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Minnesota Association of School Administrators

Metro

MARRS/Transportation Coordinator

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Position Title: MARRS/Transportation Coordinator

Start Date:  December 1, 2025

Hours:  Full Time position 261 contract days

Summary of Major Responsibilities:

The MARRS/Transportation Coordinator is a critical role responsible for the accurate and timely submission of student and district data through the Minnesota Automated Reporting Student System (MARRS), which directly impacts district funding. This position serves as an enrollment specialist, ensuring student data integrity within the Infinite Campus Student Information System (SIS) and is also responsible for entering various datasets into the State’s Ed-Fi system, including but not limited to Special Education, Gifted/Talented programs, Post-Secondary Enrollment Options, Free and Reduced Lunch eligibility, Title One, Preschool Screening, and English Language Learners.

Additionally, this role coordinates all aspects of student transportation, working directly with the District’s transportation contractor, and provides administrative support to the Director of Business Services.

Duties and Responsibilities:

  • Maintain current knowledge of State laws and reporting procedures for student data.
  • Ensure accurate and complete student records through systematic auditing and error resolution.
  • Configure and maintain SIS settings, including user permissions, customized interfaces, and system integrations.
  • Collaborate with other districts to reconcile cross-district student data issues.
  • Work with special services, school office staff, and instructional personnel for accurate and timely reporting.
  • Act as the liaison with state representatives to resolve student data inconsistencies.
  • Provide training and ongoing support to clerical staff in MARRS and SIS usage.
  • Manage student enrollment, section placement, and online registration approvals.
  • Verify student residency and communicate with homeless liaisons and county social services as needed.
  • Serve as the District’s site verification coordinator.
  • Prepare and submit the Annual Transportation and State Homeless Reports.
  • Process all transportation-related data including invoices and field trip logistics.
  • Attend relevant user group meetings and professional development workshops.
  • Lead the annual rollover of the school year in the SIS.
  • Fulfill data requests from internal and external sources.
  • Perform additional duties as assigned.

Preferred Qualifications:

  • High school diploma required; post-secondary education or training in a related field preferred.
  • One to three years of experience with MARRS and SIS in a school district setting.
  • Associate’s Degree in Information Systems, Computer Science, Business, or a related field preferred.
  • Proficiency in Microsoft Office, Google Suite, web-based platforms, and database systems.
  • Demonstrated ability to manage multiple tasks while maintaining a high level of accuracy and confidentiality.
  • Strong organizational skills with acute attention to detail.
  • Excellent interpersonal and communication skills.
  • Self-motivated with strong prioritization and problem-solving abilities.

Department: Business Services
Reports To: Director of Business Services
FLSA Status: Non-Exempt
Work Year: 12 Months
Salary Range: $62,500-$75,000

Benefits:
Mahtomedi Public Schools offers a comprehensive benefits program designed to support our employees. Our benefits include medical, dental, and vision insurance, as well as life insurance, supplemental life insurance, dependent life insurance, and long-term disability coverage. We also offer voluntary plans such as accident, critical illness, hospital indemnity, and short-term disability insurance, along with flexible spending accounts, an Employee Assistance Program (EAP), and retirement plans. These benefits reflect our commitment to supporting your health and well-being.

Mahtomedi Public Schools will not discriminate against individuals based on race, color, creed, religion, national origin, sex, marital status, parental status, status with regard to public assistance, disability, age or sexual orientation.

Special Services Supervisor

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Position Type:
Administration/Supervisor

Date Posted:
11/11/2025

Location:
District Office

Job Title:   Special Service Supervisor
Department:    Special Services                                                   Reports To:   Director of Special Services
FSLA Status:   Exempt                                                                 Band/Grade:   15
Bargaining/Work Unit:   Supervisors

COMPENSATIONSalary per the 2024-2026 Supervisors Master Agreement – $94,721 – $120,114
This position is benefit eligible. Please see the Supervisors Master Agreement for details.
JOB SUMMARY

Responsible for supervision of special services teachers and paraprofessional staff, assisting in the planning of staff development activities, implementing and monitoring state and federal mandates; coordination and supervision of Extended School Year (ESY) programming, providing oversight of due process and compliance issues, working collaboratively to resolve areas of non-compliance, acts as liaison with out-of-district programs/services.

