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Minnesota Association of School Administrators

Metro

Accounts Payable Administrative Support

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Summary of Scope of Classification
This class is accountable for independently performing a full range of administrative support functions requiring an understanding of organizational policies and procedures.  Some positions have unique requirements specific to a division or site and will be identified in each position posting via the Administrative Support Summary Sheet.

 

Knowledge, Skills, and Abilities

  • Comprehensive knowledge of desktop computer hardware and software systems, including software products such as Microsoft Office or Google Apps and multi-faceted data or database management systems;
  • Working knowledge of the processes and procedures used within the department and districtwide;
  • Knowledge of:
    • fund accounting, expenditure tracking, and general business practices to effectively monitor budgets;
      mathematical processes and number concepts and perform simple calculations;
  • Ability to:
    • write grammatically correct routine business correspondence;
    • interact with individuals from diverse backgrounds for different purposes in different contexts;
    • establish and maintain cooperative working relationships;
    • work independently and follow through on assignments with minimal direction;
    • prioritize assignments to complete work in a timely manner;
    • perform effectively in environments with workload changes and competing demands with supervisor direction;
    • enter accurate data, review for accuracy, and perform functions to pull data reports;
    • maintain confidentiality when handling sensitive and personal information;
    • recognize, recommend and be an provide input of the implementation process of a more effective method for work operations;

Essential Functions
The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties. Some functions listed may be more prominent than others based on the specific clerical function for a division/site.

  • CORRESPONDENCE: Formats and types a full range of correspondence such as memos, form letters, reports, agenda notes etc. from rough draft, transcription, department templates and/or develops own communication documents to disseminate pertinent information to customers or internal staff. Proofreads for content. Edits using knowledge of grammar, punctuation and spelling;
  • FILING: Designs filing systems. Organizes and maintains individual and department files (including confidential files);
  • REPORT GENERATION/WRITING: Compiles and generates reports from a variety of sources. Prepares narrative or statistical reports, exercising judgment in the selection of items to be included;
  • INTERPERSONAL: Provides excellent customer service while adhering to departments customer service guidelines. Answers routing phone calls, e-mails, and other correspondence details in a timely and consistent manner. Provides advice to callers regarding district policy and procedures (e.g. citing a regulation to solve a specific problem). Coordinates with others both within and outside of the organization on a variety of non-routine matters;
  • SUPPORTING ROLE: Arranges and coordinates meetings (including space, equipment, and any food arrangements). Researches, assembles and coordinates meeting materials (e.g. charts, graphs, reports). Makes travel arrangements;
  • OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment. Orders supplies when necessary. Completes processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.). Maintains employee time and attendance records. Assists in preparing and monitoring the office budget (e.g. compiles figures, reviews statistical reports, verifies expense items). Designs and initiates new forms and procedures to facilitate workflow. Performs related duties as required;
  • DATA MANAGEMENT/PROOFING: Manages and enters detailed entry of specific data elements. Types with a high degree of accuracy and speed. Verifies data entered by incumbent or someone else and makes corrections as necessary;
  • PROCESSING: Handling (paper, records, etc.) by systematically organizing them, recording or making notations on them, following up with appropriate action;
  • RECORDS MANAGEMENT: Maintains and updates Document Management System software as well as computer network file environment. Understands and follows District Records Retention Schedule, record destruction policy and department procedures related to records;
  • SUPPORT/TRAIN/COACH: Provide support, training and coaching to staff members and other relevant customers on system related tools and processes as needed.
  • INDEPENDENT PROBLEM SOLVER/CRITICAL THINKER: Uses independent judgment when communicating with internal and external customers. Requires minimum supervision and direction on day to day tasks. Regularly recognizes, recommends and provides input into the implementation process of a more effective method to work operations.
  • TECHNOLOGY: Works with district provided hardware technology and systems using these tools to perform functions of the job. Shows an aptitude for and an interest in applying technological innovation to their work. Comfortable with using and learning new skills in areas of technology with support and training.

Chemical Health Coordinator

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Essential functions of the job include but are not limited to the following:
● Foster programs and environments that ensure the educational and personal growth and
development of each learner.
● Work with administration to coordinate chemical
awareness/prevention/intervention/recovery, risk assessments and curriculum services.
● Develop, coordinate, and implement alcohol and drug prevention/education programs and
activities that complement the curriculum district wide.
● Develop and implement a Parent Education series component to aid in the ongoing
knowledge base of our community..
● Develop and utilize practices along with building administration procedures to provide for
individual, and/or group intervention.
● Coordinate home, school, and community resources in addressing a crisis situation.
● Coordinate follow-up rehabilitation services referral as needed.
● Be available as a resource to staff members.
● Serve as an active member of our Student Intervention Team
● Coordinate and make available materials and resources for students, staff, and
parents/community related to chemical prevention, use, abuse, or dependency.
● Facilitate groups of students
● Assist with the coordination of efforts among staff in the development of comprehensive
district-wide chemical education programs.
● Maintain appropriate records and files related to counseling services rendered to students.
● Collaborate with related community agencies and resources.

