakes, located 20 minutes north of Minneapolis and St. Paul. With 9 exceptional schools serving 6,400 students, Centennial offers a track record of academic success combined with a consistent district-wide drive for improvement. Annually, district’s high school graduation rate of 94.7% is at the top of Minnesota’s rankings.

Centennial’s schools are safe and filled with respectful students who are a wonderful reflection of and contributors to the community. The district’s vibrant learning environments and personalized, team approach supports the strengths and addresses the challenges of each individual student. The curriculum throughout K-12 is focused on the knowledge and skills necessary for success in the 21st century. Importantly, Centennial is distinguished by its use of data to drive achievement, its innovative use of technology, and its exceptional faculty, with 78% of them holding a master’s degree.

A transparent and good steward of public resources, Centennial is guided by a strategic plan developed in collaboration with staff, parents and community members. As a district that encourages, listens and responds, Centennial is the pride of our five communities with 86% of resident students choosing Centennial, nearly 90% of parents rating teachers as “excellent”, and 91% saying students are well prepared for college.

Position Overview:
Provide office support for Early Childhood programs, including Early Childhood Family Education (ECFE), Early Childhood Screening (ECS), and Centennial Preschool (CP). Provide efficient and courteous communication between staff, parents, students, and the general public.

Contract Days: Student Contact Days + workshop week/special event hours
Reports To: Early Childhood Coordinator

8 hours/day
204 contract days, including 9 paid holidays

ESSENTIAL DUTIES:
● Perform receptionist duties for the Early Childhood Center, including the ECFE and CP programs
○ Greet visitors, answer telephones, answer questions and refer people to appropriate resources
○ Track substitute badges and keyfobs
○ Monitor Early Childhood and EC Screening email accounts, answering when appropriate and forwarding messages as necessary
○ Attend district security trainings and monitor visitor management system
● Serve as first point of contact for families of young children moving into the district
○ Monitor Early Childhood generic email, responding or forwarding as appropriate
○ Communicate information on special education referrals, ECFE/preschool programs, kindergarten registration process
● Gather, sort and distribute mail and packages
● Monitor attendance for all programs
○ Transfer ECFE attendance from Eleyo into Campus
● Assist Specialists with finding substitute teachers and paraprofessionals
● Manage building schedule and room calendars so that all users of the Early Childhood Center have necessary access
○ Coordinate with ECSE PT/OT team on gym schedule
○ Review bookings made through Outlook, resolve conflicting needs
● Complete monthly processing of birth records
○ Identify in-district births
○ Prepare mailing of welcome packets
● Assist with Early Childhood Screening program
○ Make appointments in Eleyo
○ Prepare and send Ages & Stages and Google Form questionnaires
○ Create files
○ Send follow-up emails for cancellations, no-shows, rescreens
○ Record out-of-district screenings in Infinite Campus; confirm information is up-to-date for kindergarten registration
● Assist with CP contracts, accounts, collections, financial aid applications
○ Send scheduled emails to overdue accounts
○ Accept payments in person and by phone
○ Prepare Pathway student files
● Maintain public resources, including take-home totes, bulletin board, brochure racks, office waiting area
○ Monitor checkouts
○ Confirm all contents present, replace missing items
● Schedule and prepare work to office volunteers
● Manage workroom supply inventory
● Provide basic troubleshooting for printer/copier, applications, and computer hardware; escalate issues to Help Desk staff or copier vendor as needed

QUALIFICATIONS, KNOWLEDGE, SKILLS
● Demonstrates skills in organization, verbal and written communication, and working with children and families of diverse backgrounds
● High school degree or equivalent
● Training or equivalent experience in office/clerical procedures, computers/technology, and communications preferred
● Knowledge of Google Workspace and Microsoft Office is required
● Knowledge of the school district is preferred
● Ability to lift up to 35 lbs in connection with the handling of children for the facilitation of programs, child safety, and potential emergency situations

SALARY/BENEFITS:
Terms and conditions of employment consistent with the secretary/clerk master agreement.

APPLICATION PROCEDURE:
All applicants must apply on our website at www.isd12.org. Position open until filled and posting removed. Questions may be directed to the Office of Human Resources (Telephone: 763-792-6008).