SUPERVISORY RESPONSIBILITIES

Direct Supervision:
Instruction Assistants – Approximately 35
Special Education Teachers – Approximately 25
Related Support Providers – 12

Indirect Supervision:
None

ESSENTIAL DUTIES AND RESPONSIBILITIES

Department Supervision
Percent of Time:  50% Assists with the supervision of paraprofessionals including their selection, work assignment, training/development, evaluation, and other personnel related matters.
Assists in the selection and placement of special education and related services teaching staff; responsible for the training/development, evaluation, and other personnel related matters.
Coordinates the Crisis Prevention Institute (CPI) and provides other training to ensure staff remain up to date on due process and 504 Plan procedures.
Assists with ensuring the District is in compliance with providing training requirements established by state and federal laws.
Leads monthly building department meetings for special services staff; attends monthly related services staff meetings.
Due Process Oversight
Percent of Time:  30% Assists with ensuring appropriate delivery of both special education and related services as stipulated on Individual Education Plans (IEPs) and/or 504 Plans; ensures IEPs are developmentally appropriate.
Participates in IEP, 504 Plans, and/or Child Study Teams as may be necessary in order to provide technical assistance and/or guidance on legal and regulatory compliance in the development process and provision of special education and related services including formal dispute resolution.
Assists with manifestation and interim alternative educational setting (IAES) determinations.
Facilitates meetings/processes for the purpose of developing, implementing, and maintaining appropriate special education services.
Assists with monitoring and reviewing special education evaluations and IEPs for compliance with state and federal rules.
Ensures that student files are maintained within District established procedures.
Provides training and technical assistance to case managers, teachers, and related service providers on all aspects of case management, use of SpedForms and other computerized systems, goal writing, progress reports, annual reviews, and parent communication.
Gathers data and assists in the completion of required state and federal reporting and the monitoring/compliance process.
Special Service Program Planning and Coordination
Percent of Time:  15% Collaborates in the planning, design, assessment, implementation, and monitoring of effective special education service delivery models and programs in meeting identified student needs.  Such programs include, but are not limited to, Special Education Advisory Council (SEAC), Medical Assistance (MA) Billing, non-public and homeschool students, and 504 plans
Assists in evaluating special education programs and curricula for the purpose of providing a Free and Appropriate Education (FAPE) to each eligible student.
Assists in ensuring the District effectively and appropriately conducts Child Find, identification and assessment/evaluation, IEP/504 Plan development and due process procedures, including ESY, secondary transition services, and related services such as Occupational Therapy, Speech/Language, and IEP based mental health.
Works with out-of-district staff to coordinate transportation and transition meetings.
Plans, recruits for, and implements special education Extended School Year (ESY) programs for children Birth -22. Monitors, tracks, and administers the budget for the ESY program.
Attends District restrictive procedures oversight committee meetings.
Assists in developing, recommending, disseminating, interpreting, and reviewing policies and procedures for special services staff.
Collaborates with bus company to plan and schedule specialized transportation services.
Serves as an administrative representative for students with special needs receiving programming and placement out of district.
Special Projects
Percent of Time:  5% Attends meetings, workshops, and training sessions to maintain knowledge in areas related to position.
Stays abreast of changing laws, trends, technologies, and requirements related to work.
Provides assistance to individuals, and other district staff in areas of expertise/knowledge.
Performs other job-related duties as requested or assigned.
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of special education state and federal laws, and established policies, protocols and procedures, and the ability to interpret and apply, in order ensure compliance with same.
Demonstrated skills in planning, organizing, developing, recommending, implementing, and evaluating instructional and special education programs and services.
Knowledge of continuous improvement model and the ability to apply such standards, utilizing and setting benchmarks in order to improve the quality and efficiencies of work.
Skill to manage staff in a collaborative, team environment, including effective delegation skill and ability to provide clear direction and support to others, in order to meet expectations from various stakeholders.
Demonstrated knowledge of instructional and intervention strategies, concepts, principles, methods, best practices, and trends dealing with issues of child development, special education, and instructional methods.
Knowledge of resources, service alternatives, and options available to children with special needs.
Highly developed written and verbal communication and interaction skills.
Demonstrated ability to transfer information into easily understood documents.
Ability to work successfully under pressure and handle multiple and changing priorities and requests from a wide variety of sources, with attention to detail and deadlines.
Demonstrated exceptional customer service skills including outstanding conflict resolution, responsiveness and follow through.
Excellent recruitment and selection skills and the ability to clearly characterize District and site expectations.
Knowledge and ability to anticipate the skill profiles and new learning required to provide the expected level of service throughout the District.
Ability to create/maintain accurate records and tracking systems.
Demonstrated attention to detail.
Ability to manage multiple tasks and changing priorities.
Ability to establish and maintain effective relationships with students, parents, staff and the public.
An ability to convene the right individuals and direct the group toward reasonable resolutions of concerns and appropriate responses to special requests.
Ability to affect positive public relations and reinforce such activities on a local site and District-wide basis.
Ability to work collaborative with building administrators and district staff on areas of shared responsibility.
Ability to organize and present complex concepts, issues, and ideas to the public, staff, and member districts in an understandable manner;
Serving as a liaison between the district and other districts/vendors providing services to students outside of the district.
Demonstrated skill in the use of computers and related software, hardware, and peripheral equipment.
EDUCATION/CERTIFICATION REQUIREMENTS*Master’s Degree in special education or related field.
Director of Special Education licensure.
Licensed as a teacher in the state of MN in Special Education or related services area.
EXPERIENCE REQUIREMENTS* Minimum of three years previous teaching experience in the area of special education.
Minimum of three years of previous supervision experience preferred.
* Such alternatives to the above qualifications as the District may find appropriate and acceptable.

