Metro

Position Type: Administrative Assistant/Clerical/Administrative Assistant

Location: Educational Service Center

Closing Date: 8/7/24

Apply Today.

Description:  Under the direction of the Governance Comission and Executive Director, North West Health Family Service Collaborative, the LCTS (Local Collaborative Time Study) Administrative Assistant is responsible for providing extensive administrative support to NWHFSC personnel. Duties include scheduling, coordinating activities and assisting with communication materials associated with collaborative-sponsored events, workshops and meetings; coordinating calendars, maintaining records for staff activities; assisting the Coordinator with preparing and managing financial budgets and grants records; assisting the District Webmaster with maintaining the correctness and functionality of the Collaborative’s website; editing and producing newsletters and report.

Responsibilities and tasks include:

Maintain office space in professional and welcoming condition.
Track and manage financial reports on monthly basis; Includes bookkeeping, accounts receivable and payable duties.
Manage databases for email communications list, partners, service affiliates, and edit content for brochures, newsletters, and annual reports.
Track and update appointments or event dates as needed on calendar.
Administer schedule for the NWHFSC Coordinator.
Field phone calls and emails as needed.
Order office supplies, including IT equipment.
Other general duties as needed or assigned.
Minimum qualifications include:

High school diploma or GED.
Excellent verbal and written skills, including knowledge of office practices, grammar, spelling and educational terminology.  Advanced knowledge of computers and software applications with proficiency in MS Word, Access, Excel, Outlook, Mailchimp, Sign-up Genius, and web based applications.  Knowledge of bookkeeping concepts and terminology.  At least one year previous administrative and/or related work experience.
Preferred qualifications:

Prior related secretarial/clerical work experience desired.
Prior customer service and Microsoft Office experience required.
Experience in an education setting preferred.
Excellent verbal and written skills, including knowledge of office practices, grammar, spelling and educational terminology.
Advanced knowledge of computers and software applications with proficiency in MS Word, Access, Excel, Outlook, Mailchimp, Sign-up Genius, and web based applications.  Knowledge of bookkeeping concepts and terminology.  At least one year previous administrative and/or related work experience.
Knowledge, skills, and abilities include:

Understanding of data entry concepts.
Knowledge of spreadsheet and database management software and word processing skills.
Fundamentals of general office and general administrative procedures and operational requirements.
Understanding of office equipment and typical productivity software, databases or customized systems/applications.
Knowledge of basic record retention, record/file/database maintenance requirements.
Understanding of data privacy requirements, confidentiality, laws and rules as it pertains to job assignments.
Skilled in:

The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
The ability to collaboratively solve problems.
The ability to work in an organized, efficient, and process-oriented manner.
The ability to apply and follow record keeping procedures and protocols to maintain and process data.
The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines.
The ability to perform assigned functions with minimal direction in accordance with established set departmental operations.
Job Type:  full-time, 219 Days – Class IVA

Salary:  View salary grid on Page 5, Section 1, and Classification, Pages 6 – 7, Section 3 of the Administrative Education Support Professionals (AESPs) contract

Work schedule: 40 hours per week; 219 days per year

Bargaining unit: Administrative Education Support Professionals (AESPs)

Desired start date : As soon as possible

Osseo Area Schools offers:

Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Summer opportunities
and more
Equal Employment Opportunity Statement:
Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.
Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.

Follow these steps to apply and submit an application online by:

Go to www.district279.org/careers
Click “View all job openings”
Choose job category or lookup position on the search bar
Review job description
Click on red “Apply” button top right corner next to JobID
Follow application instructions
When prompted for Referral Source, please select where you first saw Osseo Area Schools career opportunities.
(Example: Facebook, LinkedIn, MinnesotaJobs, Handshake, MNASA, etc.)