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Minnesota Association of School Administrators

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Finance and Medical Assistance Billing

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POSITION: Finance and Medical Assistance Billing
LOCATION: Business Department
FTE: 1.0
HOURS: 8 hours/day – 7:30 am to 3:30 pm
START DATE: ASAP

 

DESCRIPTION AND DETAILS:
The Finance and Medical Assistance Billing will perform financial functions within the organization, ensuring accuracy and compliance across processes. This includes handling billing, collections, data entry, account maintenance, payroll, and reconciliations. The Finance and Medical Assistance Billing will also provide essential guidance to stakeholders on financial protocols, assist in audit preparations, and support the maintenance of accurate and confidential financial records.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Financial Data & Revenue Collection:

Maintain, bill, collect, and enter financial data into SEDRA, MEGS, and G5.
Prepare data verification reports for federal expenditure and ensure accurate and timely reporting.
Monitor program expenditures for accuracy and compliance.

Grant & Accounting Support:

Assist departments with accounting questions related to grants, including Special Education and Title programs.
Prepare invoices, manage accounts receivable, and process payments for district programs.
Prepare monthly donation reports, reconcile food service deposits, and handle nonsufficient funds (NSF) checks.

Accounts Receivable:

Manage vendor relationships and update vendor records.
Maintain records, ensuring timely and accurate payments.
Prepare and send invoices for revenue collection, and manage uncollectible accounts.
Reconcile monthly deposits (e.g., food service, donations).
Assist with preparing and submitting monthly sales tax returns.
Assist with 1099 preparation.

Financial Reporting & Compliance:

Prepare and maintain various financial reports for internal and external stakeholders (e.g., UFARS, IRS).
Ensure compliance with applicable financial laws, policies, and procedures.
Support audit preparations and assist with financial statement preparation.

Third Party Billing:

Train departments on third-party billing procedures.
Perform monthly background checks on providers as required by DHS.
Report all hours and services provided to MN DHS annually.
Work with the Health Services Coordinator to ensure health plans meet third-party billing regulations.
Create time study documentation, train PCA’s for certification, and manage PCA care student lists.
Verify provider logs, ensuring accuracy and completeness of student information, documentation, and claims for DHS submission.
Assist with Local Collaborative Time Study (LCTS) reports and attend LCTS meetings.

Other Duties:

Assist with special projects as needed.
Attend training sessions and workshops to stay current on financial practices and regulations.
Perform additional office tasks as assigned.
Other duties as assigned by the Controller and/or Executive Director of Business Services.

 

TERMS OF EMPLOYMENT: All Year, Confidential Unit

REPORTS TO: Controller

WAGE/SALARY: $30.50 – $31.75 per hour

BENEFITS:

Health Insurance
Health Savings Account
Flexible Spending Account
Dependent Care
Dental Insurance
Vision Insurance
Long Term Disability Insurance
Life Insurance
Pension Plan (PERA)
403(b) Retirement Plan
403(b) Employer Match
Paid Time Off
Paid Sick Time
Employee Assistance Program

Community Education Program Manager

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Position Type:
Administration-Nonlicensed/Management I-M

Location:
Various Locations

Closing Date:
Until Filled

Job Summary:  To inspire and prepare all students with the confidence, courage and competence to achieve their dreams, contribute to community, and engage in a lifetime of learning.  Position will be part of the Community Education leadership team, and will be initially placed with our Enrollment Center team.  Other program areas in the future could be included in this work based on program and system needs.

Duties Include:

Assist with the overall leadership and development of multiple program areas- emphasis will be placed on Enrollment Center Management during the 1st year, with some opportunities to support other Community Education programs.
Assist with recruiting, training, and supervising non-licensed staff
Support the continued development and implementation of a enrollment center process and procedures
Assist with development, implementation, and reporting on various components of the overall enrollment process (magnet programs, lottery, etc.)
Manage data and communication with internal and external stakeholders.
Collaborate with Community Education leadership around budget
Willingness to learn and provide leadership in multiple program areas that may vary based on time of year or program needs.
Willingness to be flexible in supporting multiple program areas potentially at one time, and will need to have the ability to prioritize work needs.

Qualifications:

Bachelor’s Degree required, areas of study to include Education, Business Administration, Park and Recreation, and/or related fields
Must possess excellent written and verbal communication skills, computer skills, collaboration skills and the ability to work effectively with diverse groups of people.
3+ years of supervisory experience

Schedule: In order to best meet the needs of our customers and our staff team, core hours and working location will be developed upon hire and may flex based on program need or time of year.  Primary office location is the Northwest Family Service Center 7051 Brooklyn Blvd, Brooklyn Center MN.    This is a salaried position.  Occasional evening,  weekend, or extended hours will occur.

