Southeast

Hours

Monday-Friday, year-round

Location

District Office

Position Summary

The Student Services and Ed-Fi Coordinator is responsible for overseeing and implementing the State’s student reporting system, school district’s student management system, student enrollment processes, and other data management processes.

Required Education, Training, and Work Experience

Required Education / Training:High school diploma or GED

Major Field of Study or Degree Emphasis:

Required Work Experience:
Minimum of 3 years of administrative support experience

Essential Duties and Responsibilities

1.
Oversees and coordinates the state reporting system for students:

a)  Coordinates with the MDE and vendors;

b)  Represents the school district at MDE and user meetings;

c)  Develops and implements procedures;

d)  Trains and supports administrative support staff and other employees on the system;

e)  Issues state identification numbers;

f) Monitors, reviews and audits data entry across the district to assure accuracy and data integrity;

g)  Identifies and fixes data problems to assure the school district receives maximum funding;

h)  Explains reporting requirements, mandates, and rules pertaining to data reporting;

i)  Submits reports to the MDE, Office of Civil Rights, and other entities regarding student data;

2.
Oversees and coordinates the student management system:

a)  Coordinates with vendors.

b)  Represents the school district at user meetings;

c)  Develops and implements procedures;

d)  Trains and supports administrative support staff and other employees on the system;

e)  Sets up security for staff;

f)  Creates report cards;

g)  Troubleshoots issues.

3.
Develops and implements procedures for data management throughout the school, including attendance and discipline reporting.
4.
Processes year-end school closing and the set-up for the upcoming school year.
5.
Compiles, maintains, and reports course catalog data.

6.
Oversees student enrollment processes:

 

a)  Develops and implements procedures;

b)  Greets parents and answers parent questions;

c)  Coordinate related activities such as placement testing and special services;

d)  Enters data;

e)  Determines enrollment eligibility for non-resident students.

7.
Assists Special Education Department in compiling child count data and reporting data to receive proper funding.  Assists the Business Manager in preparing future enrollment estimates as required for aid calculations.  Applies several statistical tools to assure accuracy.
8.
Prepares and sends out tuition agreements to other districts.  Maintains a database and monitors tuition information from other districts.  Contacts other district to verify and/or correct inaccurate data.  Calculates service hours for determining service rates for tuition agreements for students receiving services.
9.
Coordinates home school applications and reporting.  Receives paperwork, communicates with parents, processes expense vouchers, and compiles related data for the MDE.
10.
Processes free and reduced lunch applications.  Determines eligibility, enters data, informs parents of decisions regarding eligibility, and reports data.
11.
Performs other duties of a comparable level or type as apparent or assigned by his or her supervisor(s).