Administrative Assistant to Superintendent

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ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT, SCHOOL BOARD, AND DEPARTMENT DIRECTOR(S)

JOB SUMMARY
Performs a wide variety of administrative support and secretarial responsibilities for the Superintendent and Department Director(s), including coordination of workflow and work assignment details for the office, ensuring that all essential accountabilities are performed in a complete, accurate and timely manner.  Also performs a wide variety of administrative support and secretarial responsibilities for the Board of Education, ensuring compliance with required timelines and procedures.

SUPERVISORY RESPONSIBILITIES
None

ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative / Secretarial Support to the Superintendent
Percent of Time:  40%

  • Performs a wide range of administrative and secretarial support including, but not limited to, reception of callers and visitors, independently resolving as many matters as possible; report preparation, and distribution, creation and maintenance of files/records; information exchange; ordering of supplies, mail screening and responses as delegated; and providing customer service to internal and external sources; codes expenses and monitors accounts under jurisdiction of the Superintendent
  • Maintains the superintendent’s calendar as well as the scheduling of workshops and district events and programs; coordinates the scheduling of meetings and special events, including the venues, meals and travel arrangements.
  • Composes and formats correspondence, memos, agenda and other materials, presentations and general information for distribution; includes the preparation of financial, analytical and communication materials.
  • Creates and maintains various electronic and / or hard-copy files of data and information, ensuring ready access by authorized personnel as needed.
  • Coordinates activities and communication among the Superintendent, School Board, other agencies, city and state officials and internal departments; provides administrative support to special committees.
  • Periodically audits records and files to ensure compliance with laws and district record retention policies.

Administrative / Secretarial Support to Department Director(s)
Percent of Time:  30%Performs a wide range of administrative and secretarial support including, but not limited to, reception of callers and visitors, independently resolving as many matters as possible; report preparation, and distribution, creation and maintenance of files/records; information exchange; ordering of supplies, mail screening and responses as delegated; and providing customer service to internal and external sources; codes expenses and monitors accounts under jurisdiction of the Director

  • Maintains the director’s calendar including coordinating the scheduling of meetings, bid openings, etc.
  • Composes and formats correspondence, memos, agenda and other materials, presentations and general information for distribution; includes the preparation of financial, analytical and communication materials.
  • Creates and maintains various electronic and / or hard-copy files of data and information, ensuring ready access by authorized personnel as needed.
  • Periodically audits records and files to ensure compliance with laws and district record retention policies.

Support for the School Board
Percent of Time:  10%Prioritizes office workflow to ensure the most effective and efficient use of available resources.

  • Serves as a resource to others inside and outside the District regarding existing policies and procedures.
  • Develops and maintains good working relationships with all inside and outside contacts, ensuring that informational and / or materials needs are met promptly.
  • Establishes and maintains good working relationships with other district administrative personnel in the Superintendent’s office ensuring that information that is exchanged is accurate and reflective of the request.

Special Projects
Percent of Time:  5%Participates in professional organizations and maintains professional expertise.

  • Coordinates periodic meetings with administrative/clerical support staff at the building level in order to ensure they are kept apprised of important information related to their work.
  • Performs other job-related responsibilities as apparent or assigned.

KNOWLEDGE, SKILLS AND ABILITITIES

  • Demonstrated exceptional customer service skills including outstanding conflict resolution, responsiveness and follow through.
  • An ability to work purposefully, confidently and independently within authority and responsibility parameters of the position under minimal supervision.
  • Ability to work cooperatively with others, in a manner that builds respect and teamwork.
  • High tolerance for stress and the ability to handle multiple and changing priorities, from a variety of sources, with attention to detail and deadlines.
  • Excellent organizational, planning, group process and time management skills, and an ability to provide clear, correct answers and direction to others.
  • Skill and ability to prioritize assign and expedite work assignments of the secretarial work team, ensuring optimum customer service and office efficiency, through effective analysis of work flow and work direction.
  • Excellent working knowledge of the department, division and District programs as well as community programs and resources.
  • A thorough working knowledge of District and School Board policies, procedures and processes covering Board organization, work of the Board, election management, and maintaining and securing Board policy records.
  • Knowledge of and the ability to accurately apply bookkeeping procedures established at the Division or District level and troubleshoot and resolve bookkeeping problems.
  • Ability to effectively communicate through a variety of mediums.
  • Highly-developed listening skills in order to capture the essence, intent and content of Board meetings.
  • Ability to proof, edit and compose written documents with accuracy for format, content and mechanics.
  • Knowledge of the District’s budgeting policies, procedures and protocols; budgeting procedures specific to the department; and the ability to effectively apply the same in budgeting support responsibilities.
  • Familiarity with and ability to access and effectively communicate with a wide variety of outside contacts e.g. legislators, media, law enforcement officials, other school district administrators, community agencies and city officials.
  • Ability to integrate information, data and scheduling as requested and serve as a department resource in completing special projects.
  • The skill and ability to maintain assigned databases and draw requested data into report form as needed.
  • The knowledge, skill and ability to set up, maintain and ensure the security and confidentiality of data and information, particularly personnel-related records.