Special Education – Independent Living Instructor

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Summary of Scope of Classification
This class is accountable for instruction and supervision to a group of students in areas of Independent Living and skill development.

Instructional Content

  • Cooking for Independent Living: This course introduces students to planning, organizing and cooking meals for themselves using ingredients at home. Additional students explore food safety, following recipes, kitchen safety rules, and cooking methods through practical sessions. Students learn various cooking methods such as how to chop, sauté, bake, and more. Additional topics include Kitchen Math, working with different food groups, working in a restaurant, and the art of handling knives and smallware in this hands-on course.

Knowledge, Skills, and Abilities

  • Considerable knowledge of planning, developing, and implementing curriculum and lesson plans;
  • Knowledge of educational principles, methods, and techniques;
  • Skill in a particular trade or occupation;
  • Skill in using instructional technology;
  • Skill in general management and organization;
  • Skill in identifying and adapting to individual student needs;
  • Skill in developing and implementing evaluation criteria and tools for students;
  • Ability to express ideas simply and clearly, orally and in writing; teaching ability;
  • Ability to work with students with various disabilities;
  • Ability to work with individuals from diverse backgrounds.

Essential Functions

  • Develops curriculum in a specific CTE area, meets industry standards, meets state and national academic and skills standards, and integrates students’ prior knowledge; updates curriculum as needed in order to maintain these standards;
  • Creates syllabi that articulate course objectives and classroom expectations;
  • Prepares lesson plans and student assignments or activities in order to meet course objectives;
  • Provides instruction in a specific CTE area based upon the curriculum.  Develops and implements instructional activities for students.  Develops and copies instructional materials, orders instructional materials, supplies, and products for the classroom and lab.  Makes appropriate use of instructional resources and technologies, including computer technology.  Provides for remediation when necessary.  Revises teaching methodology to accommodate students.  Maintains instructional equipment as appropriate;
  • Provides students with co-curricular experiences that support or enhance the curriculum;
  • Communicates clear expectations to students.  Evaluates student performance; communicates student progress, or lack of student progress, to each student, the administration, and to the appropriate home school;
  • Provides for a safe learning environment, free from violence, harassment or intimidation.  Performs all the security functions necessary to maintain safety of students;
  • Keeps records of attendance and specific issues;
  • Counsels students regarding secondary and post-secondary options that support student career exploration or goals.  Arranges and facilitates off-site internships and apprenticeships.  Instructs students in basic work skills.  Assists students in applying for jobs;
  • Maintains current industry knowledge and career preparation requirements.  Attends staff and other professional meetings;
  • Through a variety of staff development and other in-service activities, improves performance in teaching, as well as meets District and professional growth requirements.

Computer Science and Information Technology Instructor

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Summary of Scope of Classification
This class is accountable for instruction and supervision to a group of students in such areas as Cybersecurity, Computer Repair and Networking Systems.

Instructional Content

  • Cybersecurity: Cybersecurity courses introduce students to the concepts of cybersecurity. These courses provide students with the knowledge and skills to assess cyber risks to computers, networks, and software programs. Students will learn how to create solutions to mitigate cybersecurity risks. These courses may also cover the legal environment and ethical computing behavior related to cybersecurity.
  • Computer Repair: Computer Maintenance and Repair courses prepare students to apply basic electronic theory and principles in diagnosing and repairing personal computers and input/output devices. Topics may include operating, installing, maintaining, and repairing computers, network systems, digital control instruments, programmable controllers, and processors.
  • Networking Systems: Networking Systems courses are designed to provide students with the opportunity to understand and work with hubs, switches, and routers. Students develop an understanding of LAN (local area network), WAN (wide area network), wireless connectivity, and Internet-based communications (including cloud-based computing), with a strong emphasis on network function, design, and installation practices. Students acquire skills in the design, installation, maintenance, and management of network systems that may help them obtain network certification.

Knowledge, Skills, and Abilities

  • Considerable knowledge of planning, developing, and implementing curriculum and lesson plans;
  • Knowledge of educational principles, methods, and techniques;
  • Skill in a particular trade or occupation;
  • Skill in using instructional technology;
  • Skill in general management and organization;
  • Skill in identifying and adapting to individual student needs;
  • Skill in developing and implementing evaluation criteria and tools for students;
  • Ability to express ideas simply and clearly, orally and in writing; teaching ability;
  • Ability to work with students with various disabilities;
  • Ability to work with individuals from diverse backgrounds.

