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Minnesota Association of School Administrators

Administrative Assistant to Superintendent

Administrative Assistant to Superintendent

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ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT, SCHOOL BOARD, AND DEPARTMENT DIRECTOR(S)

JOB SUMMARY
Performs a wide variety of administrative support and secretarial responsibilities for the Superintendent and Department Director(s), including coordination of workflow and work assignment details for the office, ensuring that all essential accountabilities are performed in a complete, accurate and timely manner.  Also performs a wide variety of administrative support and secretarial responsibilities for the Board of Education, ensuring compliance with required timelines and procedures.

SUPERVISORY RESPONSIBILITIES
None

ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative / Secretarial Support to the Superintendent
Percent of Time:  40%

  • Performs a wide range of administrative and secretarial support including, but not limited to, reception of callers and visitors, independently resolving as many matters as possible; report preparation, and distribution, creation and maintenance of files/records; information exchange; ordering of supplies, mail screening and responses as delegated; and providing customer service to internal and external sources; codes expenses and monitors accounts under jurisdiction of the Superintendent
  • Maintains the superintendent’s calendar as well as the scheduling of workshops and district events and programs; coordinates the scheduling of meetings and special events, including the venues, meals and travel arrangements.
  • Composes and formats correspondence, memos, agenda and other materials, presentations and general information for distribution; includes the preparation of financial, analytical and communication materials.
  • Creates and maintains various electronic and / or hard-copy files of data and information, ensuring ready access by authorized personnel as needed.
  • Coordinates activities and communication among the Superintendent, School Board, other agencies, city and state officials and internal departments; provides administrative support to special committees.
  • Periodically audits records and files to ensure compliance with laws and district record retention policies.

Administrative / Secretarial Support to Department Director(s)
Percent of Time:  30%Performs a wide range of administrative and secretarial support including, but not limited to, reception of callers and visitors, independently resolving as many matters as possible; report preparation, and distribution, creation and maintenance of files/records; information exchange; ordering of supplies, mail screening and responses as delegated; and providing customer service to internal and external sources; codes expenses and monitors accounts under jurisdiction of the Director

  • Maintains the director’s calendar including coordinating the scheduling of meetings, bid openings, etc.
  • Composes and formats correspondence, memos, agenda and other materials, presentations and general information for distribution; includes the preparation of financial, analytical and communication materials.
  • Creates and maintains various electronic and / or hard-copy files of data and information, ensuring ready access by authorized personnel as needed.
  • Periodically audits records and files to ensure compliance with laws and district record retention policies.

Support for the School Board
Percent of Time:  10%Prioritizes office workflow to ensure the most effective and efficient use of available resources.

  • Serves as a resource to others inside and outside the District regarding existing policies and procedures.
  • Develops and maintains good working relationships with all inside and outside contacts, ensuring that informational and / or materials needs are met promptly.
  • Establishes and maintains good working relationships with other district administrative personnel in the Superintendent’s office ensuring that information that is exchanged is accurate and reflective of the request.

Special Projects
Percent of Time:  5%Participates in professional organizations and maintains professional expertise.

  • Coordinates periodic meetings with administrative/clerical support staff at the building level in order to ensure they are kept apprised of important information related to their work.
  • Performs other job-related responsibilities as apparent or assigned.

KNOWLEDGE, SKILLS AND ABILITITIES

  • Demonstrated exceptional customer service skills including outstanding conflict resolution, responsiveness and follow through.
  • An ability to work purposefully, confidently and independently within authority and responsibility parameters of the position under minimal supervision.
  • Ability to work cooperatively with others, in a manner that builds respect and teamwork.
  • High tolerance for stress and the ability to handle multiple and changing priorities, from a variety of sources, with attention to detail and deadlines.
  • Excellent organizational, planning, group process and time management skills, and an ability to provide clear, correct answers and direction to others.
  • Skill and ability to prioritize assign and expedite work assignments of the secretarial work team, ensuring optimum customer service and office efficiency, through effective analysis of work flow and work direction.
  • Excellent working knowledge of the department, division and District programs as well as community programs and resources.
  • A thorough working knowledge of District and School Board policies, procedures and processes covering Board organization, work of the Board, election management, and maintaining and securing Board policy records.
  • Knowledge of and the ability to accurately apply bookkeeping procedures established at the Division or District level and troubleshoot and resolve bookkeeping problems.
  • Ability to effectively communicate through a variety of mediums.
  • Highly-developed listening skills in order to capture the essence, intent and content of Board meetings.
  • Ability to proof, edit and compose written documents with accuracy for format, content and mechanics.
  • Knowledge of the District’s budgeting policies, procedures and protocols; budgeting procedures specific to the department; and the ability to effectively apply the same in budgeting support responsibilities.
  • Familiarity with and ability to access and effectively communicate with a wide variety of outside contacts e.g. legislators, media, law enforcement officials, other school district administrators, community agencies and city officials.
  • Ability to integrate information, data and scheduling as requested and serve as a department resource in completing special projects.
  • The skill and ability to maintain assigned databases and draw requested data into report form as needed.
  • The knowledge, skill and ability to set up, maintain and ensure the security and confidentiality of data and information, particularly personnel-related records.

EDUCATION/CERTIFICATION REQUIREMENTS

Post high school education in related field preferred.
Notary certification or ability to obtain.

