Position Type:
Administrative Assistant/Clerical/Payroll Specialist II
Location:
Educational Service Center, Maple Grove, MN 55369
General Purpose of Job:
To inspire and prepare each and every scholar with the confidence, courage, and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning. Under the direction of the Payroll Supervisor, the Payroll Specialist II is responsible for processing, verifying and correcting employee records and codes to assure the proper payment of payrolls according to contracts, plan rules, and applicable legal requirements. Assists employees with questions, concerns or issues concerning their salary/checks/benefits and resolves any problems or issues; performs maintenance on employee payroll records and/or files to assure the accuracy and completeness of employee payroll records and files. Member of a confidential team that is responsible for maintaining the integrity of an accurate and timely payroll system.
Responsibilities:
1. Processes, reviews, verifies and corrects employee budget codes, pay rates or other information to ensure employee record accuracy and maintains payroll data of all employee records.
2. Proofs, audits and verifies data entry of all employee payroll transmittal data and information prior to checks being processed and issued. Reviews, follows up on and verifies all corrections are made and entered into the payroll system in conjunction with Human Resources Department to ensure employees are accurately compensated per the current terms and conditions of employment contracts.
3. Receives, sorts and stuffs all employee payroll checks, W2 and other payroll related items. Alphabetizes, sorts and files all employee time cards, payroll documents, or materials in payroll files.
4. Responds to questions, forms or calls from other organizations, parties, state agencies (PERA, TRA, etc.) requesting information on various issues such as employment/salary verifications, public assistance, social security, unemployment benefit, etc.
5. Researches, verifies, addresses, explains and/or assists employees with questions or concerns regarding payroll checks, benefits, or entitlements. Works through payroll issues, resolves problems or differences, requests stop payments or issues corrected payroll check.
6. Matches, reconciles and ensures benefits are correct in order to accurately distribute funds into the finance system.
7. Performs other comparable duties of a like or similar nature as assigned.
Qualifications:
1. EDUCATION: High school diploma or GED. Advanced business school classes in accounting and payroll preferred.
2. Minimum of 1-year previous experience in the area of payroll or administrative support.
3. eFinancePlus software experience preferred.
4. FPC or CPP certification preferred.
SKILLS, KNOWLEDGE, ABILITIES:
1. Basic understanding and knowledge of payroll functions and operations.
2. Knowledge of bargaining agreement terms and conditions dealing with salary setting, pay rates and benefits.
3. Fundamentals of general office and general administrative procedures and operational requirements.
4. Office equipment and typical productivity software, databases or customized systems/applications used within the district for processing payrolls.
5. Knowledge of basic record retention, record/file/database maintenance requirements.
6. Basic understanding of data privacy requirements, laws and rules as it pertains to job assignments.
Job Type: Full-time
Bargaining Unit: Confidential Support Specialists
Salary Range: Per Contract: $19.25 – 26.33/hour (contract currently frozen and in negotiations)
Osseo Area Schools offers:
Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Mentorship programs for teachers and educational support professionals
Summer opportunities
and more
Equal Employment Opportunity Statement:
Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.
Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.
Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.
Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.
Background Check Upon Conditional Offer:
Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.