Metro

LEAD ADMINISTRATIVE ASSISTANT
Special Education- Finance

CENTENNIAL SCHOOL DISTRICT is the connecting hub for the communities of Blaine, Centerville, Circle Pines, Lexington and Lino Lakes, located 20 minutes north of Minneapolis and St. Paul. With 9 exceptional schools serving 6,400 students, Centennial offers a track record of academic success combined with a consistent district-wide drive for improvement. Annually, district’s high school graduation rate of 94.7% is at the top of Minnesota’s rankings.

Centennial’s schools are safe and filled with respectful students who are a wonderful reflection of and contributors to the community. The district’s vibrant learning environments and personalized, team approach supports the strengths and addresses the challenges of each individual student. The curriculum throughout K-12 is focused on the knowledge and skills necessary for success in the 21st century. Importantly, Centennial is distinguished by its use of data to drive achievement, its innovative use of technology, and its exceptional faculty, with 78% of them holding a master’s degree.

A transparent and good steward of public resources, Centennial is guided by a strategic plan developed in collaboration with staff, parents and community members. As a district that encourages, listens and responds, Centennial is the pride of our five communities with 86% of resident students choosing Centennial, nearly 90% of parents rating teachers as “excellent”, and 91% saying students are well prepared for college.

Lead Administrative Assistant- Special Education Finance
12-month position 251 work days with 10 holidays
8:00 AM – 4:00 PM Start Date: June, 2022 or earlier

Job Responsibilities:
• SEDRA- enter, maintain and update federal and state special ed expenditures and ADSIS
• SERVS- apply for grants, manage applications and budgets, manage allocations
• Tuition Billing- manage, maintain and update tuition billing database for all open enrolled special ed students for district, as well as for all general ed and special ed enrollments for Pines School
• Pines- tuition billing, investigate and determine resident districts of Pines students, determine annual per diem rates, invoice resident school districts for general ed, calculate and submit Pines tuition billing appeal form to MDE, update and manage Pines student enrollments in Campus
• Respond to requests and inquiries on tuition billing from other districts
• MARSS- work with coordinator on correct reporting of special education enrollments Early Childhood to Age 21, Pines enrollments, special ed services hours and third party billing
• Assist with annual department special education staffing study for determining
budget recommendations and staffing changes
• ADSIS/CERF- work with Teaching and Learning Director to ensure grant application and budget are submitted and that staff are coded correctly and entered into SEDRA for reimbursement
• Special Education Staff Coding- work with finance department and Human Resources to ensure correct coding of special education staff
• PARS/Time and Effort- maintain, update and prepare PARS for correct coding and reporting for all special education staff for MDE fiscal audit
• Complete and submit MDE special education applications for reimbursement on special pupils, court placements for both MN and Non-MN residents and Wards of the State
• Manage One to One Paraprofessional Services for in district and open enrolled students
• Maintain Transition Disabled Programs through MDE for Career and Tech Students at 916
• Special Pupils with and without IEP’s
• Monitor our Maintenance of Effort
• Monitor MDE for updates on fiscal updates, MARSS changes, MOE, tuition updates, care and treatment reporting, special education
• Assist the Director of Student Services with misc. tasks, projects, etc.

QUALIFICATIONS:
• Post high school training required with business and finance experience preferred.
• Successful experience in an office setting required.
• Demonstrated effective oral and written communications skills.
• Ability to maintain confidentiality in all school dealings.
• Proven success in keyboarding and computer software required.
• Demonstrated ability to effectively work as a positive contributing member of an office team.
• Proven, successful experience working with minimal supervision accompanied by successful problem-solving skills.

WAGES/BENEFITS:
As per the current Administrative Assistant/Clerical master agreement. Paid benefit package.

APPLICATION PROCEDURE:
Internal and external applicants should apply through our district website, www.isd12.org/employment. Applications must be received by Noon on Friday, May 13, 2022.

Lesa Genovese
HR Specialist
Centennial School District #12
4707 North Road
Circle Pines, MN 55014