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Minnesota Association of School Administrators

Finance Specialist- Special Services

Finance Specialist- Special Services

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Description:
The Special Services Finance Specialist provides support to the Director of Special Education and the Director of Teaching, Equity and Learning in the areas of special education budgeting and accounting, purchasing and data reporting, and federal programs.  This employee is expected to work collaboratively with both the Special Services and Finance department and should possess a good understanding of basic accounting principles and financial management practices.

Major Duties and Responsibilities:

Ensure compliance with federal and state reporting requirements and district policies and procedures as they relate to the financial management and reporting of special education costs and reimbursements.

  • Ensure timely and accurate completion of all state and federal special education applications in accordance with timelines established by the Minnesota Department of Education (MDE).
  • Monitor state and federal revenues and expenditures to ensure compliance with state and federal special education reporting requirements.
  • Coordinate the Special Education Data Reporting (SEDRA) and State Educational Record View and Submission System (SERVS) for reimbursement of state and federal funds.
  • Monitor and maintain records and reimbursements of all federal special education grants and share with appropriate staff as necessary.
  • Ensure compliance with federal programs such as Personal Activity Reports (PARs) for all special education staff paid with state and federal funds and Third Party Billing.
  • Ensure proper maintenance of the inventory system of qualified capital assets purchased to meet both MDE and federal guidelines.
  • Coordinate with appropriate district administrators, in order to comply with federal, state and district policies for procurement, all district-wide special education facilities changes, improvements, and additions of special education classrooms and programs.

Provide leadership in special education financial management and reporting

  • Coordinate the development of all special education department budgets.
  • Maintain knowledge of MDE, State of Minnesota policies and statutes and federal regulations for special education.
  • Coordinate with the Special Education Director in the development and maintenance of data for special education reporting, auditing and communication/information purposes.

Provide assistance to ensure compliance with district financial internal controls and audit requirements

  • Communicate budget information and federal, state and district procurement and purchasing regulations, policies and procedures to all special education staff to ensure compliance with all applicable federal, state and district reporting requirements.
  • Review new orders, receipts, and disbursement practices.
  • Providing training and feedback when appropriate.

Other Special Education and Finance Departments Duties

  • Coordinate with special education administrators to ensure accurate budgets, expenditures and revenues are reflected in SERVS.
  • Coordinate timely reimbursement requests with program managers.
  • Develop and maintain strong communication with special education administrators regarding changes and updates in SERVS and MDE/federal requirements.
  • Ensure that all fiscal district and audit requirements have been meet and prepare year-end audit papers.
  • Other duties as assigned.

Application Procedure:
You must be a permanent employee of the district to use the internal application. Substitutes are not considered internal applicants and must complete the external application.

Apply Online at http://www.applitrack.com/shakopee/onlineapp/ under posting 4628

Selection Procedure:
Applications will be reviewed until position is filled.  Those selected for interview will be contacted.

Academic Support Specialist

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Forest Lake Area Schools is seeking qualified candidates to serve as Academic Support Specialist at Scandia Elementary beginning fall 2020.  This is a TOSA position that will report to the school principal and be responsible for direct student service through a push-in model, planning instruction and/or adaptation of the instructional program to facilitate student learning in literacy and math in collaboration with the classroom teacher.

**Please see website listed above for more information.

Full-time Health and Safety Manager

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Job Description:

The Health and Safety Manager is responsible for implementing all procedures that are applicable to the district in connection with environmental, health and safety matters. The manager will provide support to Faribault Public Schools as a focal point on activities related to environmental, health and safety planning and preparedness – internal and externally.   This position is for 260 days per year.

ESSENTIAL FUNCTIONS:

Manage all environmental, health and safety related issues which include all health recommendations for staff and students (including Pre-K, K-12, Adult Education, and Community Education programs)
Train staff annually and as needed on subjects relevant to mandatory policies and outside agencies.
Lead efforts for evacuation plans and set up annual trainings; fire drills and maintain escape routs, fire marshall and OSHA checks, severe weather drills, etc.
Perform monthly audit of equipment and resources; AED, eyewash stations, emergency lights, etc.
Collaborate with administration to cultivate pandemic response culture; serve as the district level pandemic response subject matter expert.
Collaborate with district administration on effective and safe cleaning strategies; ensuring that all facilities are safe and healthy for staff, students and families.
Instruct on the appropriate use of personal protective equipment (PPE) such as gloves, goggles, face shields, face masks for the activity being performed.
Coordinate and maintain PPE equipment inventory; daily checks of inventories to promptly address any shortages of cleaning supplies, including washing stations, soap and/or hand sanitizer.
Appraise and implement new environmental, health and safety regulations as they relate to district operations.
Perform internal checks for lead in water, indoor air quality and asbestos concerns.
Participate in the districts advisory committees as they pertain to position.
Collaborate for general workers compensation efficiencies.
Execute community outreach to form partnerships for funding and or grants to enhance health and safety of the district.
Coordinate actions as a result of students and/or staff as they relate to environmental, health and safety concerns.
Develop and enforce district protocol to determine when staff and/or students may come back to school.
Create and manage plans for students and staff to occupy healthy and safe buildings.
Monitor plans and make suggestion to the superintendent and or director of buildings and grounds for improvements; create, manage and review site specific pandemic compliance programming.
Post, in areas visible, hygienic practices and physical distancing recommendations; including materials from MDH, MDE, CDC.
Serve as the internal incident manager, ensuring that emergencies and injuries are properly managed.
Any other duties in connection with environmental, health and safety matters.

High School Principal

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United South Central Public Schools is accepting applications for a full-time 7-12 high school principal. Under the direction of the superintendent, the high school principal provides leadership for all aspects of the school including, the implementation of curriculum, instructional programs, daily school operations, staff supervision, classroom instruction, student programs, scheduling and staff meetings.

Adult Education Teacher

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Position Summary:
Provide direct instruction to adult students in English as a Second Language, GED Preparation and Career Pathway Programming.  Responsibilities include lesson planning and instruction, conducting ongoing assessment, monitoring student attendance, collaborating with other staff, keeping student records and supporting volunteers.  Requires using inquiry and cooperative teaching strategies to deliver instruction and integrating technology into learning.