Southeast

Hiawatha Valley Education District provides special education services to 13 School Districts and 2 Charter Schools within five counties of southeast Minnesota: Fillmore, Houston, Olmsted, Wabasha, and Winona. Hiawatha Valley Education District also has two (2) Setting IV Behavior Programs that provide programming for students in grades K-12 with challenging behaviors currently receiving special education services.  Along with two behavior programs, Hiawatha Valley Education District provides programming for students with Autism Spectrum Disorder. The Setting IV behavior programs and Autism Spectrum Disorder program are located in Kellogg and Caledonia. Hiawatha Valley Education District is committed to providing the best services to staff, students, and member districts in southeast Minnesota. Come join our team to be a part of a great organization!

POSITION:
The Administrative Assistant supports the Directors of Special Education and the Special Education student data.  This position works with Region V, Department of Education, Department of Human Services, and the Education District to maintain, update, and capture special education student data.  This will be a year round position located at the district office in Winona, MN.

EMPLOYMENT DATE:

Immediate

QUALIFICATIONS:

Prior administrative assistant experience strongly preferred.
Prior experience working in education strongly preferred.
Ability to work with a variety of individuals (administrators, teachers, staff, board members, and the public).
Must be able to maintain a high degree of confidentiality.
Proficient with Microsoft Office Suite Programs and ability to adapt to new technologies/software.
Proficient in learning student data software’s and platforms (such as JMC, SPED Forms, EduClimber, etc.)
Ability to take direction and work successfully independently and as a team member.

COMPETENCIES:

Multi-tasking, problem solving and proven organizational skills
Good judgment and discretion
Must maintain strong skills in attention to detail and accuracy when working with student data
Strong verbal/written communication skills

RESPONSIBILITIES INCLUDE (but not limited to):

Serve as the HVED MARSS and Targeted Services Coordinator. Work with MN Department of Education (MDE), Region V and HVED employees and member district employees assigned to enter MARSS data to resolve MARSS issues and ensure HVED captures all available funds. This includes training HVED and member district employees on entering and reporting ALC Satellite and Targeted Services MARSS features.
Serve as the ALC Satellite and Targeted Services Program Coordinator to help ensure programs are functioning at the required staffing and budget restrictions.  The known duties are to compile program reports comparing budget expenditures versus revenue generated and upload all required ALC Satellite and Targeted Services program spreadsheets to JMC, while overseeing the JMC and MARSS portions of all ALC Satellite and Targeted Service programs to maintain accurate records.
Collaborate with others to accomplish workload analysis, disability disbursement, and child count reports directed by Directors of Special Education and Executive Director.
Provide administrative support to the Directors of Special Education, which includes scheduling and coordinating meetings, and assisting Director’s assigned district in creating and running various reports.
Collect, maintain, and enter all district SPED Calendars in SPED Forms prior to each new school year.
Support the Birth-to-Three program with the following:Work with Region V and HVED employees to complete MARSS data entries, resolve MARSS data issues, and ensure HVED captures all available funding.
Assist the Director of Special Education by tracking referrals
Complete quarterly Region 10 Reports (based on referrals)
Work with HVED employees and Director of SPED to track and capture monthly Birth-to-Three caseloads, spreadsheets, and reports
Coordinate and complete Tuition Acknowledgement Agreements for Birth-to-Three program
Work with School Project, Third Party Billing vendor, and HVED Special Education leadership team to support the Third Party Billing program within HVED and member districts. This includes:Working as a liaison between HVED and School Project
Coordinating training between School Project and HVED and member district employees
Help track and communicate student changes and updates within the School Project app
Updating the third party billing HVED website page
Assisting and supporting with any other third party billing needs to help capture funding
Serve as a backup to the Teacher and Paraprofessional substitute management system
Reports to the Human Resources Manager
Perform any and all tasks assigned by the Executive Director, Directors of Special Education, and HVED Cabinet members.

TRAVEL REQUIREMENTS:

Minimal travel requirements between HVED 13-member district boundaries.

