Minnesota Valley Education District (MVED) is hiring a full-time Payroll Specialist position. The Payroll Specialist will provide payroll and benefit related services to all employees in two school districts: Minnesota Valley Education District in St. Peter, MN and Le Sueur-Henderson Public Schools in Le Sueur, MN.
Job Title: Payroll Specialist
Reports to: MVED Director
Location: St. Peter, MN (50%)
Le Sueur, MN (50%)
General Summary:
The goal of the Payroll Specialist position is to perform District payroll responsibilities promptly, accurately, and efficiently in accordance with District policies, procedures, and schedules with minimal supervision.
The Payroll Specialist is responsible for providing payroll and benefit related services to all employees of the Minnesota Valley Education District (50%) and Le Sueur-Henderson Public Schools (50%) with excellent customer service. The position involves managing confidential employee records to ensure that they receive accurate compensation and benefits due to them.
The position requires considerable judgment and discretion while performing payroll calculations and changes for processing while efficiently managing daily work pressures. The position requires concentration on a volume of work which must be completed within a limited period of time and specific deadlines.
Major Duties & Responsibilities:
Inputs, calculates, and creates payroll into SmartHR system using payroll claims, Frontline system reports, etc. for information
Codes, prepares, and enters payroll timesheets
Make changes in employee payroll records as requested by employees, e.g., address changes, exemptions, etc.
Sets up new employees as they are hired and during onboarding
Maintains up-to-date employee payroll deduction files and payroll correspondence files
Processes deductions from payroll and prepares checks for liabilities
Prepares checks for health, life, dental, and disability insurance and insurance bills for up-to-date membership information
Prepares quarterly tax returns and other reports as necessary
Tracks sick leave, vacations, emergency leaves, personal leaves, and leaves without pay
Sorts and arranges for distribution of annual W-2’s and 1095 forms to employees
Responds to questions and inquiries concerning paychecks, benefits, deductions, or other payroll-related questions
Reconcile benefit deductions to monthly statements
Perform required Affordable Care Act (ACA) reporting
Education and Experience:
High school diploma or equivalent
Associate degree in accounting or business with coursework in human resources, payroll, or accounting preferred
Previous payroll or accounting experience
Knowledge, Skills and Abilities:
Knowledge of bookkeeping and payroll related procedures and systems
Knowledge of payroll and benefit laws and regulations
Knowledge and experience with automated accounting and payroll systems, preferably in a school setting
Knowledge of office administration procedures with an ability to be detail-oriented and highly organized
Strong interpersonal skills with ability to work with people at all levels of an organization
Excellent oral and written communication skills
Ability to plan, prioritize, and organize complex functions
Excellent time management skills
Strong customer service focus and great team player
Advanced spreadsheet skills
Ability to plan, prioritize, and organize complex functions
Ability to work independently with minimal supervision
Ability to complete work accurately and reliably
Job Type: Full-time
Duty Days: 240 Days
Apply Online at www.mnved.org/employment