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Minnesota Association of School Administrators

Executive Assistant to the Academic Director

Executive Assistant to the Academic Director

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DESCRIPTION

  • Executive Assistant – Level 1

This is a confidential and complex position requiring a high degree of organizational planning, the performance of high level administrative duties and tasks requiring the exercise of independent initiative, knowledge, judgement and tact, and the ability to relieve the Academic Director of administrative detail.

ESSENTIAL DUTIES

  • Assists the Academic Director to promote and support the school’s mission and goals
  • Represents the academic program and Academic Director at all times and in the Academic Director’s absence.
  • Keeps the Academic Director informed of program operations and important information when the Academic Director is off-site.
  • Manages the collection of information, posting, and editing of academic program sections on the school’s website.
  • Preparation, development, and publication of the Academic Course Guide, Student and Parent Handbook, the Academic Faculty Handbook, and other school and program publications.
  • Works with the Academic Director to complete the annual MCCC submission and other critical reports/submissions.
  • Leads the administration of all student assessments and related procedures (ACT, PSAT, MCA, etc.) in collaboration with the Academic Director.
  • Assists with prospective student experiences, new student orientation, back-to-school related events, parent-teacher conferences, J-Term, graduation, staff development, and other school events.
  • Provides support to student activity groups (i.e. NHS, Student Council, Yearbook, etc.) in the academic program.
  • Monitors and prepares documentation regarding daily academic staff attendance.
  • Monitors, arranges, and assists substitute teachers.
  • Assists with scheduling and coordination of formal and informal teacher evaluations.
  • Manages all academic program documents such as, field trip forms, testing registration, leave forms, etc..
  • Coordinates CPR session for state requirement in science classrooms.
  • Prepares and disseminates attendance reports and letters in collaboration with the Dean of Students.
  • Prepares and disseminates academic program communications (i.e. credit recovery) in collaboration with the Academic Director.
  • Processes purchase orders and reviews and maintains accurate budget for the academic program. Receives and processes new inventory, as well as maintains a comprehensive inventory database for the academic program.
  • Technology – liaison to copy machine companies,  teacher webpages, academic posts on school website, manages student WIFI accounts, etc. Takes initiative to learn and implement on-site trouble-shooting strategies regarding school technology.
  • Manages inventory of student textbooks, academic supplies, and other materials.
  • Composes correspondence, as necessary. Reviews and interprets highly confidential information.
  • Implements changes to improve Academic operations and make them more efficient.
  • Manages Academic school calendars, schedules, and meeting calendars.
  • Maintains accurate files and records for Academic Director’s office.
  • Coordinates a wide variety of special projects for the academic program.
  • Attends trainings and workshops for the purpose of professional development.
  • Maintains a high level of public image in all contacts.
  • Performs other duties as assigned.

 

Special Education Teacher

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Special Education Teacher to provide behavior management, social skills instruction, and academic instruction for students with special needs kindergarten thru 4th grade

Administrator, Board and Governmental Relations

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SUMMARY
Under general supervision, works closely with the Board of Education, Superintendent, General Counsel and other leadership positions to develop and manage cross-jurisdictional agendas, identify common interests, and develop collaborative relationships with other local government entities in support of Minneapolis Public Schools (MPS).

 

ESSENTIAL FUNCTIONS — Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

 

  • Manages the development and implementation of MPS cross-jurisdictional priorities in coordination with Board of Education, Superintendent and other stakeholders.
    Manages information flow requested by, or submitted to, the Board of Education individually and collectively; coordinates efforts and works collaboratively with multiple stakeholders within time sensitive deadlines.
    Executes and manages MPS’s local government relationship strategy; proactively connects with appropriate MPS resources to decision makers.
    Develops draft policies with key stakeholders and manages policy process.
    Contributes political context, strategy and outreach to advance MPS priorities.
    Develops and cultivates relationships with strategic partners to include elected and appointed policymakers and advocacy partners.
    Attends coalition, committee and stakeholder meetings to represent the interests of MPS.
    Coordinates efforts with the Board of Education and the Superintendent to assist in the creation and dissemination of communications tools and media related to the Board, fact sheets, policy and fiscal note analyses.
    Prepares and delivers presentations on advocacy and MPS policy priorities to a variety of audiences including Board of Education, parents, community members, MPS Leadership Team, etc.
    Manages special projects and assignments on behalf of the Board of Education and the Superintendent.
    Promotes the board’s goals and priorities through community and political engagement, networking and advocacy.
    Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment
    Enthusiastically promotes the Board of Education and the Superintendent’s goals and priorities in compliance with all policies and procedures.

