Description:
The Special Services Finance Specialist provides support to the Director of Special Education and the Director of Teaching, Equity and Learning in the areas of special education budgeting and accounting, purchasing and data reporting, and federal programs. This employee is expected to work collaboratively with both the Special Services and Finance department and should possess a good understanding of basic accounting principles and financial management practices.
Major Duties and Responsibilities:
Ensure compliance with federal and state reporting requirements and district policies and procedures as they relate to the financial management and reporting of special education costs and reimbursements.
- Ensure timely and accurate completion of all state and federal special education applications in accordance with timelines established by the Minnesota Department of Education (MDE).
- Monitor state and federal revenues and expenditures to ensure compliance with state and federal special education reporting requirements.
- Coordinate the Special Education Data Reporting (SEDRA) and State Educational Record View and Submission System (SERVS) for reimbursement of state and federal funds.
- Monitor and maintain records and reimbursements of all federal special education grants and share with appropriate staff as necessary.
- Ensure compliance with federal programs such as Personal Activity Reports (PARs) for all special education staff paid with state and federal funds and Third Party Billing.
- Ensure proper maintenance of the inventory system of qualified capital assets purchased to meet both MDE and federal guidelines.
- Coordinate with appropriate district administrators, in order to comply with federal, state and district policies for procurement, all district-wide special education facilities changes, improvements, and additions of special education classrooms and programs.
Provide leadership in special education financial management and reporting
- Coordinate the development of all special education department budgets.
- Maintain knowledge of MDE, State of Minnesota policies and statutes and federal regulations for special education.
- Coordinate with the Special Education Director in the development and maintenance of data for special education reporting, auditing and communication/information purposes.
Provide assistance to ensure compliance with district financial internal controls and audit requirements
- Communicate budget information and federal, state and district procurement and purchasing regulations, policies and procedures to all special education staff to ensure compliance with all applicable federal, state and district reporting requirements.
- Review new orders, receipts, and disbursement practices.
- Providing training and feedback when appropriate.
Other Special Education and Finance Departments Duties
- Coordinate with special education administrators to ensure accurate budgets, expenditures and revenues are reflected in SERVS.
- Coordinate timely reimbursement requests with program managers.
- Develop and maintain strong communication with special education administrators regarding changes and updates in SERVS and MDE/federal requirements.
- Ensure that all fiscal district and audit requirements have been meet and prepare year-end audit papers.
- Other duties as assigned.
Application Procedure:
You must be a permanent employee of the district to use the internal application. Substitutes are not considered internal applicants and must complete the external application.
Apply Online at http://www.applitrack.com/shakopee/onlineapp/ under posting 4628
Selection Procedure:
Applications will be reviewed until position is filled. Those selected for interview will be contacted.