General Purpose of Job:
To inspire and prepare each and every scholar with with the confidence, courage, and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning. Under the direction of the Payroll Supervisor, the Payroll Specialist II is responsible for processing, verifying and correcting employee records and codes to assure the proper payment of payrolls according to contracts, plan rules, and applicable legal requirements. Assists employees with questions, concerns or issues concerning their salary/checks/benefits and resolves any problems or issues; performs maintenance on employee payroll records and/or files to assure the accuracy and completeness of employee payroll records and files. Member of a confidential team that is responsible for maintaining the integrity of an accurate and timely payroll system.
Responsibilities:
1. Processes, reviews, verifies and corrects employee budget codes, pay rates or other information to ensure employee record accuracy and maintains payroll data of all employee records.
2. Proofs, audits and verifies data entry of all employee payroll transmittal data and information prior to checks being processed and issued. Reviews, follows up on and verifies all corrections are made and entered into the payroll system in conjunction with Human Resources Department to ensure employees are accurately compensated per the current terms and conditions of employment contracts.
3. Receives, sorts and stuffs all employee payroll checks, W2 and other payroll related items. Alphabetizes, sorts and files all employee time cards, payroll documents, or materials in payroll files.
4. Responds to questions, forms or calls from other organizations, parties, state agencies (PERA, TRA, etc.) requesting information on various issues such as employment/salary verifications, public assistance, social security, unemployment benefit, etc.
5. Researches, verifies, addresses, explains and/or assists employees with questions or concerns regarding payroll checks, benefits, or entitlements. Works through payroll issues, resolves problems or differences, requests stop payments or issues corrected payroll check.
6. Matches, reconciles and ensures benefits are correct in order to accurately distribute funds into the finance system.
7. Performs other comparable duties of a like or similar nature as assigned.