MINIMUM QUALIFICATIONS
Education, Training and Experience Guidelines
Master’s Degree in Education or Public Administration; AND four (4) years of professional public policy administration experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

 

Knowledge of:
Minnesota civil statutes, rules, administrative orders, policies and procedures, and applicable Federal rules and regulations governing public education.
MPS organization, operations, policies and procedures.
Principles and practices of public information, media relations and effective community outreach.
Current legislative, political, and economic trends in public education.
MPS administration policies, including accounting, budgeting, union contracts and personnel rules.
Professional standards for business correspondence, writing, spelling and grammar.
Principles and practices of effective customer service to internal and external constituencies.
Business and personal computers, and specialized software applications.
Principles of record keeping, records retention, records management, and file maintenance.
Local community resources and regional community issues.
Project management and analytical techniques.

Skill in:

Analyzing administrative policy and operational issues, interpreting laws and regulations, evaluating alternatives, and developing recommendations for effective resolution of issues and priorities.
Researching, compiling, summarizing, preparing and maintaining informational and statistical data.
Reviewing and analyzing MPS issues and developing recommendations for managing issues.
Exercising judgment, discretion and creativity in response to changing situations and needs.
Researching, collecting, analyzing, and preparing data; and generating reports.
Understanding, and applying relevant rules, ordinances, codes, regulations, policies, procedures, administrative orders and other governing regulations.
Planning, prioritizing and completing assignments with minimum supervision.
Establishing and maintaining effective working relationships with co-workers, elected officials, general public, government agencies, special interest groups, and advocates.
Dealing tactfully and courteously with individuals seeking information about MPS functions and activities.
Operating a computer using standard and specialized software.
Communicating effectively verbally and in writing.
Multi-tasking and working under substantial time and assignment pressure
Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
Collaborating with a variety of individuals from various socio-economic, ethnic and cultural backgrounds

LICENSE AND CERTIFICATION REQUIREMENTS

A valid Minnesota State Driver’s License required.

 

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.

 

 

ORGANIZATIONAL INFORMATION

Bargaining Unit: Non-Rep
Grade: E16
FLSA Status: Exempt
Job Group: District Administrative Group

Executive Director, K-12 Academic Programming

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SUMMARY

Under general supervision, plans, administers, and directs K-12 and special programs for MPS including: AVID, Advanced Academics and Talent Development, Art, Physical Education and Health, Media, Instructional Technology, World Language, and PREP; continuously improves K-12 programs to accelerate improvement in student outcomes and integration of specialized content across all content areas.

 

ESSENTIAL FUNCTIONS — Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

 

 Under the direction of the Deputy Chief of Academics and Leadership and in collaboration with the Chief of Academics and Leadership and the appropriate Associate Superintendents designs, develops, and implements the strategic agenda of the district and the department.

 Designs, directs, and supports college readiness plans, programs and practices to grow the graduation rate and improve college acceptance and persistence rates.

 Leads and mentors a cross-departmental team in order to facilitate integration, instructional design, collaboration, professional development, and technology into a coordinated structure.

 Develops and executes team agendas and objectives for K-12 programming including culturally responsive and equitable practices for all students in MPS; develops pathways and instructional practices, integration, and innovative program options that increase student achievement.

 Leads the work of elementary and secondary education, and collaborates with other department leads and principals to ensure alignment of K-12 program implementation, planning, monitoring, and shared leadership.  Integrates diversity, inclusion, and equity into all aspects of the mission and culture of MPS.

 Develops program goals and evaluation plans to effectively assess current programming and materials; determines plans for expansion and priorities.

 Analyzes reports and provides communication to community and schools.

 Prepares and administers budgets, prepares grant applications, and solicits funds to provide financial support for programs as needed.

 Facilitates interagency planning and collaboration between the district, department and external partners to support expanded opportunities and/or improved outcomes for students; coordinates with community partners, grant funders, local and regional organizations involved with K-12 and special programming on behalf of MPS.

 Manages assigned staff, and assigns tasks, programmatic responsibilities, and projects; evaluates performance, resolves workload and technical issues, and assures that goals are defined and achieved; develops staff skills and training plans, and conducts performance evaluations.

 Maintains working relationship with other academic departments, K-12 principals, site leads, and the Board of Education to ensure information exchange and coordination of efforts.

 Demonstrates courteous and cooperative behavior when interacting with students, families, community members/partners and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment.

 Enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.

 Maintains absolute confidentiality of work-related issues, records and MPS information.