Effective immediately, the Human Resources Department is accepting online applications for the position of Payroll Coordinator, District Office. This is a 12-month position working 8.0 hours a day, Monday-Friday.
Reports to: Director of Finance
Job Summary
This position processes payroll for employees and provides quality service to payroll customers.
In addition, performs annual payroll reporting, reconciles and deposits payroll data for quarterly taxes.
Job Functions
Issue paychecks for employees in multiple bargaining groups by calculating, withholding, and submitting necessary tax withholding, levies, garnishments, retirement and other deductions. Print checks and transfer direct deposit file to bank each payday. Process stop payments and reissues upon request. Handle due diligence on unclaimed properties per state regulations.
Maintain accurate up to date payroll spreadsheets, profile information, files and other information.
Review payroll timesheets for accuracy of hours and account code information as well as proper authorization.
Audit information to ensure that data is correct on payroll system and spreadsheets. Research and resolve differences.
Perform all duties and tasks in compliance with legal and regulatory requirements.
Process account code transfers.
Complete employment verifications and other requests for information.Process TRA/PERA payments.
Maintain and process files and payments for the 403b program and Flexible Benefits Plan.
Respond to all customer questions, problems and requests in a positive manner. Provide employees with requested information, adjustments and assistance with payroll-related issues. Proactively communicate with employees to inform them of pertinent information relative to their paycheck.
Correspond via letters or emails to customers as needed including collection responsibilities for overpayments to employees.
Resolve complex client inquiries, problems, or issues relating to payroll. Identify if corrections are needed and initiate correction process if necessary. Explain outcome clearly to customer and confirm that employee understands the information.
Maintain sensitive records to protect information from unauthorized access.
Report all required state and federal information within designated timeframes.
Reconcile payment, deduction and benefit amounts each payday prior to distribution of funds. Monitor payroll using spreadsheets and reports.
Complete annual payroll reporting (W2, 941, wages for unemployment tax) to governmental agencies and maintains audit-proof payroll.
Transfer direct deposit information to bank and submit payroll totals to Finance for further processing.
Manage employee time off usage and ensure submitted requests are within the employee’s available time allowable per the employment contract/agreement. Audit time off requests to ensure requests are reflected in the employees’ time off.
Design and provide materials or summaries of information to employees as needed.
Create and maintain detailed procedures on tasks and processes.
Provide back up to HR Generalist or Benefits Specialists as needed
Other duties as assigned.