Metro

Effective immediately, the Human Resources Department will accept online applications for the position of Administrative Assistant-Nutrition Services and Buildings & Grounds (Classification IV).  This is a 12-month position working 8 hours per day; Monday-Friday.  The hourly rate of pay is $22.82 per hour, based on the 2020-22 master agreement between SSP School District #6 and Local 12 Office & Professional Employees International Union.

Job Summary
Provide support to the Nutrition Services and Building & Grounds administrators, staff, students, and parents to promote a positive image of the South St. Paul Public Schools.  Protects the financial and private viability and credibility of the Federal Meals Program according to Federal guidelines.

Job Functions

Perform clerical duties such as typing correspondence, answering phones and questions, distributing messages, directing calls and visitors to appropriate parties, responding to telephone, voice mail and
e-mail communication as needed, filing, copying, processing mail, scheduling appointments, and organizing department information.
Assist in writing and preparing monthly menus for publication, building announcements, and correspondence.
Perform assigned tasks related to the computerized student meal account program.  Prepare and submit monthly meal claims to the state.
Assist with free and reduced meal application processing by reviewing applications, determining eligibility and communicating with families.
Provide meal application guidance and direction to families enrolling students in the district.
Manage records for free and reduced meals, monitoring of vendor purchases, Direct Certification (DCRT) family income data for Federal meals program and verification reports.
Maintain menu boards in school cafeterias and ensure software is functioning correctly.
Conduct Nutrition Service Department orientations for newly hired staff.
Track and maintain professional standard requirements for all department staff.  Assist in Back to School Training of Nutrition Services Staff.
Prepare monthly financial reports, including meals per labor hour, participation and food service receipts, to share with director, finance and/or individual kitchen managers.
Process accounts payable invoices and food service uniforms reimbursement orders.
Process and coordinate catering requests, transmits bills, collects payments, and prepares bank deposits.
Maintain family information records in compliance with Federal school meals program regulations – new student entries, withdrawals, address and phone changes, and enrollment data.
Manage central office point of sale system software and provides technical support of computers and software for customers and Nutrition Services staff.
Manage Student Meal Support Fund by maintaining accurate records, prepares correspondence to donors, families and district support staff.
Maintain child nutrition web page and coordinate with Technology department for changes.
Manage records of staff absences, track kitchen substitutes worked, and prepares time sheets for processing by payroll for food service staff.
Review maintenance/custodial staff timecards for processing by payroll. Manage time off and track comp time records for maintenance staff.
Assist with Building & Grounds Department orientations for newly hired staff.
Assist with tracking and maintaining records on required maintenance/custodial staff trainings.
Coordinate uniform ordering, cleaning and repairs for Maintenance & Custodial staff.
Provide assistance and support to families enrolling students in the district
Provide back up support within the district enrollment center.
Maintain office records and files.
Perform other duties as assigned