Metro

POSITION SUMMARY:
The Early Learning Program Support Specialist will play an integral part in supporting early learning programs and multi-faceted tasks related to: Early Childhood Special Education (ECSE), Early Childhood Family Education (ECFE), Early Childhood Screening and Preschool. This position will support the efficient operation of these programs and compliance with state regulations.

PRIMARY JOB FUNCTIONS:

• Working knowledge of opportunities within all areas of school district early childhood education.
• Working knowledge of the ECFE, School Readiness and State scholarship system mandates and the various MDE systems as it relates to data collection and reporting processes for all district early childhood programs.
• Lead the process for ongoing data collection and data entry for Early Education (EE) student for the ECFE and School Readiness participants with children Birth to Five.
• Ensure a systematic process for data collection program wide for ECFE and School Readiness reporting purposes.
• Initiate screening schedule and monitor updates as necessary
• Ensure accurate data entry for ECFE and School Readiness State Reporting (Birth to five programming).Lead the process for invoice implementation for scholarship reimbursement from Think Small and reporting requirements for State scholarships through MDE (ELSA).
• Lead the implementation and processes for the alignment of early childhood data with the K-12 infrastructure through the Minnesota Common Course Catalog (MCCC)
• Lead the coordination of grant initiative requirement tracking as needed.
• Oversee the ongoing data collection and attendance data entry for Early Childhood Special Education students and programs as required by MDE for State reporting purposes.
• Manage early childhood student transportation including transportation scheduling, record keeping and acting as a liaison between district transportation, parents, teachers and program supervisors.
• Attend program meetings as needed and meet regularly with the Early Childhood Family Services Manager to implement and communicate processes that ensure aligned and efficient systematic data collection and reporting methods.
• Other duties as assigned.

Position Type:
Administration-Nonlicensed/Accountant

Date Posted:
11/21/2023

Location:
Educational Service Center

Closing Date:
until filled

General Purpose of Job: To inspire and prepare each and every scholar with confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing extensive accounting support and direction to the Business Services Department. The Business Services Special Projects Accountant is responsible for providing financial information to management by researching and analyzing financial data; preparing reports and performing key technical accounting tasks; and providing oversight to Building Bonds and LTFM projects.  The Building a Better Future II building bond that was recently approved is scheduled for completion on or about June 30, 2028. It is anticipated that this position will end after the completion of all referendum and LTFM projects.

Responsibilities and tasks include:

Provide Strategic Leadership by:Aligning function with mission and core values of the organization.
Developing and communicating shared vision for area of responsibility.
Planning and executing continuous improvement processes for area of responsibility.
Complying with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

Provide Performance Leadership by: Developing staff and/or individual capacity to apply technical/functional expertise for maximum impact.
Recommending for employment, and coordinate hiring for direct reports.
Providing supervision to direct reports, including formative feedback and timely performance evaluations and/or demonstrate attention to quality enhancement by improving efficiencies and effectiveness in recordkeeping, workflow and compliance.
Leading the work of others; delegate tasks and authority appropriately and/or establish procedures to guide system and departmental work; monitor and demonstrate effective decision-making strategies in order to meet project deadlines.
Coordinating the accounting for building bonds and LTFM projects.
Providing support and assisting with budgets, revenues, expenditures and year-end processes.
Overseeing and monitoring building bonds and LTFM projects to ensure accurate reporting of revenues, expenditures and compliance with district, state and federal guidelines.
Reconciling building bonds and LTFM projects and related tasks for annual external audit.

Demonstrate Management Skills by:Managing department resources effectively and efficiently.
Coordinating and verifying correctness of accounting period transactions of finance system from building bonds and LTFM projects.
Summarizing current financial status by collecting information; preparing balance sheet and other reports.
Substantiating financial transactions by auditing documents.
Creating and maintaining a monthly summary report of building bond and LTFM revenues and expenditures.
Monitoring and reconciling all related revenue.
Providing general accounting support.
Determining and calculating cost estimates for budgeting processes and project management.
Assisting with the preparation and administration of the building bond and LTFM budgets throughout the year.
Assisting in budget projections of staff salaries and benefits.
Preparing journal entries by researching errors; making adjustments and determining corrections.
Managing expenditure eligibility of fixed asset status per district capitalization guidelines, GAAP, state and federal requirements.
Tracking disposal of assets.
Determining life and depreciation method for each asset.
Calculating and recording annual depreciation expense.
Assisting in the preparation for the annual audit.
Preparing year-end work papers and supporting documentation for external auditors.
Preparing final reconciliations of general ledger accounts ensuring completeness and accuracy.
Determining and recording year-end estimates and accruals.
Substantiating financial transactions by auditing documents.
Ensuring compliance with applicable policies, rules, and regulations.
Ensuring District’s accounting records comply with UFARS, GAAP, and other legal requirements.
Ensuring compliance and coordination of district-wide financial record retention per district guidelines.
Assisting in departmental processes and other state compliance reporting systems.
Monitoring and reviewing budgets and accounting information for completeness and accuracy.
Reviewing, interpreting, and applying governmental accounting standards, including Generally Accepted Accounting principles (GAAP) and the Uniform Financial Accounting and Reporting System (UFARS) with respect to the district’s financial activities, assuring adherence to all state, federal and District guidelines, rules or laws.
Assisting in federal and state audits as directed.
Reviewing revenue and expenditure account codes monthly to ensure compliance.
Coding revenues and expenditures according to established guidelines.
Maintaining accounting controls by conducting internal audits of various financial areas and recommending policies and procedures.
Applying effective decision-making processes to problems or situations.

Demonstrate Interpersonal Skills by:Expressing ideas clearly in speaking and writing and communicates effectively in public.
Researching and interpreting accounting policy, procedures and regulations.
Encouraging frequent, open communication; maintaining accessibility and visibility in the organization; inviting suggestions and feedback.
Perceiving the needs and concerns of others and provides appropriate support; resolving conflicts; demonstrating cultural responsiveness.

Demonstrate Professionalism by:Demonstrating professional demeanor; maintaining confidentiality; representing the district in a positive manner; establishing and maintaining a positive image with sites and community.
Demonstrating commitment to own professional growth.
Attending seminars, professional business conferences, and related association meetings to keep current with industry trends, technical knowledge, and techniques.
Inspiring trust by demonstrating competence, reliability, sincerity, and caring; demonstrate adaptability and flexibility.

Perform other comparable duties of a like or similar nature as assigned.

Minimum qualifications include:Bachelor’s Degree in accounting or equivalent relevant degree.
Three years of proven success in accounting with an emphasis in budgeting and financial analysis.

Preferred qualifications include:Public school district experience preferred.
The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator. Excellent presentation skills.
The ability to lead and manage projects, from planning through completion, in a fast paced, rapidly changing environment.
The ability to manage deadlines.
Excellent organizational skills.
Strong analytical, problem solving, mathematical, and deductive reasoning.
Advanced user of Microsoft Office applications including Microsoft Word, PowerPoint and Excel.
The ability to maintain general accounting function and financial records.
The ability to develop and maintain positive relationships with all stakeholders.

Salary:  View salary grids on Pages 3 – 4, Section 1. of the Management Personnel I-M agreement
Work schedule: 225 days annually
Job type or FTE: Full-time
Bargaining unit: Management Personnel I-M
Desired start date: December 2023

Osseo Area Schools offers:Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
and more

Equal Employment Opportunity Statement:
Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.
Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Process Upon Conditional Offer:
Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.