Southeast

Job Summary:

 

This position is full-time with a full benefit package that provides data entry support to the School Psychologists, clerical support to the SPECTRUM Program and other data entry and clerical support needed for other HVED programs or Cabinet needs.

 

Basic Work Year:  The Program Assistant’s duty year shall be for 240 days for July 1st-June 30th.

 

Classification:  Nonexempt

 

Reports to: Special Education Director

 

Qualifications:

 

This position requires an individual who has above-average abilities in the following areas:

·       Multi-tasking and proven organizational skills

·       Problem solving

·       Attention to detail and data entry accuracy

·       Excellent interpersonal skills with a demonstrated ability working with a variety of individuals

·       Good judgment and discretion

·       Must be able to maintain a high degree of confidentiality

·       Knowledge of and experience with Microsoft Office Suite Programs and ability to adapt to new technologies/software

·       Strong verbal/written communication skills

·       Ability to take direction and work successfully independently or as a team member

·       Ability to make decisions when necessary and knowledge of when to refer decisions that need administrative approval

·       Prior office experience preferred

 

Duties and Responsibilities:

1.       Provide administrative support to the School Psychologist, to include, but not limited to the following:

a.       Data entry for School Psychologist student evaluations.

b.       Travel to member districts to assist virtual school psychologists

c.       Managing the school psychologist online platform accounts

d.       Provide data entry and clerical support to school psychologists as needed.

2.       Provide support to Data Management/School Improvement Coordinator, to include, but not limited to the following:

a.       Management of district and school accounts

b.       Updates to student and school accounts

c.       Communication with district personnel

d.       Assist with data entry

3.       Provide administrative support to the SPECTRUM Program to include, but not limited to the following:

a.       Provide clerical support to the SPECTRUM Program as needed.

b.       Act as a backup paraprofessional for breaks and lunches (when trained) during the student day when needed

c.       Onsite at the SPECTRUM program – average three days per week, or as needed.

d.        in CPI for use as needed.

4.       Provide administrative support to other HVED programs to include, but not limited to the following:

a.       Scan paper documents for electronic documents storage.

b.       Approve paraprofessionals timesheets in TimeClock+

c.       Assists staff with HelloSign electronic signature system

d.       Assist with approving Company Mileage for staff that travel.

5.       Secondary responsibilities may include substitute transportation driver as needed within the programs.

6.       Other duties as assigned.

The Program Assistant position description is not designed to cover or contain a comprehensive listing of all duties or responsibilities that are required for this position.  Duties and responsibilities may change or new ones may be assigned at any time with or without notice.