Administrative Assistant to the Director of Special Services

Full time – 12 month position. Essential Functions: Compiles, maintains and updates confidential records including student and personnel data, open enrollment, student count for special education programs, tuition agreements, billings and budgets. Serves as a lead to staff to include assigning and monitoring work and providing directions; training and supporting; and serves as back-up to other department clerical staff. Coordinates document preparation including handbooks and staff evaluations and distribution which includes: selecting appropriate forms and formats, composing correspondence, charts, memorandum, and minutes, and editing the work of others. Generates and codes purchase orders, vouchers and billings for supplies, medical assistance, vendors, public and private resources and/or bus and van services. Performs advanced secretarial and routine clerical work involving tasks such as maintaining statistical information, serving as a liaison for departments, distributing messages, copying, faxing, processing incoming/outgoing mail, filing, typing documents, and providing customer service to internal and external sources. Arranges district calendar events for upcoming year. Orders various supplies for office, building, and/or equipment from appropriate vendors. Assists with preparing and reconciling figures and reports for staffing and budgets; works with petty cash funds and scholarship approvals and individual payment plans. Prepares legal information for attorneys concerning student expulsions and exclusions. Coordinates and schedules various meetings and reservations including meetings with counselors, principal, staff, and other areas. Prepares State and Federal reports including the tracking of students, billings, supplies and equipment purchased. Assists with emergency/disaster situations. Acts as a notary when requested. Assists with district security check-in procedures. Demonstrates excellent customer service to students, staff, parents, visitors and the general public. Performs other duties as assigned.