Administrative Assistant – Director of Student Services

Effective immediately, the Human Resources Department will accept online applications for the position of Administrative Assistant –  Director of Student Services (Classification V) at the District Office.  This is a 12-month, full-time position, and reports to the Director of Student Services.

Job Summary
Provide clerical support to the Director of Student Services, and manage records and data collection including Special Education MARSS, procurement and tuition billing.

Job Functions

Manage requests for conciliation, mediation or due process hearings as provided by law, rule and district protocol.
Compile and maintain special education and MARRS records of all resident and non-resident students with IEPs attending school in the district, and manage necessary records to maximize tuition finance. This includes generating tuition agreements, managing Intermediate 917 and elsewhere acknowledgements and maintaining due process files in an orderly fashion.
Compile and maintain SPED child count data.
Generate reports and other data using various computer systems including Infinite Campus, Google Docs, Sped Forms, Excel, and MARSS.
Oversee homebound instruction records including teacher timesheets.
Generate purchase orders as needed in accordance with MDE fiscal requirements.
Manage timesheets for Special Education Assistants including non-public health services.
Manage staffing charts, including appropriate budget coding by department
Maintain and update special education records using appropriate electronic form.
Prepare annual reports for district, state and federal monitors.
Provide support for hiring process, including scheduling and interview packets
Receptionist duties for visitors and incoming phone calls.
Provide direction to the Enrollment Center regarding scheduling students with disabilities, homeless care and treatment, and 504 conditions.
Work with the Enrollment Center to arrange for special ed paraprofessional bus support when needed.
Work with the Enrollment Center to assure that all students receiving transportation from the Student Services Department have appropriate documentation including emergency phone numbers, alternative drop off locations, and IEP or 504 forms indicating the need for the same.
Manage Director’s calendar as needed.
Manage student files.
Model the 1B Learner Profile for students, families and staff.
Other duties as assigned.

Registrar
Chaska Middle School West
For Specific Information contact: Mark Shoquist at [email protected]

Start Date:  06/13/2022
Days/Hours: 3.5 hrs/day; 8:00am – 11:30am; M-F; 240 paid days per year (pro-rated for late start)
Banded Graded: B-2-2 (Tier 6)
Salary: $23.56 – under negotiations

Responsible To: Building Principal
Position Purpose:  Create and maintain the master schedule and student records.

Major Job Functions/Specific Tasks/Required Knowledge, Abilities and Skills:  see website

Benefits of Employment as of July 1, 2021:  Eligible for benefits as negotiated between Professional Support Staff (MSEA Association) and District 112.  This position is eligible for overtime and comp time.

Background check will be conducted.

If recommended for employment, applicant will provide proof of legal right to work in the United States if required.

If you are changing positions or the number of hours you work, your benefits may change.  Please make sure to check the eligibility of benefits as listed in the above agreement.

Application Procedure:  Please apply online at:  http://www.district112.org  (only online applications will be accepted).