Paraprofessional, Class II

Position Type:
Administrative Assistant/Clerical/Administrative Assistant

Date Posted:
11/21/2023

Location:
Maple Grove Senior High

Closing Date:
Until Filled

Description:  To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.

Responsibilities and tasks include:

Customer Service:

Delivering customer service that embodies the District mission
Assisting site/department leaders with communications
Acting as liaison between parent(s), student(s), guardian(s), community and site/department staff
Communicating and coordinating services with internal and external vendors to ensure adequate service to our school system

General Office:     Performing general office duties such as typing, filing, copying, faxing
Attending meetings and recording meeting minutes as requested
Scheduling and preparing materials, rooms and sites for meetings, events and/or conferences
Creating, updating and maintaining handbooks and manuals
Developing and distributing communications to site/department and internal and/or external vendors
Maintaining site/department and/or supervisor’s calendar

Records:     Scanning and/or retrieving information located on the system’s network
Creating and/or entering data into spreadsheets and/or databases
Maintaining student and staff records (e.g. student grades, absences, class changes)

Events:     Assisting with the planning and coordination of site and/or departmental events as needed (e.g. graduations, awards ceremonies, student orientations)
Supporting site/department conferences, meetings and special events

Organizational Management:     Coordinating work direction for special projects/assignments
Arranging coverage due to absence, special meetings or events

Health and Safety:.     Maintaining a safe environment for students
Issuing leave/appointment passes/partial absence slips to students
Facilitating communication between building leaders/staff to alert about emergency situations
Monitoring and assisting drills and evacuations

Performing other comparable duties of a like or similar nature as assigned.Minimum qualifications include:

High school diploma or GED.

Preferred qualifications:

Prior related secretarial/clerical work experience desired.
Prior customer service and Microsoft Office experience required.
Experience in an education setting preferred.
Knowledge, skills, and abilities include:

Understanding of data entry concepts.
Knowledge of spreadsheet and database management software and word processing skills.
Fundamentals of general office and general administrative procedures and operational requirements.
Understanding of office equipment and typical productivity software, databases or customized systems/applications.
Knowledge of basic record retention, record/file/database maintenance requirements.
Understanding of data privacy requirements, confidentiality, laws and rules as it pertains to job assignments.
Skilled in:     The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
The ability to collaboratively solve problems.
The ability to work in an organized, efficient, and process-oriented manner.
The ability to apply and follow record keeping procedures and protocols to maintain and process data.
The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines.
The ability to perform assigned functions with minimal direction in accordance with established set departmental operations.
Job Type:  Full-time, 212 Days – Class IIA

Salary:  View salary grid on Page 5, Section 1, and Classification, Pages 6 – 7, Section 3 of the Administrative Education Support Professionals (AESPs) contract

Work schedule: 8 hrs/day, 212 days per year (August through June)

Bargaining unit: Administrative Education Support Professionals (AESPs)

Desired start date : December 13, 2023

Osseo Area Schools offers:

Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Summer opportunities
and more

Equal Employment Opportunity Statement:
Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.
Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.