Executive Assistant to the Superintendent and School Board

Position Type:
Accounting/Finance

Location:
Educational Service Center

General Purpose of Job: To inspire and prepare each and every scholar with the confidence, courage, and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by supporting district and site level data analysis and communication efforts. Under the general direction of the Coordinator of Business Services, the Accounting Analyst’s responsibilities include ensuring the integrity of accounting data, including data extraction, analysis, adjustment, processing, and retention. Serve as the project manager for district-wide initiatives including, but not limited to, finance systems, electronic payment systems, and online forms. Provide key technical support to accounting staff. Assist the Business Services leaders in compiling accounting statistics, analyzing accounting data, and performing all necessary duties.

Responsibilities and tasks include:

Provide Strategic Leadership by:
Aligning function with mission and core values of the organization.
Acting as a leader in district and department initiatives and strategies, attending trainings; and serving on task forces and committees.
Developing and communicating shared vision for area of responsibility.
Planning and executing continuous improvement processes for area of responsibility.

Provide Performance Leadership by:
Developing individual capacity to apply technical/functional expertise for maximum impact.
Demonstrating attention to quality enhancement by incorporating formative feedback from supervisor to improve efficiency and effectiveness in recordkeeping, workflow, and compliance.
Assuming appropriate responsibility for tasks; following established procedures to guide system and departmental work; collaborating to achieve shared objectives; monitoring and demonstrating effective decision-making strategies to meet project deadlines.
Providing project management of the finance system implementations and ongoing system enhancements and monitoring.
Designing, developing, managing, and supporting custom accounting database/software applications.
Designing and generating customized reports and data files as necessary to meet the needs of the district staff.
Managing projects and assignments; ensuring appropriate prioritizing, planning, communication, and use of resources for timely and effective results.
Developing project timeline and holding team members accountable for meeting deadlines.
Developing implementation plan, system feedback process, and monitoring/adjustment process.
Ensuring project success by applying best practice tools and techniques.
Responsible for finance system maintenance, upgrades, and enhancements; including testing and quality control.
Responsible for developing and delivering training and support for end users.
Analyzing and implementing changes to workflows based on application implementations for finance system.
Processing and reconciling weekly payments (ACH, checks, Payment Plus) and semi-monthly employee reimbursements.
Validating and processing expenditure/revenue adjustments, budget transfers, and budget adjustments.
Maintaining, reconciling, and uploading district P-card transactions, including review of receipts for completeness and compliance with district guidelines.
Advising administrators or other staff in relation to accounting questions and discrepancies.
Assisting District Controller in monitoring compliance with federal and state laws.
Overseeing the imaging of accounting records for electronic storage, maintaining record retention with state guidelines.
Recommending and coordinating changes to finance systems to meet district accounting needs and/or requested data inquiries from other departments and external stakeholders.
Preparing ad hoc reports and data extracts for the purpose of documenting activities, providing clear management information, providing reference and /or conveying information that is utilized for management decisions and reporting requirements.
Researching, analyzing, and resolving discrepancies of accounting data and/or documentation for the purpose of ensuring accuracy and adherence to District procedures and processes.
Independently implementing accounting programs and services and initiating applicable data validation of accounting data.
Coordinating workflow and providing functional design and strategy to increase department efficiency and effectiveness.
Overseeing the delivery and implementation of accounting programs and services and independently initiating applicable accounting actions that encompass monitoring and production for accounting data.
Maintaining written documentation for clarity and verification of the finance system and other supported software implementation and enhancements.
Serving as a liaison between accounting and stakeholder groups to coordinate the required flow of information and documentation.
Ensuring finance system and other supported software system efficiency and optimization.
Providing and validating data for district leadership to help facilitate budget planning.
Producing and validating data to district leadership for year-end audit.