EDUCATION/CERTIFICATION REQUIREMENTS

Post high school education in related field preferred.
Notary certification or ability to obtain.

EXPERIENCE REQUIREMENTS

  • Three years’ experience as a secretary or administrative assistant in an office management capacity supporting executives, officials, or school district administrators.
  • Experience in oversight of work direction and workflow management.
    Experience in a K-12 school setting desired.
  • Extensive experience using a wide variety of computer databases, spreadsheets and word processing programs.

COMPENSATION/BENEFITS

Per the Terms and Conditions for Unaffiliated Staff
Classification 10

Special Education Teacher/Coordinator (TOSA)

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Special Education Teacher/Coordinator (TOSA)
Victoria Elementary School
For More Information contact: Jennifer Davie at [email protected]

Position Start Date: Contract starts August 28, 2023 (should also be available for new teacher induction workshop August 21-23)
FTE:  1.0 (This will be half coordinator and half special education teacher.)
Responsible To:  Building Principals; Special Education Director/Supervisor
Qualifications: Valid State of Minnesota License in Special Education K-12 in any disability area.
Major Job Functions; Specific Tasks/Required Knowledge, Ability and Skills: This is a fulltime position in Special Education  see attachment

Compensation and Yearly Duration of Employment:  Compensation will be determined by District 112 and the Chaska Education Association (CEA).

Application Procedure:  This position will remain open until filled. Application review process will begin after July 25, 2023 and will be ongoing until filled. Please apply online at:  http://www.district112.org  (only online applications will be accepted).

All job offers from Eastern Carver County Schools are conditioned upon passing a pre-employment criminal background check and ISD 112 School Board approval. If recommended for employment, applicant will provide proof of legal right to work in the United States if required.

Eastern Carver County Schools is an Equal Opportunity Employer.

Media Center Specialist (.6 FTE) and STEAM Teacher (.4 FTE)

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Effective immediately, the Human Resources Department will accept online applications for the position of Media Center Specialist (.6 FTE) and Grade 8 STEAM Teacher (.4 FTE).  We offer a competitive salary and benefits package.  Salary placement is based on education and experience as indicated in Teacher’s Collectively Bargained Agreement.

Job Summary
Develop the student’s fullest acquisition of knowledge, skills, concepts, and attitudes.

Job Functions

Plan and conduct activities for a balanced program of instruction, demonstration, and work time that provides students with opportunities to observe, question, and investigate.
Instruct students individually and in groups, using various teaching methods.  Adapt teaching methods and instructional materials to meet students’ varying needs and interests.
Observe and evaluate students’ performance, behavior, social development, and physical health.
Deliver the district’s written, taught and assessed curriculum.
Maintain knowledge and skills with IB Program changes and updates.
Create a positive environment to ensure successful learning for all students.
Meet with parents and guardians to discuss their children’s progress, and to determine priorities for their children’s social, emotional and academic growth.
Partner with parents or guardians, teachers, counselors, and administrators in order to support students’ academic and social-emotional development.
Maintain accurate and complete student records as required by laws, district policies, and administrative regulations.
Adhere to all district policies and procedures.
Support the district’s mission, vision, values and strategic plan.
Guide and counsel students with adjustment and/or academic issues or special academic interests.
Prepare objectives and outlines for courses of study, following curriculum guidelines or requirements of states and schools. Confer with other staff members to plan and schedule lessons promoting learning, following approved curricula.
Meet with other professionals to discuss individual students’ needs and progress.
Administer standardized, formative and state mandated assessments and interpret results to determine student strengths and areas of need.
Attend professional meetings, educational conferences, and teacher training workshops in order to maintain and improve professional competence.
Understand and maintain boundaries and confidentiality with students, families and staff.
Cultivate and develop inclusive and equitable working relationships with students, staff, families and community members.
Adhere to staff and program guidelines and district procedures and policies.
Demonstrate prompt, regular and reliable attendance.
Other duties as assigned.

