ESP – Clerical (Receptionist)

Position Type:
Support Staff/Educational Support Professionals

Location:
Educational Service Center

Closing Date:
12/15/2025

Job summary: To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing hands-on HR support to internal and external stakeholders.

The Human Resources Clerical ESP provides administrative and clerical support to the HR department to ensure the efficient operation of HR services in the district. This position is responsible for processing employee records, supporting hiring and onboarding functions, maintaining confidential files, and serving as a point of contact for internal and external HR-related inquiries.

Primary Responsibilities

Provide general clerical support to the HR department, including front desk support, answering phones, writing and responding to emails, data entry, filing, copying, and document preparation.
Assist with the onboarding process for new employees, including background checks, and collecting documentation.
Maintain accurate and up-to-date employee records and personnel files in compliance with district policies, and state and federal regulations.
Enter and update employee data in the district’s Human Resources Information System (HRIS) and other relevant databases.
Respond to routine inquiries from staff and the public regarding HR policies, procedures, and job openings.
Track, process, and monitor employee credentials, workers’ compensation documents, and required training documentation.
Process employment verifications, staff changes, and other HR-related forms with accuracy and confidentiality.
Support annual processes such as benefits enrollment, employee evaluations, and contract renewals.
Support recruitment activities by posting job vacancies, organizing application materials, and scheduling as requested.
Assist with the preparation of reports, correspondence, and presentations as requested.
Perform other duties as assigned to support the HR department and district operations.
Essential Knowledge, Skills, and Abilities

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn HRIS and other software systems.
Strong organizational skills, attention to detail, and the ability to manage multiple tasks.
Excellent verbal and written communication skills.
Ability to maintain a high level of confidentiality and professionalism.
Strong customer service orientation and ability to work collaboratively with a diverse population.
Demonstrated ability to perform in a fast-paced, rapidly changing environment with multiple competing priorities.
Minimum Qualifications

High school diploma or equivalent; post-secondary coursework in business or office administration preferred.
Two years of clerical, administrative, or office experience, preferably in a school district or public-sector HR environment.
Preferred Qualifications

Experience working in a K–12 public school district.
Familiarity with state licensure systems (e.g., MDE in Minnesota or relevant agency).
Knowledge of employment law and HR practices in an educational setting.
Bilingual or multilingual abilities.

Salary: Classification 1, $20.40-$23.87
Work schedule: 8:00 AM to 4:00 PM; 37.5 hours/week (7.5 hours/day, 5 days/week)
Bargaining unit: Educational Support Professionals

The application deadline for this posting is Monday, December 15, 2025. Please include a resume with your application. Finalist candidates will be asked to provide professional references.
Working Conditions

Work is performed in a standard office environment within the district’s central administrative offices (a flexible/hybrid schedule is not available).
Regular schedule is 8:00 A.M. to 4:00 P.M.
May require occasional lifting of office materials (up to 25 pounds).
Regular use of computer, phone, and standard office equipment.
Interacts with school district employees, applicants, and the general public.
Work Environment and Physical Demands

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Human Resources Educational Support Professional job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the job.
While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is occasionally required to stand, walk, reach with arms and hands, and to stoop, kneel, or crouch. Vision abilities required by this job include close vision to read documents and computer monitor screen.
Osseo Area Schools offers:

Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
…and more!
Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.