Essential Functions

  • Develops curriculum in a specific CTE area, meets industry standards, meets state and national academic and skills standards, and integrates students’ prior knowledge; updates curriculum as needed in order to maintain these standards;
  • Creates syllabi that articulate course objectives and classroom expectations;
  • Prepares lesson plans and student assignments or activities in order to meet course objectives;
  • Provides instruction in a specific CTE area based upon the curriculum.  Develops and implements instructional activities for students.  Develops and copies instructional materials, orders instructional materials, supplies, and products for the classroom and lab.  Makes appropriate use of instructional resources and technologies, including computer technology.  Provides for remediation when necessary.  Revises teaching methodology to accommodate students.  Maintains instructional equipment as appropriate;
  • Provides students with co-curricular experiences that support or enhance the curriculum;
  • Communicates clear expectations to students.  Evaluates student performance; communicates student progress, or lack of student progress, to each student, the administration, and to the appropriate home school;
  • Provides for a safe learning environment, free from violence, harassment or intimidation.  Performs all the security functions necessary to maintain safety of students;
  • Keeps records of attendance and specific issues;
  • Counsels students regarding secondary and post-secondary options that support student career exploration or goals.  Arranges and facilitates off-site internships and apprenticeships.  Instructs students in basic work skills.  Assists students in applying for jobs;
  • Maintains current industry knowledge and career preparation requirements.  Attends staff and other professional meetings;
  • Through a variety of staff development and other in-service activities, improves performance in teaching, as well as meets District and professional growth requirements.

Health Sciences & Medical Careers Instructor

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Summary of Scope of Classification
This class is accountable for instruction and supervision to a group of students in such areas as Health Sciences and/or Medical Careers.

Instructional Content

  • Nursing Assistant: Particular knowledge and skills required of nursing assistants. The students perform skills in a supervised laboratory setting as well as a long-term care clinical setting.  Course uses an approved curriculum and meets the requirements of the Minnesota Department of Health.  Focus is to prepare students to take the state of Minnesota Nursing Assistant Competency Examination.
  • Exploring Health & Wellness: Health and Wellness course provides students with knowledge and skills to be used in careers that support patients’ primary health care, such as counseling, health education, disease management, and risk reduction.
  • First Aid, CPR and Emergency Medical Response: Emergency Medical Responder courses place a special emphasis on the knowledge and skills needed in medical emergencies. Course focus is to prepare students to obtain certification in Emergency Medical Response (EMR). Safety, First Aid, and CPR courses provide specialized instruction in first aid techniques, cardiopulmonary resuscitation (CPR), relief of obstructed airways, and general safety procedures and behaviors. These courses may include opportunities for first aid and CPR certification.

Knowledge, Skills, and Abilities

  • Considerable knowledge of planning, developing, and implementing curriculum and lesson plans;
  • Knowledge of educational principles, methods, and techniques;
  • Skill in a particular trade or occupation;
  • Skill in using instructional technology;
  • Skill in general management and organization;
  • Skill in identifying and adapting to individual student needs;
  • Skill in developing and implementing evaluation criteria and tools for students;
  • Ability to express ideas simply and clearly, orally and in writing; teaching ability;
  • Ability to work with students with various disabilities;
  • Ability to work with individuals from diverse backgrounds.

Essential Functions

  • Develops curriculum in a specific CTE area, meets industry standards, meets state and national academic and skills standards, and integrates students’ prior knowledge; updates curriculum as needed in order to maintain these standards;
  • Creates syllabi that articulate course objectives and classroom expectations;
  • Prepares lesson plans and student assignments or activities in order to meet course objectives;
  • Provides instruction in a specific CTE area based upon the curriculum.  Develops and implements instructional activities for students.  Develops and copies instructional materials, orders instructional materials, supplies, and products for the classroom and lab.  Makes appropriate use of instructional resources and technologies, including computer technology.  Provides for remediation when necessary.  Revises teaching methodology to accommodate students.  Maintains instructional equipment as appropriate;
  • Provides students with co-curricular experiences that support or enhance the curriculum;
  • Communicates clear expectations to students.  Evaluates student performance; communicates student progress, or lack of student progress, to each student, the administration, and to the appropriate home school;
  • Provides for a safe learning environment, free from violence, harassment or intimidation.  Performs all the security functions necessary to maintain safety of students;
  • Keeps records of attendance and specific issues;
  • Counsels students regarding secondary and post-secondary options that support student career exploration or goals.  Arranges and facilitates off-site internships and apprenticeships.  Instructs students in basic work skills.  Assists students in applying for jobs;
  • Maintains current industry knowledge and career preparation requirements.  Attends staff and other professional meetings;
  • Through a variety of staff development and other in-service activities, improves performance in teaching, as well as meets District and professional growth requirements.