Long Term Substitute Special Education Teacher

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Primary Responsibilities:

  • The licensed Special Education Lead works closely with the district Individualized Student Services Team to support the development and implementation of the building/program’s special education service delivery model.
  • The teacher serves as a resource for their special education staff in disseminating information on evidence-based instructional practices and targeted professional development.
  • Actively encourage and embrace each member of the school community
  • Create a sense of support that fosters individual growth and pursuit of learning
  • Continually work to understand your own assumptions and biases and how they impact the learning environment
  • Make a commitment to value and manage cultural uniquenesses and adapt education to meet the needs of each student
  • Prepare students to meet “the next challenge” through fostering confidence that comes from adventurous exploration and rigorous academics
  • Develop a culture of trust where students, families, and staff are all reflected in decisions that shape the learning environment
  • Foster student agency in a way that allows and encourages students to make choices that personalize their learning journey
  • Build a day-to-day experience that leads students to their passion and purpose

Educational Assistant – Level IV Special Education

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Primary Responsibilities:

  • Provide support to elementary special education students.
  • Work under the direction of special educators to reinforce instructional strategies, provide behavior support, and assist with personal care in all school environments.
  • Work as a team member to implement IEP based instructional goals and adaptations including assistive technology.
  • Collect student data and third party billing record documentation.
  • Promote inclusion and self sufficiency of students in the school community.

OAP – Class 4-A – Resource Manager Administrative Assistant

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Position Type:
Administrative Assistant/Clerical/Resource Manager

Location:
Fair Oaks Elementary
(High-Needs School)

Closing Date:
Until Filled

Job Summary: To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs.  Answer correspondence and assemble highly confidential and sensitive information.  Interact with a diverse group of external customers as well as internal contacts at all levels of the organization.  Independent judgment is required to plan, prioritize, and organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.

Responsibilities and tasks include:

Customer Service:

Delivering customer service that embodies the District mission.
Assisting site/department leaders with communications.
Acting as a liaison between parent(s), student(s), guardian(s), community and site/department staff.
Communicating and coordinating services with internal and external vendors to ensure adequate service to our school system.
General Office:Delivering support for multiple site, departmental and/or program initiatives.
Performing general office duties such as typing, filing, copying, faxing.
Scheduling and preparing materials, rooms and sites for meetings, events and/or conferences.
Creating, updating and maintaining handbooks and manuals.
Ordering supplies and tracking inventory (general office and equipment).
Verifying and processing vendor invoices.
Processing monetary deposits and/or refunds as needed.
Attending meetings and recording meeting minutes as requested.
Developing and distributing communications to site/department, and internal and/or external vendors.
Maintaining site, department and/or supervisor’s calendar.
Records:Scanning and/or retrieving information located on the system’s network.
Creating and/or entering data into spreadsheets and/or databases.
Preparing and maintaining records (staff and student records).
Maintaining and updating records for site/department.
Creating, updating and maintaining handbooks and manuals.
Coordinating name badge renewal for site/department.
Organizational Management:Providing work direction for special projects/assignments.
Assisting with staffing database input.
Maintaining records on staff absences.
Assisting with the interviewing process with applicants and supervisors.
Health and Safety:Assisting and coordinating with Human Resources the access rights to site/building systems.
Maintaining and distributing emergency call lists.
Issuing leave/appointment passes/partial absence slips to students.
Maintaining a safe environment for students.
Supervising students at lunch and recess as needed.
Facilitating communication between site/department leaders/staff to alert about emergency situations.
Coordinating and monitoring drills and evacuations.
Organizing the bus safety program
Performing other comparable duties of a like or similar nature as assigned.