Demonstrate Management Skills by:
Managing department resources effectively and efficiently.
Ensuring compliance with applicable accounting policies, rules, and regulations.
Applying effective decision-making processes to problems or situations.
Routinely meeting all federal, state, local, and district deadlines.
Continually analyzing, reconciling, and performing internal audits of accounting records in the finance system to ensure accuracy, consistency, and compliance with accounting regulations.
Analyzing and recommending adjustments to expenditure and revenue data.
Researching and recommending accounting best practices and assisting with development and/or making changes.
Developing and maintaining documentation of accounting processes, procedures, and system workflow.
Validating and reconciling semi-monthly payroll liabilities received from Payroll and posting in the finance system.
Maintaining current knowledge of Uniform Financial Accounting and Reporting Standards (UFARS) and responsible for creating and validating financial UFARS codes in finance system as needed and ensuring compliance with UFARS reporting.
Providing technical support and responding to questions from employees and external partners on accounting related matters using broad knowledge of accounting procedures and regulations.
Processing month end wires, confirming cash balancing, and providing accurate month end reporting.
Reviewing, validating, and maintaining finance systems to ensure accounting systems are set up properly, including but not limited to Fund Accounting, Fixed Assets, and Budget Prep profiles, reference tables, budget codes, account lists, vendor records, and bank account information.
Providing technical support and advice to management and other personnel on accounting policies, procedures, and state and federal requirements and regulations.
Providing advanced technical information to district staff and administration for a variety of customized and standard office software and accounting database applications.
Processing year-end accounting entries and conducting financial analyses to support reporting and decision-making.
Monitoring and resolving positive pay exception reports and managing ACH return and NOC (Notification of Change) reporting in a timely and accurate manner.
Ensuring compliance with IRS B-notice communications and finding resolution with vendors as required.
Validating and confirming adherence to IRS guidelines; including 1099 reporting; managing issuance of 1099 forms to vendors and responsible for filing with the IRS by required calendar year-end deadlines.
Assisting in management of capital assets by processes including importing data and maintaining asset records within the finance system, calculating, and processing depreciation, updating records for disposed assets, and purging obsolete assets from the system.
Ensuring the integrity of the accounting data system is maintained and that data remains consistent with system parameters.
Managing conflict and problem resolution as needed and assisting the Coordinator of Business Services in resolving complex problems.

Demonstrate Interpersonal Skills by:
Expressing ideas clearly in speaking and writing and communicates effectively.
Creating reports that are accurate, effective, and that communicate concepts clearly, including ongoing reports related to budget managers.
Encouraging frequent, open communication; maintaining accessibility and visibility in the organization; inviting suggestions and feedback. Perceiving the needs and concerns of others and providing appropriate support; resolving conflicts; demonstrating cultural responsiveness.
Resolving and communicating accounting issues with management and impacted employees.
Representing the district regarding communication with financial institutions, vendors, employees, and the School District regarding accounting questions.
Responding to questions from budget managers and staff regarding revenue, expenditures, receipts, payments, and reimbursements.
Serving as a liaison between the School District, employees, and vendors regarding timely payment for purchased goods and services.
Providing technical support for ensuring compliance with the Administrative Procedural Manual component relating to accounting.
Ensuring optimal communication and interface strategies with multiple stakeholders.

Demonstrate Professionalism by:
Demonstrating professional demeanor; maintaining confidentiality; representing the district in a positive manner; establishing and maintaining a positive image with sites and community.
Demonstrating commitment to own professional growth.
Inspiring trust by demonstrating competence, reliability, sincerity, and caring; demonstrating adaptability and flexibility.
Maintaining confidentiality, integrity and security of accounting data and records and responding appropriately to internal and external requests for private and/or public data, ensuring compliance with data privacy laws and regulations.
Managing continuing education and staff development regarding accounting changes, trends or skills required of the work.
Actively participating in finance support system workgroups on a routine basis with vendors as needed, such as PowerSchool, Harvest, and Droplet.
Recommending updates relating to new process requirements and opportunities.
Serving as back up to the Business Services Accountant. Performs other comparable duties of a like or similar nature as assigned.

Minimum qualifications include:
Bachelor’s Degree. Coursework in accounting, business administration or a closely related field. If education requirement is not met, then must have Associate’s degree or a two-year college or technical school certification or degree with emphasis in accounting, business administration, or a closely related field and must have a minimum of 5 years of increasingly responsible professional accounting work experience of a like nature.
3 years of increasingly responsible professional accounting work experience in a school district or equivalent setting.

Salary: Pay Grade 111, $76,568 to $95,232 annually
Work schedule: 260/261 days/year
Job type or FTE: Full-time
Bargaining unit: Salaried Professionals

Desired start date: 11/3/2025

Osseo Area Schools offers:
Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
and more
Equal Employment Opportunity Statement:
Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer. Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Process Upon Conditional Offer:
Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.