Senior Manager of Special Education

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Summary of Scope of Classification
This class is accountable for collaborating with the Director of Special Education in the areas of coordinating and implementation of special education services, Board policies and District procedures, curriculum and professional development,  planning, communication, and administrative rules and regulations.

 

Knowledge, Skills, and Abilities

  • Considerable knowledge of educational philosophy, culturally responsive teaching methods and approaches, and currently researched best practices and strategies for a diverse student population
  • Knowledge of:
    • Theory and research in education
    • Application of methods used in improving academic achievement
    • Educational assessment practices and techniques
    • Effective intervention, academic and behavior techniques
    • Academic curriculum and pedagogical techniques that is effective across diverse populations
    • Minnesota State Academic Standards
    • School safety procedures
    • Effective supervision and discipline
    • State and Federal laws relating to minors, the Teacher Code-of-Ethics, and local policies and procedures
    • Instructional technology
    • Current educational theories and practices
    • Evidence-based research and best practices in educational interventions
    • Effective supervision, talent management, and progressive discipline
    • State and federal laws relating to students, special education, and District policies and procedures
  • Skills in:
    • Crisis management, handling emergencies, and de-escalation techniques
    • Effective problem solving
    • Leadership and exceptional interpersonal skills
    • Strong oral and written communications for grammatically-correct business correspondence
    • Expertise in Due Process and responding to MDE Complaints
  • Ability to:
    • Establish and maintain effective working relationships with students, staff and the community
    • Collaborate and communicate effectively with key stakeholders through a variety of methods
    • Provide leadership of behavior management and supervision
    • Remain calm in stressful situations, including interactions with demanding and/or upset customers and staff
    • Hold difficult conversations and deal with conflict or performance issues effectively and in a timely manner
    • Facilitate the resolution of conflict
    • Plan, organize, and manage time and resources
    • Exercise excellent judgment and decision making
    • Model District expectations for ethics, confidentiality, and professionalism
    • Accept constructive feedback and engage in continuous improvement
    • Work with individuals from diverse backgrounds
    • Lead and supervise staff and students
    • Remain flexible and develop alternative strategies to achieve established goals
    • Multi-task complex issues
    • Apply leadership skills within a shared decision-making model

Essential Functions

The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties.

  • Organizational Management
    • Provide support to the Director of Special Education for program budgets
    • Assist the Director of Special Education in equitable and responsible distribution of resources
    • Assist the Director of Special Education with program and enrollment planning including Extended School Year (ESY)
  • Curriculum Planning and Professional Development
    • Provide leadership for the implementation of professional development
    • Provide leadership to implement best practice curriculum and instruction for students with disabilities
    • Assist with the development of programs to ensure equitable opportunities to accelerate growth for students with disabilities
    • Collaborate with coaches, Instructional Leadership Team (ILT), and others on ensuring effective instructional practices and the consistent use of curriculum
    • Conduct program evaluation and data analysis to improve outcomes for students
  • Department Climate/Culture
    • Support Division of Special Education with developing and monitoring improvement planning and implementation
    • Participate in team meetings
    • Facilitate team meetings and update staff with pertinent information
  • Communication
    • Provide critical coaching and leadership to staff that helps ensure educational equity and effective interventions
    • Communicate with member district reps in regards to student programming and services
    • Mediate Staff to Staff, Staff to Student, and Student to Student conflicts
  • Policies and Procedures
    • Provide leadership for special education in District 287
    • Provide professional development in curriculum, instruction, service delivery, and due process
    • Provide due process support and direction to staff
    • Provide guidance, support, and direction with respect to fidelity of program implementation for students
  • Performance Management
    • Collaborate with Director, Assistant Directors, Senior Managers, and others to hire, supervise, and evaluate staff
    • Collaborate and carry out aspects of investigative activities as appropriate and necessary, in collaboration with an Assistant Superintendent, Executive Director, Director, or Assistant Director
    • Provide feedback, support and assistance to licensed instructional staff regarding Individualized Education Plans (IEPs), Positive Behavioral Support Plans (PBSP), Three-Year Reevaluations, Child Study documentation, and other related areas
    • Provide ongoing formative feedback including walkthroughs on employee instructional practice/performance
    • Utilize problem solving and conflict resolution skills to resolve disputes and ensure students receive a free, appropriate, public education
    • Provide guidance/decision making during IEP meetings