Purpose Statement
The job of the Director of Administrative and Business Services is done for the purpose/s of providing support to SEE (Schools for Equity in Education) with specific responsibility for the processing, recording, updating, and reconciling of fiscal information with a focus on payroll, accounts receivable; and generating periodic reports in accordance with established financial practices.
Essential Functions
● Perform a full range of accounts payable record keeping and processing such as consultant fees, mileage and conference payments and reimbursements and payment of purchase order acquisitions of supplies, equipment or bills for services using Quickbooks or other adopted and updated accounting software.
● Upon approval of employee contracts, coordinates and processes payroll including setting up direct deposit; develops individual employee contracts; collects, calculates and enters employee information into system; prepares and issues direct deposit notifications; prepares reports and required forms for FICA, state and federal taxes and annual reports for payroll; produces W-2 forms.
● Prepares, posts, verifies, records and deposits and transactions from a variety of sources (e.g. membership dues and other sources of revenue) for ensuring prompt and accurate processing of payments using appropriate budget codes.
● Complete and file timely payroll returns and monthly, quarterly and annual reports as required by the IRS and state and make the necessary deposits for state and federal withholding, and state and federal unemployment tax.
● Arrange for, and secure all appropriate insurance coverage.
● Reconcile financial data such as monthly bank statements for maintaining accurate account balances and ensuring compliance with established accounting practices and prepare monthly financial reports.
● Prepare reports for Campaign Finance & Public Disclosure Board, Office of the Legislative Auditor and other state agencies, and file required reports.
● Prepare financial budget reports for consideration by SEE board based on membership goals and expenses; predict budget needs for the future.
● Prepare financial and other required information for the auditor to complete annual audit and file required federal and state tax forms.
● Attend and participate in various SEE general membership, regional, committee and Executive Board meetings as required by the Executive Director.
● Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit.
Requirements knowledge, skills and abilities
1. Experience with various accounting software; Quickbooks experience preferred.
2. Business manager or comparable management experience.
3. Knowledgeable and skilled in using technology, e.g., email, social media, video conferencing, etc.
4. Ability to work and familiarity with public sector agencies, e.g., legislative bodies, school districts.
Work Environment
The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and
significant fine finger dexterity. Generally, the job requires 98% sitting, 1% walking, and 1% standing. The job is performed in a generally hazard free environment and in a clean atmosphere. The selected candidate will work remotely with the exception of formal meetings and as determined by the Executive Director.
Compensation & Benefits
The position is a 0.25 FTE. Salary compliments skills, compensation and qualifications and will be competitive.
Application Process
Send application letter, resume and letters of reference to SEE at [email protected]