WORKING CONDITIONS:

Office, lifting, sitting, standing, pushing, pulling, keyboarding, etc.
Ability to lift 50 pounds.

FLSA:

Non-Exempt

Hiawatha Valley Education District provides special education services to 13 School Districts and 2 Charter Schools within five counties of southeast Minnesota: Fillmore, Houston, Olmsted, Wabasha, and Winona. Hiawatha Valley Education District also has two (2) Setting IV Behavior Programs that provide programming for students in grades K-12 with challenging behaviors currently receiving special education services.  Along with two behavior programs, Hiawatha Valley Education District provides programming for students with Autism Spectrum Disorder. The Setting IV behavior programs and Autism Spectrum Disorder program are located in Kellogg and Caledonia. Hiawatha Valley Education District is committed to providing the best services to staff, students, and member districts in southeast Minnesota. Come join our team to be a part of a great organization!

Administrative Assistant
Location: SAIL Program: Setting IV Behavior Program in Kellogg, MN

POSITION:
Hiawatha Valley Education District is seeking a full-time talented and self-motivated Administrative Assistant. The Administrative Assistant supports the Directors of Special Education and the setting IV Emotional Behavior Disorders (EBD) SAIL Program, which is located in Kellogg, MN.  This position is 8-hours per day, 5-days per week at 230 days per year.

EMPLOYMENT DATE:  Immediate

QUALIFICATIONS:Prior administrative assistant experience strongly preferred.
Prior experience working in education strongly preferred.
Ability to work with a variety of individuals (administrators, teachers, staff, board members, and the public).
Must be able to maintain a high degree of confidentiality.
Knowledge of and experience with Microsoft Office Suite Programs and ability to adapt to new technologies/software.
Ability to take direction and work successfully independently and as a team member.
Ability to make decisions when necessary and when to refer decisions to administration for approval.

COMPETENCIES: Multi-tasking, problem solving and proven organizational skills
Good judgment and discretion
Strong verbal/written communication skills

RESPONSIBILITIES INCLUDE (but not limited to):    Provide administrative support to the Directors of Special Education, which includes scheduling and coordinating meetings, and assisting Director’s assigned district in creating and running various reports.
Provide support to the SAIL program and PAES Lab in Kellogg.  Act as a receptionist for the building by greeting, assisting, and communicating with visitors, itinerant staff, and vendors. Answer phone calls and emails and communicate messages verbally, in writing, and electronically. Coordinate and distribute mail. Coordinate and manage check-in/out of HVED vehicle at SAIL. Order and maintain supplies for program and building.
Coordinate SAIL Building Safety Procedures. This includes monitoring the cameras and camera records, as well as coordinating drills, such as fire and intruder. Work with Maintenance to schedule, fix, communicate building maintenance needs.
Act as a resource to workload analysis, disability disbursement, and child count.
Collect, file and distribute non-public service documentation for all HVED non-public districts.
Coordinate and complete Tuition Acknowledgement Agreements, absence reporting, track and report transition hours students, facilitate transfer of permanent student record from program to resident district. This includes HVED ALC, Behavior and ASD programs: SAIL, SPECTRUM,  PAES Labs.
Manage records for food service accounts, free and reduced lunches, lunch counts, billing, etc. Assists with tracking Wabasha-Kellogg’s nurse student service hours.
Works with SAIL and ALC Assistant Director and Teachers to schedule program events and activities with outside vendors, such as school photos, fire department, etc.
Compose and distribute program correspondence, such as letters to parents, etc. as requested by the Assistant Director. Programs include SAIL, ALC, PAES Lab Kellogg, WIN, and SPECTRUM.
Perform any and all tasks assigned by the SAIL Director of Special Education.

TRAVEL REQUIREMENTS: Minimal travel requirements between HVED 13-member district boundaries.

WORKING CONDITIONS: Office, lifting, sitting, standing, pushing, pulling, keyboarding, etc.
Ability to lift 50 pounds.

FLSA: non-exempt