Substitute Teacher

POSITION SUMMARY: This position coordinates and communicates employee benefits for all eligible employees & retirees of district 833. PRIMARY JOB FUNCTIONS: 1.Coordinate flex spending program, VEBA benefits, HCSP program, FMLA benefits, COBRA continuation coverage and process monthly insurance bills. 2.Maintain and ensure compliance of 403b and 457 plan records. Assist employee requests for hardships, loans, transfers, and salary reduction agreements. 3.Process workers’ compensation claims and maintain OSHA recordkeeping. 4.Make necessary changes to spreadsheets, bills and insurance records. Process adjustments & refunds on premiums when necessary. 5.Communicate with others in person, via e-mail and over the phone as needed. Includes proactive contact with customers to inform them of pertinent information relative to their benefits. 6.Write letters and e-mails to employees, previous employees or outside customers providing information, data, claim status, or coverage confirmations. Distribute federally mandated communications under COBRA, HIPAA Privacy and Section 125. 7.Communicate open enrollment options to employees and retirees. Process open enrollment elections. 8.Process changes to benefits coverage and eligibility as a result of changes to employee contracts. 9.Respond to both routine & non-routine customer questions, problems and needs. Provide employees with requested information, refunds, and assistance with complex and often very sensitive coverage problems. Act as a liason between employee and insurer on issues as needed. 10.Provide group presentations on benefit information. Present insurance and other benefit information in new employee orientations. 11.Design & provide reports or summaries of information to customers as needed. Create negotiation and costing models, budgeting data, census reports and retirement reporting as requested. 12.Perform all duties & tasks in compliance with legal & regulatory requirements. Update/maintain benefit communications & processes as federal and state regulations change. Includes OSHA, workers compensation, employment or personnel law, FMLA, ADA, HIPAA Privacy, Section 125, and COBRA regulations. 13.Act as HIPAA privacy officer; serve a primary contact for employees on HIPAA privacy. Maintain sensitive records to protect information from unauthorized access. 14.Reconcile benefit amounts (i.e. insurance, retirement & TSA deductions, etc.) each payday. Monitor benefits using spreadsheets & reports. Perform regular audits of employee benefit data to ensure members have proper coverage and remain eligible for benefits. 15.Other duties as assigned.