Minimum qualifications include: High school diploma or GED.
Knowledge, skills, and abilities include: Understanding of data entry concepts.
Knowledge of spreadsheet and database management software and word processing skills.
Fundamentals of general office and general administrative procedures and operational requirements.
Understanding of office equipment and typical productivity software, databases or customized systems/applications.
Knowledge of basic record retention, record/file/database maintenance requirements.
Understanding of data privacy requirements, laws and rules as it pertains to job assignments.
Skilled in:The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
The ability to collaboratively solve problems.
The ability to work in an organized, efficient, and process-oriented manner.
The ability to apply and follow record keeping procedures and protocols to maintain and process data.
The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines.
The ability to perform assigned functions with minimal direction in accordance with established set departmental operations.

Salary:  View salary grid on Page 5, Section 1, and Classification 4A, Pages 6 – 7, Section 3 of the Osseo Administrative Professionals (OAP) contract
Work schedule: 8 hrs/day, 219 days per year
Bargaining unit: Osseo Administrative Professionals (OAP)
Desired start date: ASAP
Osseo Area Schools offers:

Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Summer opportunities
and more
Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.

 

Adult Basic Education Administrative Professional (0.8 FTE)

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Position Type:
Administrative Assistant/Clerical/Administrative Assistant

Location:
Adult Education Center

Closing Date:
Until Filled

Job Summary: To inspire and prepare each and every scholar with confidence, courage, and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing secretarial/clerical support to Adult Basic Education students, staff and community.

Responsibilities and tasks include:Provide administrative support in the form of maintaining student records in the Student Information Database (SiD).
Interact in a professional manner with staff to ensure accurate recordkeeping of student records and class attendance and compliance with grant assurances and federal and state statutes and guidance.
Collaborate with colleagues across the region and from third party vendors to develop and implement training and learning supports for staff to retrieve and utilize testing data effectively.
Provide outstanding customer service to staff, students and community members by answering and returning phone calls and meeting and greeting customers.
Interact in a professional manner with students from a wide range of backgrounds and experiences interested in enrolling in classes.
Provide administrative support in the form of typing, word processing, filing, duplicating materials, faxing, etc.
Perform other duties of a similar nature or level.
Provide outstanding customer service.

Minimum qualifications include:High school diploma or equivalent.
General clerical skills including word processing, updating databases, and experience creating and tracking information using Excel.
Excellent interpersonal and customer service skills and the ability to help, serve, and exchange information.
Willingness to learn and use data management systems.
Ability to maintain confidentiality.
Excellent verbal and written communication skills.
Highly organized and detail oriented.
Ability to work collaboratively with Adult Basic Education staff and customers as well as with building partners as needed.

Preferred qualifications include:Fluent in Spanish, Hmong, or Vietnamese.
Comfortable working with diverse cultures.
Strong customer service skills and understanding of customer service theory.

Knowledge, skills, and abilities include:Extensive secretarial/clerical skills, including MS office software (i.e., MS Excel, MS Word, MS PowerPoint, MS Outlook), Google applications and database maintenance.
Extensive skills in developing and maintaining record systems.
Knowledge of district policies and procedures, especially as they affect the general operation of the building.
Ability to maintain confidentiality of the materials and information disseminated daily.
Ability to work in a fast-paced and rapidly changing work environment.
Ability to communicate effectively with diverse groups.
Ability to carry out job responsibilities independently, possess effective time management and organizational skills.

Salary: Class 3-B ($25.33 to $27.76 hourly), see salary schedule on page 5 of the Osseo Adminstrative Professionals contract
Work schedule: 32 hours per week, 260/261 days per yearMonday and Tuesday, 8:00 am – 2:30 pm
Wednesday and Thursday, 11:00 am to 6:30 pm
Friday, 8:00 am to 2:30 pm
Bargaining unit: Osseo Adminstrative Professionals

Osseo Area Schools offers:

Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Summer opportunities and more

Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.
Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.