Metro

INVER GROVE HEIGHTS COMMUNITY SCHOOLS
Independent School District 199

JOB DESCRIPTION

Position: Dispatcher                                                   Code: BG/C Tran 002
Date Adopted: 05/21/19
Employee Group: Transportation                                Date Revised: Committee:

REPORTS TO: Transportation Coordinator.

POSITION GOAL: To assist in the coordination of transportation for Inver Grove Heights School District and work as the substitute Transportation Coordinator as needed.

ESSENTIAL FUNCTIONS:
Assist the Transportation Coordinator with all aspects of the transportation department.
Monitoring of the transportation routes for special education programs, as well as the extended year, athletics, and other school-related programs.
Perform other duties as assigned by supervisory personnel.

JUDGMENT REQUIRED:
Ability to operate independently and effectively while following established procedures and protocols.
Ability to anticipate and/or recognize problems and/or complications and to determine and implement practical corrective solutions to problems and issues.
Ability to communicate appropriately with individuals regardless of socioeconomic status or intellectual capacity.
Ability to determine what is confidential and proprietary information and how to use that information in a proper manner.
Ability to communicate positively about the school district at all times.

WORKING CONDITIONS:
Perform under busy office conditions where there are moderate negative environmental factors.
Perform within moderate noise levels and frequent interruptions.
Perform at moderate to high pace for extended periods of time.
Perform in an office environment with professionalism and proficiency.

PERFORMANCE RESPONSIBILITIES:

DISPATCHER
Collaborates with school site personnel and special education administrators on concerns related to transporting special education students for the purpose of resolving transportation issues.
Informs school personnel, parents, etc. of practices and incidents (e.g. rules, regulations, laws, procedures, etc.) for the purpose of providing information for follow-up action and/or proper procedures.
Coordinates scheduling and use of transportation equipment (e.g. field trips, extracurricular activities, athletic trips, etc.) for the purpose of meeting the district’s emergency and routine transportation requirements.
Perform functions of a bus driver (if valid Class B license) and/or bus paraprofessional as needed for meeting student transportation needs.

Resolves schedule problems (e.g. verifies a.m. schedule, handles substitutions, etc.) for the purpose of ensuring all routes are covered.
Follows all current laws and procedures pertaining to student transportation.
Reports and tracks unauthorized absenteeism, accidents, incidents and coordinates missing student searches with appropriate district administrators.
Ensures compliance and administration of the transportation contracts and agreements.
Oversees drivers’ times, and assignments for the purpose of ensuring adequate coverage.
Provides routine information, upon request, to the Transportation Coordinator.

OTHER DUTIES
Perform all other duties as assigned by the Transportation Coordinator, Director of Business Services, Superintendent, or the Board of Education.

Duty Days: 229 work days
Start: ASAP
Hours: 8 hour/day; 5 days/week

Roles and Responsibilities:

Administers the district’s accounts payable functions including processing of purchase orders, invoices for payment, internal journal entries, and ensuring vendor records are up-to-date.
Researches discrepancies regarding accuracy of invoices and coding; recommending corrective measures where necessary.
Administers, reconciles, and records transactions related to district-issued credit cards.
Responsible for district-wide credit card use for larger purchases including preferred supplies vendors.
Trains staff on district accounts payable software (Skyward).
Prepares calendar year end tax documents (Form 1099).
Assists in preparation of year end fiscal audit.
Enters and tracks school calendars by site.
Works with various district staff to collect, input and verify student data.
Submits student data on enrollment and demographics to appropriate reporting entities.
Prepares reports on weekly, monthly and as needed basis for various district personnel.
Performs analytical review of all reporting to ensure accuracy and develop trend data.
Works closely with staff to ensure data input and reporting requirements for LEP, Title I, Special Education, and other programs is accurate.
Performs other comparable duties of a like or similar nature as assigned.
Participates in state and local student data training user groups.
Preferences: We strongly prefer candidates who have exhibited excellence in collaboration with colleagues and an enthusiasm to work across departments.  Preferred candidates will have a demonstrated commitment to maintaining accurate, detailed data as well as an ability to analyze that data from numerous angles and provide explanations for changes in data between reporting periods.