Summary/Objective
To perform and maintain financial duties such as payroll, PTO, accounts payable, accounts receivable, bank reconciliations, chart of accounts and codes, assist in end of year audit and 1099 reporting. Provide training and guidance to coworkers on finance program. Provide monthly statements and handle customer questions about accounts and collections.
Essential Functions
- Payroll – make updates to payroll such as insurance, compensation, new or terminating employees, retirement plans changes. Review 3rd party payroll processing for accuracy and give ok to process payments.
- PTO tracking – Manage and maintain the PTO tracking process, communicate PTO information to Employees in a timely and accurate manner
- Accounts receivable – Determine and apply codes to each receivable, send out statements, process refunds, contact customers, and research and resolve payment discrepancies
- Accounts payable – Process and code invoices, enforce signature rules and approvals, void and reissue checks, post accounts payable.
- Bank and Investment Accounts Reconciliation – Determine when to begin the reconciliation process, complete deposits, reconcile credit card bill.
- Chart of Accounts – open new calendar, create chart of accounts, enter workshop codes and close out old codes.
- Workshop Codes Tracking and Monitoring – When to recycle workshop codes, enter and monitor workshop codes for accuracy
- W-9, 1099 tracking and end of year processing – Send W-9 to customers and track, send 1099’s at the end of the year and deliver the information to the IRS
- Other duties as assigned
Knowledge and Skills
- Knowledge of electronic finance systems – Manage, maintain and train staff. (SMARTFinance experience preferred)
- Knowledge of payroll procedures, withholdings, taxes and pensions. Knowledge of procedures for new and terminated employees. (SmartHR experience preferred)
- Excel and Word software knowledge – spreadsheets for tracking and verification of accuracy for insurance, PTO, code tracking and bank reconciliation
- Accounts Receivable-knowledge of deposit procedures, entering and organizing customer accounts and questions
Accounts Payable-knowledge of expense procedures, entering and organizing vendors accounts and questions - General office equipment, organizing and maintaining financial information.
- Administrative duties-knowledge of all programs to help administrative staff with events and any financial needs they may have
- Customer service skills including receivable collections and vendor discrepancies
Competencies
- Ethical Conduct
- Thoroughness
- Financial Management
- Time Management
- Organization Skills