Early Childhood Special Education (ECSE) Teacher

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Effective immediately, the Human Resources Department will accept online applications for the position of Early Childhood Special Education (ECSE) Teacher at Lincoln Center for the 2023-24 school year.   We offer a competitive salary and benefits package.  Salary placement is based on education and experience as indicated in Teachers’ Collectively Bargained Agreement.

Job Summary
Provide specialized instruction, modifications and accommodations to students with disabilities.  Follow all due process requirements under the Individual with Disabilities Education Act and Every School Succeeds Act. Work collaboratively with building staff.  Provide direction to Paraprofessionals on day-to-day activities for student achievement.  Participate in IEP meetings and facilitate communication between staff and families if necessary.

Job Functions

Provide assistance and leadership in completing Functional Behavior Assessments as determined by the IEP team.
Consult with other educators, staff and parents in developing specialized educational programs for students.
Consult with other educators, staff and parents in the management and data collection around results of specialized programs.
Assist in making changes and adjustments to instructional techniques and accommodations and modifications for students.
Participate with families at school conferences and IEP meetings with parents when needed.
Communicate with appropriate teachers and other district staff personnel as necessary on educational matters.
Promote family attendance and involvement in school conferences and events.
Provide education to families as requested by the principal, teacher, or district staff.
Promote full consideration of individual needs of learners with disabilities in the academic environment.
Deliver the district’s written, taught and assessed curriculum.
Adhere to all district policies and procedures.
Support the district’s mission, vision and values.
Maintain knowledge and skills within IB program changes and updates.
Cultivate and develop inclusive and equitable working relationships with students, staff, families and community members.
Adhere to staff and program guidelines and district procedures and policies.
Demonstrate prompt, regular and reliable attendance.
Other duties as assigned.

Teacher – Grade 5

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JOB GOAL:
To enable the District to provide quality education for all students in the District.

ESSENTIAL FUNCTIONS:
Professional Skills – The teacher is expected to establish procedures of management to allow a maximum of learning and a minimum of disciplinary action by:
1. Planning and organizing effectively.
2. Demonstrating competency in his/her area.
3. Creating and maintaining an atmosphere conducive to learning.
4. Providing opportunities for individual differences.
5. Making provisions for individual differences.
6. Encouraging the development of independent work habits.
7. Using appropriate language for students to model.
8. Using varied and appropriate instructional techniques to accomplish predetermined instructional objectives.

Professional Relationships: The teacher is expected to establish and maintain a professional relationship with students by:
1. Encouraging respect for the rights, opinions, property, and contributions of others.
2. Being sensitive to factors which affect pupil achievement and behavior.
3. Being available for extra help.
4. Using methods of management that result in desired changes in behavior.
5. Communicating and maintaining a working relationship with parents.
6. Maintaining confidentiality with respect to students and their records.
7. Refraining from personal criticism of staff to students.
8. Avoiding use of position for commercial gain.

The teacher is expected to establish and maintain a professional relationship with fellow staff members by:
9. Cooperating with other staff members.
10. Consulting with co-workers in evaluating and meeting student needs.
11. Leaving clear and complete instructions for substitutes.
12. Following curriculum and policies approved by the Board.
13. Cooperating in evaluation of present curriculum.
14. Recommending possible revision of curriculum.
15. Being proficient or distinguished in all areas listed on the Teacher Performance Evaluation.
16. Communicating professionally and respectfully with students, staff, parents, and community members, using oral, written, and electronic means.
17. Attending work regularly.
18. Performing other duties as assigned.

Professional Development: The teacher is expected to demonstrate professional development by:
1. Participating actively in inservice programs.
2. Keeping abreast of professional developments in his/her particular area and in education as a whole.
3. Exploring new teaching techniques as alternatives to better accomplish predetermined instructional objectives.