EXPERIENCE REQUIREMENTS

  • Three years’ experience as a secretary or administrative assistant in an office management capacity supporting executives, officials, or school district administrators.
  • Experience in oversight of work direction and workflow management.
    Experience in a K-12 school setting desired.
  • Extensive experience using a wide variety of computer databases, spreadsheets and word processing programs.

COMPENSATION/BENEFITS

Per the Terms and Conditions for Unaffiliated Staff
Classification 10

English Language Learner Teacher

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Position Summary:
Provide high quality instruction to identified students and serve as a collaborative member of our English Language Learner (EL) Team.  Position follows a traditional English Language Learning classroom model with potential for co-teaching in core content.  This position works closely with multilingual students, bilingual success coaches, core content teachers, counselors, and district wide EL department in effort to provide equitable access to both core content credit while developing English Language proficiency. This position involves working with multilingual learners at the high school (0.5 FTE) and multilingual learners at the Alternative Learning Center (0.1 FTE).
Qualifications:
Valid Minnesota Teaching License. Valid ELL/EL/ESL Minnesota Teaching License. Consistent and reliable attendance.Bachelor’s degree with coursework in Education, certificate and/or experience in the area of reading intervention education preferred, or related field and moderate experience, or an equivalent combination of education and experience; Valid Minnesota Teaching License. Valid ELL/EL/ESL Minnesota Teaching License. Ideal candidate will have a strong equity background, believing and ensuring all kids learn at high levels.  A strong demonstrated use of 21st Century learning strategies and approaches to ensure all learners achieve the highest levels. A strong background in literacy and language is preferred with in-depth understanding and application of language acquisition and WIDA Standards.  Bilingual skills in Spanish or Somali desired.

Special Education Teacher/Coordinator (TOSA)

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Special Education Teacher/Coordinator (TOSA)
Victoria Elementary School
For More Information contact: Jennifer Davie at [email protected]

Position Start Date: Contract starts August 28, 2023 (should also be available for new teacher induction workshop August 21-23)
FTE:  1.0 (This will be half coordinator and half special education teacher.)
Responsible To:  Building Principals; Special Education Director/Supervisor
Qualifications: Valid State of Minnesota License in Special Education K-12 in any disability area.
Major Job Functions; Specific Tasks/Required Knowledge, Ability and Skills: This is a fulltime position in Special Education  see attachment

Compensation and Yearly Duration of Employment:  Compensation will be determined by District 112 and the Chaska Education Association (CEA).

Application Procedure:  This position will remain open until filled. Application review process will begin after July 25, 2023 and will be ongoing until filled. Please apply online at:  http://www.district112.org  (only online applications will be accepted).

All job offers from Eastern Carver County Schools are conditioned upon passing a pre-employment criminal background check and ISD 112 School Board approval. If recommended for employment, applicant will provide proof of legal right to work in the United States if required.

Eastern Carver County Schools is an Equal Opportunity Employer.

Paraprofessional

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Chatfield Elementary is seeking a paraprofessional.  Responsibilities include assisting teachers by working with individual students or small groups, and related work as apparent or assigned.

Full job description and application may be found at: Chatfield Public Schools – Frontline Recruitment (applitrack.com)

Position is open until filled.

Questions?  Please contact Shane McBroom at [email protected] or 507-867-4521 x4012.

Media Center Specialist (.6 FTE) and STEAM Teacher (.4 FTE)

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Effective immediately, the Human Resources Department will accept online applications for the position of Media Center Specialist (.6 FTE) and Grade 8 STEAM Teacher (.4 FTE).  We offer a competitive salary and benefits package.  Salary placement is based on education and experience as indicated in Teacher’s Collectively Bargained Agreement.

Job Summary
Develop the student’s fullest acquisition of knowledge, skills, concepts, and attitudes.

Job Functions

Plan and conduct activities for a balanced program of instruction, demonstration, and work time that provides students with opportunities to observe, question, and investigate.
Instruct students individually and in groups, using various teaching methods.  Adapt teaching methods and instructional materials to meet students’ varying needs and interests.
Observe and evaluate students’ performance, behavior, social development, and physical health.
Deliver the district’s written, taught and assessed curriculum.
Maintain knowledge and skills with IB Program changes and updates.
Create a positive environment to ensure successful learning for all students.
Meet with parents and guardians to discuss their children’s progress, and to determine priorities for their children’s social, emotional and academic growth.
Partner with parents or guardians, teachers, counselors, and administrators in order to support students’ academic and social-emotional development.
Maintain accurate and complete student records as required by laws, district policies, and administrative regulations.
Adhere to all district policies and procedures.
Support the district’s mission, vision, values and strategic plan.
Guide and counsel students with adjustment and/or academic issues or special academic interests.
Prepare objectives and outlines for courses of study, following curriculum guidelines or requirements of states and schools. Confer with other staff members to plan and schedule lessons promoting learning, following approved curricula.
Meet with other professionals to discuss individual students’ needs and progress.
Administer standardized, formative and state mandated assessments and interpret results to determine student strengths and areas of need.
Attend professional meetings, educational conferences, and teacher training workshops in order to maintain and improve professional competence.
Understand and maintain boundaries and confidentiality with students, families and staff.
Cultivate and develop inclusive and equitable working relationships with students, staff, families and community members.
Adhere to staff and program guidelines and district procedures and policies.
Demonstrate prompt, regular and reliable attendance.
Other duties as assigned.