Primary Function: The Facilities Manager is responsible for the overall operation of the buildings and grounds. These responsibilities include all preventive maintenance, repair, cleaning, and upkeep of the physical plant and grounds. He/she is also responsible for campus security, the school safety program, and budgeting for department needs.
General Responsibilities:
Supervision of all employees in the Facilities Department
Interview and hire, along with a designated committee, all buildings, and grounds employees
Train, supervise and evaluate all members of the department
Establish goals, objectives, and standards of performance for members of the department
Develop and implement operating procedures, evaluating work assignments to assure reasonable and equitable workloads
Provide continuing education opportunities for members of the department
Schedule and approve overtime, leave and vacation for members of the department
Recommend and develop division policy and procedures
Cleaning of the campus
Schedule and supervise in the most efficient manner to assure cleanliness of all buildings and grounds
Schedule and provide for periodic deep-cleaning of all buildings during vacations
Preventive maintenance, upkeep, and repair of the physical plant and grounds
Prepare and oversee a preventive maintenance program; identify existing and potential facility issues; write proposals and corresponding action plans
Maximize in-house capability to service and repair plant facilities, equipment, facility systems; have the ability to assist with mechanical, electrical and plumbing repairs as necessary
Maintain appropriate records including work orders, preventive maintenance activities, and staff records
School safety
Service and maintain all elements of the school safety systems, including sprinklers, exit lighting, extinguishers, smoke detectors, evacuation route signage, alarm systems, etc.
Periodically inspect buildings, grounds, and equipment to assure conformance to established standards and policies
Participate in insurance inspections and claims investigations; serves as liaison with the fire chief and building inspectors
Oversee compliance with all relevant federal state and local laws, including buildings and safety codes
Campus security
Maintain a schedule of school activities and arranges for locking and unlocking of buildings on a daily basis; including coordination of security alarm system during non-school hours
Assign building keys to appropriate members of the community and maintains records of those key assignments
Building access control and security cameras
Utilities
Monitor the energy management system to ensure continuous efficiency of the heating and cooling systems
Schedule the maintenance and servicing of the boilers and cooling systems
Monitor service from the utility companies to ensure quality and locate potential areas for trouble-shooting and efficiency
Assistance with capital projects
Prepare and prioritize a list of capital needs
Work with Architects, engineers, construction managers, and consultants to develop specifications, bid and oversee the implementation of new construction and capital improvements projects
Creates requests for proposals and negotiate contract/vendor proposals.
Evaluate completed work to see that all specifications and needs have been met
Monitor change orders and billings to ensure accuracy and approve payment only after satisfactory completion of work
Monitoring expenditures and budget of the Facilities Department
Purchase supplies as needed for janitorial, grounds and maintenance of the buildings
Negotiate service contracts
Approve all invoices
Monitor expenditures to stay within budget
Recommend annual budget amounts for janitorial supplies, utilities, repairs and maintenance, and capital expenditures