Administrative Assistant – Principal

Hours/Day: 8 hours Days/Year: Approximately 260 days Classification: Level IV Essential Functions: Compiles, maintains and updates records including student and personnel data, billings, budgets, assist students with injury, illness or other health concerns as back-up to school nurse (elementary). Serves as a lead to staff to include assigning and monitoring work and providing instructions under the direction of the principal; training and support of other clerical building staff. Performs advanced secretarial and routine clerical work involving tasks such as maintaining statistical information, inputting data in student information system, serving as a liaison for departments, distributing messages, copying, faxing, processing incoming/outgoing mail, filing, typing documents, and providing customer service to internal and external sources. Coordinates document preparation and distribution which includes: selecting appropriate forms and formats, composing correspondence, charts, memorandum, and minutes, and editing the work of others. Collects and prepares testing materials (not at all buildings). Assists in the preparation for special student events including registration, open houses, conferences and information nights. Coordinates and schedules various meetings and reservations including meetings with counselors, principal, staff, parent/teacher conferences, usage of gyms, auditoriums, classrooms and other areas. Manages and reports staff absences and compensable time. Assist substitute teachers in daily check-in and orient them to the building layout; assist in the securing of substitutes. Generates and codes purchase orders, vouchers and billings for supplies, medical assistance, vendors, public and private resources and/or bus and van services. Orders various supplies for office, building, medical, and/or equipment from appropriate vendors. Prepares school year calendar, newsletter, and bulletins. Assists with emergency/disaster situations. Provides customer service to students, staff, parents, visitors and the general public. Performs other duties as assigned.