Contract:  The annual salary range for this Class L-2, 260/261 day position is $82,602 to $95,947 plus benefits.  Contract can be viewed at the following link:  https://resources.finalsite.net/images/v1732218177/district279org/yi7sybc2tx3zzxtjyl6m/2023-2025ManagementI-MFINAL.pdf
Osseo Area Schools offers:

Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Summer opportunities
and more

Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.
Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.

Follow these steps to apply and submit an application online by:

Go to www.district279.org/careers
Click “View all current career opportunities here in Applitrack:
Choose job category or lookup position on the search bar
Review job description
Click on red “Apply” button top right corner next to JobID
Follow application instructions
When prompted for Referral Source, please select where you first saw Osseo Area Schools career opportunities. (Example: Facebook, LinkedIn, MinnesotaJobs, Handshake, MNASA, etc.)

Accounting Administrative Support – AESP – V-B (Accounts Receivable)

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Position Type: Administrative Assistant/Clerical
Location: Educational Service Center, Maple Grove, MN 55369
Closing Date: Until Filled

Pay Range: $25.92/hr – $28.49/hr

Job summary:  To inspire and prepare each and every scholar with the confidence, courage, and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning. Under the direction of the District Controller, the Accounting Administrative Support (Accounts Receivable) position is responsible for auditing and processing cash receipts, student activity accounts, and accounts receivable invoicing.
Responsibilities and tasks include:The essential functions of this position include, but are not limited to, the following fundamental job duties:

Maintains district accounting systems and monitoring various revenues and receivables
Utilizes accounts receivable knowledge to support other departments
Verifies and processes the collections of money, insuring they are appropriately deposited and reported
Student fees/meals tracking and monitoring
Banking related transaction tracking and reconciliation
Manages student activity accounts to ensure compliance with MDE Manual for Activity Fund Accounting (MAFA)
Assists with annual audit entries
Performs cash audits at district sites
Prepares invoices for goods and services
Scanning and indexing using a document management system
Delivering customer service that embodies the district mission
Compiling statistical data
Performing other comparable duties of a like or similar nature as assigned
Minimum qualifications include:

High school graduate
Knowledge, skills, and abilities include:

Attention to detail and accuracy
Knowledge of accounting, accounts receivable concepts, processes, and terminology
Excellent computer skills in Microsoft products, specifically Excel and ability to learn new program applications quickly
Ability to analyze and create data reports
Ability to work independently with minimal supervision
eFinance Plus software experience preferred
Ability to manage multiple tasks
A general knowledge of school operations
Ability to exercise good judgement, initiative, and ingenuity
Experience working with diverse populations; and the ability to work effectively with people from various backgrounds and cultures
Ability to interact with people in a professional and effective manner
Ability to work successfully in a team setting
Preferred qualifications include:

Advanced business school classes in accounting preferred.
3-years of previous experience in the areas of accounts receivable and accounting preferred.
Salary:  View salary grid on Page 5, Section 1, and Classification, Pages 6 – 7, Section 3 of the Administrative Education Support Professionals (AESPs) contract; the contract may be found here: https://staff.district279.org/human-resources/contracts

Work schedule: 8:00am – 4:30pm M-F

Job type or FTE: Full-Time, 260/261 days/year, Class V-B,

Bargaining unit: Administrative Education Support Professionals (AESPs); you may find the contract here: https://staff.district279.org/human-resources/contracts

Application Notes: Insert any application notes if indicated such as “include two reference letters, current resume”

Osseo Area Schools offers:

Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Summer opportunities
and more
Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.

Follow these steps to apply and submit an application online by:

Go to www.district279.org/careers
Click “View all current career opportunities here in Applitrack:
Choose job category or lookup position on the search bar
Review job description
Click on red “Apply” button top right corner next to JobID
Follow application instructions
When prompted for Referral Source, please select where you first saw Osseo Area Schools career opportunities. (Example: Facebook, LinkedIn, MinnesotaJobs, Handshake, MNASA, etc.)

Health Teacher: Middle School 2024-25

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Position Title: Physical Education/Health Teacher: 2024-25
Department / Unit: Richfield Public Schools – Middle School
Accountable To: Site Principal

Job Description

The Richfield Public School District is now accepting applications for a full time Physical Education / Health Teacher at the Middle School working with students in grades 6-8 for the remainder of the 2024-2025 school year.

