Southeast

·  Position Type:
Secretarial/Clerical/Program Assistant

 

·  Date Posted:
10/10/2022

 

·  Location:
SPECTRUM Program – Hokah, MN

 

·  Date Available:
Immediate

 

·  Closing Date:
until filled

Hiawatha Valley Education District provides special education services to 13 School Districts and 3 Charter Schools within five counties of southeast Minnesota: Fillmore, Houston, Olmsted, Wabasha, and Winona. Hiawatha Valley Education District also has two (2) Setting IV Behavior Programs that provide programming for students in grades K-12 with challenging behaviors currently receiving special education services.  Along with two behavior programs, Hiawatha Valley Education District provides programming for students with Autism Spectrum Disorder. The Setting IV behavior programs and Autism Spectrum Disorder program are located in Kellogg and Caledonia. Hiawatha Valley Education District is committed to providing the best services to staff, students, and member districts in southeast Minnesota. Come join our team to be a part of a great organization!

POSITION:
This position is full-time with a full benefit package that provides data entry support to the School Psychologists, clerical support to the SPECTRUM Program and other data entry and clerical support needed for other HVED programs or Cabinet needs.

EMPLOYMENT DATE:  Immediate – open until filled..

QUALIFICATIONS:

This position requires an individual who has above-average abilities in the following areas:

·       Multi-tasking and proven organizational skills

·       Problem solving

·       Attention to detail and data entry accuracy

·       Excellent interpersonal skills with a demonstrated ability working with a variety of individuals

·       Good judgment and discretion

·       Must be able to maintain a high degree of confidentiality

·       Knowledge of and experience with Microsoft Office Suite Programs and ability to adapt to new technologies/software

·       Strong verbal/written communication skills

·       Ability to take direction and work successfully independently or as a team member

·       Ability to make decisions when necessary and knowledge of when to refer decisions that need administrative approval

·       Prior office experience preferred

 

 

 

RESPONSIBILITIES INCLUDE (but not limited to):

Provide administrative support to the School Psychologist, to include, but not limited to the following:

Provide administrative support to the School Psychologist, to include, but not limited to the following:
Data entry for School Psychologist student evaluations.
Managing the school psychologist online platform accounts
Provide data entry and clerical support to school psychologists as needed.
Provide support to Data Management/School Improvement Coordinator, to include, but not limited to the following:
Management of district and school accounts
Updates to student and school accounts
Communication with district personnel
Assist with data entry
Provide administrative support to the SPECTRUM Program to include, but not limited to the following:
Provide clerical support to the SPECTRUM Program as needed.
Act as a backup paraprofessional for breaks and lunches (when trained) during the student day when needed
Onsite at the SPECTRUM program – average three days per week, or as needed.
in CPI for use as needed.
Provide administrative support to other HVED programs to include, but not limited to the following:
Scan paper documents for electronic documents storage.
Approve paraprofessionals timesheets in TimeClock+
Assists staff with HelloSign electronic signature system
Assist with approving Company Mileage for staff that travel.
Secondary responsibilities may include substitute transportation driver as needed within the programs.
Other duties as assigned.
The Program Assistant position description is not designed to cover or contain a comprehensive listing of all duties or responsibilities that are required for this position.  Duties and responsibilities may change or new ones may be assigned at any time with or without notice.

WORKING CONDITIONS:

Office, lifting, sitting, standing, pushing, pulling, keyboarding, etc.
Ability to lift 50 pounds.
FLSA:

Non-Exempt