In Richfield Public Schools, we believe that all students are capable of achieving their dreams with the right educational foundation. Students in Richfield will receive a challenging, engaging and relevant academic experience which will prepare them for college, career and life. You can be part of helping students succeed by joining our district to take your educational career to the next level.

Principal – Sheridan Hills Elementary School

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Category: Administrative/Principal
Date Posted: 1/9/2025
Location: Sheridan Hills Elementary
Date of Availability: 07/01/2025
Sheridan Hills Principal Job Description
Richfield Public Schools is now accepting applications for an experienced and highly successful leader to serve as Principal at Sheridan Hills Elementary School beginning the 2025-2026 school year.
The ideal candidate is a strong collaborator with a passion for educational excellence and equity. This position will plan, administer and regularly evaluate the elementary school programs, services and related operations, including but not limited to: oversight accountability for the instructional program; supervision of all licensed, paraprofessional and support staff; student services, facilities management; extra-curricular programming; compliance with established policies and regulations; effective allocation of approved financial and personnel resources; and establishing cooperative and collaborative community relations.

Come join our progressive, student-centered district located in the heart of the Twin Cities serving a diverse student population. Richfield Public Schools inspires and empowers each individual to learn, grow and excel.

 

Lower School Admissions Counselor

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Minnehaha Academy is a Christian school and a mission of the Northwest Conference of the Evangelical Covenant Church of America.  

Our mission is to provide a high quality education integrating faith and learning. 

Minnehaha Academy’s Admission Office is seeking a dedicated and enthusiastic Lower School Admissions Counselor to join our team. This role will focus primarily on shepherding prospective students and their families through the admissions process while also engaging in any other duties as assigned to enhance our admissions efforts. This is a full-time exempt position and reports to the Director of Admission and Enrollment. The scheduled hours of this position are primarily during the business day with occasional evening and weekend commitments.

Admission Counselor Overview

Serves prospective guardians and students, offering exceptional and holistic guidance and customized support throughout the admission process. Coordinates tours and student visits and oversees testing. Attends some recruitment events. Performs all other duties as assigned.

Key Responsibilities

Admissions Counseling

  • To shepherd a family through the admissions process in a highly detailed and personalized manner, leading to enrollment
  • Lead engaging and informative tours with prompt, personalized follow-up.
  • Serve as the primary point of contact for prospective lower school students and their families.
  • Provide information about the school’s programs, and assist families in navigating the admissions process.
  • Administer assessments to prospective students, ensuring a smooth and supportive testing environment.

Communications and Event Coordination

  • Work with the DOA to develop and implement communications campaigns to promote awareness in the community that leads to inquiries converting to enrollment and retention.
  • Track and report ROI of communication strategies.
  • Initiate and/or support strategies to increase enrollment through new and pre-existing on-campus experiences.
  • Work alongside the DOA to plan, coordinate and execute most admissions events, such as open houses, and information sessions.
  • Collaborate with faculty and staff to ensure events are well-organized and impactful.

Data Analytics and Reporting

  • Conduct research and build networks to gain insights of industry trends and best practices. Use this information to inform and make implementation recommendations to the DOA.

About Minnehaha Academy

Minnehaha Academy is a top-tier private, Christian Pre-K to 12 school in Minnesota, celebrated for offering students a rich and diverse educational experience rooted in Christian values. As a ministry the Evangelical Covenant Church, we draw on a strong tradition of academic excellence, and we are committed to nurturing each student’s unique strengths and abilities in a caring, supportive environment. Our mission is to provide a high-quality education integrating Christian faith and learning so students grow in wisdom, stature, and favor with God and others.

Why Join Us?

At Minnehaha Academy, you will be part of a vibrant community dedicated to fostering academic excellence and nurturing the spiritual and personal growth of our students. If you are passionate about education and helping families find the right fit for their children, we encourage you to apply. Our comprehensive benefits package include:

  • Health, Dental, Vision, and Life Insurance
  • Professional development opportunities
  • Paid time off
  • Paid sick time and holidays
  • 403(b) retirement match after first year of employment
  • Graduate education reimbursement
  • Increasing tuition discount for children prorated on years of service

Salary Range: $50,000-$60,000 Annually

Work Environment

  • Prolonged periods sitting at a desk and work using standard office equipment.
  • Ability to lift up to 20 pounds.
  • The noise level in the work environment is usually low to moderate but may become loud on occasion.
  • Required to interact with the public and other staff.
  • Required to move throughout a school environment and travel between campuses.